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November 13, 2019 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

Wednesday, November 13, 2019


 REGULAR SESSION – 6:30 P.M.

    (A) – Action Item(s)    (D) – Discussion Item



1.0    MEETING OPENING



1.01    Call the meeting to order, Mrs Nancy Keith, President

1.02    Approval of the agenda

ACTION NEEDED:  MOTION TO APPROVE THE AGENDA



2.0    HEARING OF THE AUDIENCE (A)



Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.



 3.0    RECOGNITIONS/PRESENTATIONS



Recognitions:  

Victoria Caplinger -  

  • 6th Place Regional Cross Country
  • State Cross Country 

​Drama Club and Play Cast of High School Musical



4.0 CONSENT AGENDA ITEMS (A)



4.01     Approval of Minutes from October 9, 2019 and October 23, 2019

4.02     Approval of Financials

4.0201 Activity Reports, Bills & Claims 

4.0202 Treasurer's Report

4.03     Acceptance of Gifts & Grants

4.04     Acceptance of Keystone Correspondences

4.0401 Keystone Superintendents’ Council Minutes for 10/8/2019

4.0402 Keystone BOD Minutes from 10/16/2019 (unofficial)

4.0403 Keystone Superintendent’s Council Agenda for 11/12/2019

4.0404 Keystone Newsletter

4.0405  Keystone Superintendents Council Minutes for 11/12/2019

4.05    Acceptance of the 2018-2019 ACT Scores

4.06   Accept ACCS Ed Foundation minutes from 8/19/201910/21/2019 (unofficial)

4.07 Approve Soundmaster trip to Branson

4.08 Accept 2019 Q4 QZAB Statement 

4.09  Accept 2019 E-Rate Cooperative Agreement with Greenbush

4.10 Accept Approved Field Trips

4.11 Accept Approved Fundraisers

4.12 Accept Personnel Report 

4.13 Acceptance of SO66, ACCES PBR, ACCJSH PBR

4.14 Accept Approved Vendor List 

4.15  Accept the Preliminary 2019-2020 Legal Max

RECOMMENDED ACTION:  MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.



 5.0    LEADERSHIP REPORTS



5.01     Mrs. Gracey, Board Clerk

5.02     Administrative  Reports

5.03     Superintendent’s Report

5.04    Keystone Report

5.05    Mr. Myer, Transportation



6.0        Old Business



6.01



7.0        New Business



7.01    JSH Exterior Door Replacement (A)

Purpose:  To accept the bid for the JSH Exterior Door Replacement

Background:  This is one of the items scheduled to be completed this summer.  Bids were opened on Friday November 8, 2019.  We received two sealed bids for the project.

Supporting Documents: 

Bid Totals:  

The Topeka Foundry    $75,284

L &L Construction        $93,550

Recommendation:  To accept the bid from The Topeka Foundry for $75,284 for the replacement of the exterior doors at the JSH.  


7.02   Mower Purchase

Purpose:  To purchase a new mower

Supporting Document:  Low Bids Received

Recommendation:  To accept the Bid from Jeff’s Small Engine of $7,139.15 for a 60” Encore Caliber Mower as presented.  


7.03   Handheld Radio Replacement

Purpose:  To approve the purchase of handheld radios to replace those that have broken or no longer work. We have figured the total that we need to be 16 radios.  

Supporting Documents:   

Bid Totals for 16 Radios:

Haug Communications   $4,400

Midwest Radio Services  $4,539.52

Recommendation:  To accept the bid from Haug Communications to purchase 16 handheld radios for $4,400.  



8.0 Executive Session



8.01   EXECUTIVE SESSION – STUDENT MATTER (A)

Recommendation ( 10 Minutes): Move to go into executive session to discuss student matters pursuant to the exception relating to action adversely or favorably affecting a student under KOMA, and the open meeting will resume in the boardroom at _________.


8.02 EXECUTIVE SESSION – PERSONNEL (A)

Recommendation (15 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.



9.0 Action Following Executive Session


9.01 Other 

 


9.02 Adjourn