Unified School District #377 Board of Education
USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
Wednesday, November 13, 2019
REGULAR SESSION – 6:30 P.M.
(A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1.01 Call the meeting to order, Mrs Nancy Keith, President
1.02 Approval of the agenda
ACTION NEEDED: MOTION TO APPROVE THE AGENDA
2.0 HEARING OF THE AUDIENCE (A)
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
Victoria Caplinger -
Drama Club and Play Cast of High School Musical
4.0 CONSENT AGENDA ITEMS (A)
4.02 Approval of Financials
4.0201 Activity Reports, Bills & Claims
4.0202 Treasurer's Report
4.03 Acceptance of Gifts & Grants
4.04 Acceptance of Keystone Correspondences
4.0401 Keystone Superintendents’ Council Minutes for 10/8/2019
4.0402 Keystone BOD Minutes from 10/16/2019 (unofficial)
4.0403 Keystone Superintendent’s Council Agenda for 11/12/2019
4.0404 Keystone Newsletter
4.0405 Keystone Superintendents Council Minutes for 11/12/2019
4.05 Acceptance of the 2018-2019 ACT Scores
4.07 Approve Soundmaster trip to Branson
4.08 Accept 2019 Q4 QZAB Statement
4.09 Accept 2019 E-Rate Cooperative Agreement with Greenbush
4.10 Accept Approved Field Trips
4.11 Accept Approved Fundraisers
4.12 Accept Personnel Report
4.14 Accept Approved Vendor List
4.15 Accept the Preliminary 2019-2020 Legal Max
RECOMMENDED ACTION: MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.
5.0 LEADERSHIP REPORTS
5.01 Mrs. Gracey, Board Clerk
5.02 Administrative Reports
5.03 Superintendent’s Report
5.04 Keystone Report
5.05 Mr. Myer, Transportation
6.0 Old Business
7.0 New Business
7.01 JSH Exterior Door Replacement (A)
Purpose: To accept the bid for the JSH Exterior Door Replacement
Background: This is one of the items scheduled to be completed this summer. Bids were opened on Friday November 8, 2019. We received two sealed bids for the project.
The Topeka Foundry $75,284
L &L Construction $93,550
Recommendation: To accept the bid from The Topeka Foundry for $75,284 for the replacement of the exterior doors at the JSH.
7.02 Mower Purchase
Purpose: To purchase a new mower
Supporting Document: Low Bids Received
Recommendation: To accept the Bid from Jeff’s Small Engine of $7,139.15 for a 60” Encore Caliber Mower as presented.
7.03 Handheld Radio Replacement
Purpose: To approve the purchase of handheld radios to replace those that have broken or no longer work. We have figured the total that we need to be 16 radios.
Bid Totals for 16 Radios:
Haug Communications $4,400
Midwest Radio Services $4,539.52
Recommendation: To accept the bid from Haug Communications to purchase 16 handheld radios for $4,400.
8.0 Executive Session
8.01 EXECUTIVE SESSION – STUDENT MATTER (A)
Recommendation ( 10 Minutes): Move to go into executive session to discuss student matters pursuant to the exception relating to action adversely or favorably affecting a student under KOMA, and the open meeting will resume in the boardroom at _________.
8.02 EXECUTIVE SESSION – PERSONNEL (A)
Recommendation (15 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.
9.0 Action Following Executive Session