Skip to main content

May 10, 2023 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 /

BEST Students, BEST Staff, BEST Schools!!!

Wednesday, May 10, 2023


(A) – Action Item(s)    (D) – Discussion Item


1.01    Call the meeting to order

1.02     Approval of the agenda



Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.



State Forensics:


Ethan Brooks & Evan Sinclair -  Improvised Duet Acting – “II” rating

Avery Handke - Prose Interpretation. – “I” rating

Ethan Brooks - Prose Interpretation – “I” rating

Avery Handke & Carmen LaHue - Duet Acting

Carmen LaHue - Poetry Interpretation – “I” rating

Adeline McManus - Informative Speaking

Leah Wilson - Poetry Interpretation – “I” rating

State Music:

‘I” Ratings 

Mixed Chorus 

Avery Handke - Bass Clarinet Solo

Aiden Lott - Vocal Solo

Sound Masters Boys

Sound Masters Mixed

“II” Ratings

Band Large Group

Girls Choir 

Aiden Lott - Trumpet Solo


Parker Harris-4th Place Individual in Ag Communications CDE

Peyton Steltenphl- 8th Place Individual Milk Quality Products CDE

Ashton Neill and Brylyn Jolly have been selected as Greenhouse Managers

Horse Judging Team - 8th Place - Caden Behrnes, Emma Lanter, Jenna Pitts & Kori Wagner

Jenna Pitts – Top 4 Finalist for Farm Bureau Discussion

MU Alpha Theta– Hannah Simmers & Emma Speer

Rotary Outstanding Teacher-  Margaret White 

Rotary Outstanding Senior -  Natalie Navinskey


4.01 Approval of Minutes from April 12, 2023

4.02 Approval of Financials

4.0201 Activity Reports, Bills & Claims 

4.0202 Treasurer's Report

4.03 Acceptance of Gifts & Grants

4.04 Acceptance of Keystone Correspondences/Reports

4.0401 Keystone Superintendent’s Meeting Minutes from April 13, 2023

4.0402 Keystone Board  Meeting Minutes from March 22, 2023

4.0403 Keystone Board Special Meeting Minutes from April 5, 2023

4.0404 Keystone Superintent’s meeting Agenda for 5/11/2023

4.05 Acceptance of the Q2 Statement for QZAB Bonds

4.06 Acceptance of ACCSEF Minutes

4.0601 February 27, 2023

4.0602 March 27, 2023

4.07 Acceptance of OPAA! Newsletter

4.08 Acceptance of the Summer Personnel Report

4.09  Acceptance of Principals’ Reports

RECOMMENDATION:   To approve the consent agenda as presented.


5.01     Mrs. Brown, Board Clerk

5.02     Superintendent’s Report

5.03    Keystone Report


6.01 Adoption of Strategic Plan (A)

Purpose:  For this school year, we have been developing a strategic plan to guide the district for continuous improvement.  The final draft has been completed and is ready for adoption. 

Background:  A survey was sent out to community members, parents, staff and students to find areas that we are doing well in as well as areas for improvement   The data were analyzed by Greenbush to eliminate the subjectivity to some of the more personal responses.  The responses were placed into themes and from there more actionable items were pulled out.  Their findings were reviewed using a RED, YELLOW, GREEN analysis.  From this the final document was derived. 

Supporting Documents:  Strategic Plan

Recommendation:  To approve the 2023-2028 Strategic Plan as presented. 


7.01 15 YO Summer Workers (A)

Background:  We are needing more summer help and we have had an inquiry about allowing 15yo students work during the summer.  Fair Labor Standards Act allows 14 & 15 yo to work a standard 8hr/day - 40 hr/wk schedule from June 1 to Labor day.  They cannot operate machinery or climb ladders but can do most other work.  Work Comp and KASB Attorneys have said we are ok to hire 15yo as long as we follow the Fair Labor Standards act regulations. 

Supporting Documents:

Recommendation:  To allow the hiring of 15yo for summer custodial following the Fair Labor Standards Act guidelines. 

7.02 Jr-Sr High North Parking Lot Repairs (A)

Purpose:  The north parking lot at the Jr-Sr High is in need of repair along with some concrete work needing done.  Quotes were obtained from several asphalt and concrete companies to get the work done. 

Supporting Documents:  Bid Spreadsheet

Recommendation:  To accept the bid from Bottorff Construction to complete the concrete projects. 

7.03 Purchase of Weight Equipment (A)

Purpose:  The equipment in the weight room is dated and could use updating.  The Foundation should have funds to cover most of the cost for purchasing new equipment.  

Supporting Documents:  




Recommendation (15 minutes): Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.  


Recommendation (15 Minutes): Move to go into executive session to discuss student matters pursuant to the exception relating to action adversely or favorably affecting a student under KOMA, and the open meeting will resume in the boardroom at _________.


9.01   OTHER


9,02    Adjourn