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October 11, 2023 - Regular Session

Unified School District #377 Board of Education

306 Main Street, Effingham, KS 66023

(913) 833-4040 / FAX (913) 833-4210 /

BEST Students, BEST Staff, BEST Schools!!!

Wednesday, October 11, 2023


 (A) – Action Item(s)    (D) – Discussion Item


1.01    Call the meeting to order,  Board President Lori Lanter

1.02    Approval of the agenda



Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 4 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.

3.0 Recognitions/ Presentations





4.01     Approval of Minutes from September 13, 2023:

4.0101 RNR Hearing

4.0102  Budget Hearing

4.0103 Regular Meeting 

4.02     Approval of Activity Reports, Bills & Claims and Treasurer's Report

4.03     Acceptance of Correspondences

4.0301 Keystone BOD Minutes for 8/16/2023

4.0302  Keystone Sups Minutes for 9/12/2023

4.0303   OPAA! October Newsletter

4.0304   ACCSEF Minutes from 08/21/2023

4.04 Acceptance of Sports Complex 4th Quarter Request for Reimbursement

4.05 Approval of Personnel Report

4.06 Acceptance of Gifts and Grants

4.07 Accept Principal Reports

4.0701 Mrs. Handke

4.0702  Mrs. McMillan

4.0703  Mr. Malm



5.01     Board Clerk

5.02     Superintendent’s Report

5.03 Keystone Report

6.0        OLD BUSINESS

6.0   Board Policy KG - Facility Use (A)

Supporting Documents:

Current Policy KG 

Proposed Policy KG

Recommendation:  To approve Board Policy KG - Facility Use as presented

6.02   Board Policy JBC / JBCC Review (D)

Background:  Recent legislation has required each district to develop a policy for the enrollment of non-resident students.  The Board must develop the policy and then publish a notice for 2 consecutive weeks prior to holding a public hearing on the policy before adopting it.   It must be adopted and in place by January 1, 2024. 

Supporting Documents:  

Proposed Policy JBC

Sample KASB Policy JBCC

Proposed Policy JBCC

Recommendation:  Discussion and feedback only.  Direction for the criteria for being not in good standing is needed as well as an advanced look into capacity.  First Reading of Policy JBC and JBCC.

Recommendation:  To set the hearing for Policy JBCC Open Enrollment for Wednesday November 8, 2023 at 6:20pm.  

6.03 Employee Health Insurance Carrier and Plans (A)

Background: The District has been with the State Health Insurance plan and voted to leave it at the September meeting.  The insurance committee met and recommended Cigna as the carrier offering 2 plans.  

Supporting Documents:

Health Insurance Plans

Dental Insurance

Vision Insurance

Recommendation:  To approve Cigna as the Health insurance carrier for 2024 offering the 2 plans as presented.  

Recommendation:  To approve Delta Dental as the Dental and Surrency as the vision  insurance carriers for 2024. 

Recommendation:  To approve Surrency as the HSA provider.  

6.04 Elementary HVAC Repairs (A)

Background:  The rooftop unit at the Elementary is not working and needs to be replaced. The bid is over the $20K threshold and requires Board Approval. 

Supporting Documents:

Bid to Replace with Generation 2 Condenser

Bid to Upgrade system to Generation 3

Bid for a Mitsubishi Unit

Recommendation:  To approve the Bid from AAIMS to replace the Elementary HVAC Unit with a Gen 3 Unit as presented. 


7.01 State Assessment Score Review (D)

Background:  State Assessment results have been validated and can now be reviewed.  This information is necessary to make potential budget decisions for next year.  

Supporting Documents: 

2023 State Assessment Scores

State Assessment Historical by grade

State Assessment Historical by cohort

Post Secondary Success - Class of 2021

Post Secondary Success Report

Recommendation:  Discussion and guidance for the Future. 

7.02 Chicken Coop (A)

Background:  A chicken coop was donated several years ago and has never been used.  There is no plan to begin using it in the near future.  Instead of it sitting unused, it is being proposed to sell it and use the funds for other projects.  

Recommendation:  To sell or raffle the chicken coop.  


8.01 Negotiations (A)

Recommendation (15 minutes): To go into executive session to discuss negotiations pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume in the board room at_______.

9.0 Action following Executive Session

9.01 Other


9.02 Adjourn