USD 377

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

BEST Students, BEST Staff, BEST Schools!!!

Monday, June 19, 2023

REGULAR SESSION – 6:30 P.M.

(A) – Action Item(s)    (D) – Discussion Item

BUDGET HEARING

1.0  MEETING OPENING

1.01 Call Meeting to Order

1.02 Approval of the agenda: 

Recommendation:  To approve the agenda as presented  (or amended)

2.0 HEARING OF AUDIENCE

Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

• Presentations shall not exceed 5 minutes.
• Subjects, other than policy issues, will generally be referred to the administration.
• Comments shall be limited to issues and not refer to personalities.
• Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
• When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.

3.0   RECOGNITION / PRESENTATIONS

Recognitions:

Presentation: 

4.0   CONSENT AGENDA

4.01 Approve Board minutes from May 10, 2023

4.02 Bills, claims and Treasurer’s Report 

4.03 Approve Gifts and Grants

4.04 Accept Correspondences and Reports

4.0401 Keystone Superintendents Council Agenda  for 06/08/2023

4.0402 Keystone Superintendents Council Minutes from 05/11/2023

4.0403 Keystone BOD Minutes for 04/19/2023

4.0404 Keystone BOD Agenda for 05/17/2023

4.0405 Keystone Superintendent Council Minutes from 06/08/2023

4.0405  IDEA Level of Determination letter from KSDE

4.05 Approve Resolution for Destruction of Records for the Central Office, JSH & ES

4.06 Accept the personnel report

4.07 Accept the summer personnel report

4.08 Approve the 2023-24 Textbook, Technology and Activity Fees

4.09 Approve 2023-24 Non-Resident Students

4.10 Approve the Meal Prices for the 2023-24 School year

4.11 Approve the 2023-24 Legal Services Agreement with Mears Hausman, P.A.

4.12 Approve the Handbooks as presented:

4.1201    EOP

4.1202    Safety Handbook 

4.1203    Band  Handbook

4.1204   Transportation Handbook

4.1205    Curriculum Handbook  

4.13 Approve the Child Nutrition Program Procurement Plan 

4.14  Accept the Not to Exceed Insurance Estimate from KERMP

4.15   Principal Reports:  Mrs. Mandi McMillan

4.16   Accept the Athletic Training Contract from Amberwell Health for the 23-24 School Year

ACTION NEEDED: MOVE TO APPROVE THE CONSENT AGENDA AS PRESENTED

5.0    LEADERSHIP REPORTS

5.01     Mrs. Joy Brown, Board Clerk

5.02    Superintendent’s Report

5.04    Keytone Report

6.0 Old Business

6.01

7.0 NEW BUSINESS

7.01  KASB Recommended Policy Update -First Reading (D)

Purpose:  KASB periodically recommends updates or additions to our policy handbook.  

Background:  As part of our membership to KASB, twice a year they provide recommendations for updates to existing policies or new policies based on legislation or recent case law.  This is the second reading for these policies and action should be taken.

Supporting Documents: KASB Policy Recommendations

Recommendation:  First Reading Only

7.02  2022-2023 Budget Amendment (A)

Supporting Document:  Budget Publication

Recommendation:  To approve the 2022-2023 Budget Amendment as published. 

7.03  FY23  Budget Closeout and Transfers (A)

Purpose:  To give the superintendent and board clerk authority to close out the budget for the fiscal year.

Recommendation:  TO AUTHORIZE THE SUPERINTENDENT AND BOARD CLERK TO ENCUMBER OUTSTANDING PURCHASE ORDERS AND MAKE NECESSARY TRANSFERS TO CLOSEOUT THE BUDGET FOR FISCAL YEAR 2023 AND, IF FINAL GENERAL AND SUPPLEMENTAL GENERAL STATE AID IS NOT RECEIVED UNTIL JULY, TO RECORD IT AS A JUNE 2023 PAYMENT.

8.0        EXECUTIVE SESSION

8.01 EXECUTIVE – PERSONNEL (A)

Recommendation (35 minutes):   Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.  

8.02  EXECUTIVE SESSION – NEGOTIATIONS (A)

Recommendation (20 minutes):  Move to go into executive session to discuss negotiations pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume in the boardroom at_______.   Dr Gaddis will be joining.

9.0 ACTION FOLLOWING EXECUTIVE SESSION

9.01  Other

9.02 Adjourn