Unified School District #377 Board of Education
District Office/Board Room - 306 Main St. Effingham KS
(913) 833-4040 / FAX (913) 833-4210 / www.usd377.org
BEST Students, BEST Staff, BEST Schools!!!
Wednesday January 10, 2024
Regular Session – 6:30 P.M.
(A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1.01 Call the meeting to order
1.02 Approval of the agenda
Action Needed: To Approve the Agenda as presented or amended
2.0 HEARING OF THE AUDIENCE (A)
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
- Presentations shall not exceed 5 minutes.
- Subjects, other than policy issues, will generally be referred to the administration.
- Comments shall be limited to issues and not refer to personalities.
- Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
- When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.
Other Notes
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
3.0 Election of Officers
Notes - State Statute was changed requiring that Boards elect officers at the first meeting after the second Monday in January each year, or a meeting at a later date during the calendar year.
3.01 ELECTION OF BOARD PRESIDENT (A)
Purpose: The Board will elect the 2024 President as outlined by Kansas Statute 72-1133. Lori Lanter served as President in 2023..
Notes - It takes four favorable votes to elect a president. If the board is unable to elect a president, they should elect a vice president. If a vice president is elected, that person will preside until a president has been elected. If the board is unable to elect a president and a vice president, KASB recommends assigning a pro tempore president each meeting, starting alphabetically.
Recommendation: To nominate and elect the 2024 Board of Education President.
3.02 ELECTION OF BOARD VICE-PRESIDENT(A)
Purpose: The Board will elect the 2024 Vice-President as outlined by Kansas Statute 72-1133. Barb Chapman served as Vice-President in 2023.
Recommendation: To nominate and elect the 2024 Board of Education Vice-President.
4.0 RECOGNITIONS/PRESENTATIONS
Recognitions:
Holton Honor Band Participants:
6th Grade:
- Blake Goodpasture
- Kaylee Long
- Waylon Hughes
- Maisie Gilliland
- Nyla Faught
- Olivia Handke
- Jack Taliaferro
- Turner Reichart
- Colten Harris
- Clint Wiilson
7th Grade:
- Purple Band
- Erin Gentry
- Allison Drimmel
- James Gaddis
- Colton Howard
Red Band
- Carlie Harden
- Cody Fassnacht
- Makenna Grace
- August Neill
- Kymber Phillips
8th/9th Grade:
Blue Band
- Madisen Mount
- Mia Ernzen
- Camelia LaHue
- Cale Lanter
- Huntley Bush
Purple Band
Gold Band
Presentations: Audit Presentation
4.0 CONSENT AGENDA ITEMS (A)
5.01 Approval of Minutes from December 13, 2023
5.02 Approval of Financials
5.0201 Activity Reports, Bills & Claims
5.0202 Treasurer's Report
5.03 Acceptance of Correspondences
5.0301 Keystone BOD Minutes from 11/15/2023
5.0302 Keystone Superintendent Council Minutes 12/12/2023
5.0303 Keystone Superintendent Council Minutes 01/09/2024
5.04 Acceptance of Personnel Report
5.05 Approval of the Resolution 2024-01 Establish Board meeting Dates & Times
5.06 Acceptance of the 2024 Board member appointments/assignments
5.07 Acceptance of Leadership reports:
5.0701 Mrs Handke
5.0702 Mrs. McMillan
5.0703 Mr. Malm
RECOMMENDED ACTION: To Approve the Consent Agenda as Presented.
6.0 LEADERSHIP REPORTS
6.01 Board Clerk
6.02 Superintendent’s Report
6.03 Keystone Report
7.0 Old Business
7.01 KASB Policy Updates (A)
Purpose: Two times a year KASB provides suggested policy updates to local Board Policies. These policy suggestions are developed by KASB Attorneys due to changes in law and other items.
Supporting Documents: KASB Policy Updates Summary
EBBD
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GARIA
GARID
JBH
JDDAA
JGFGBA
TOC G
TOC J
TOC E
Recommendation: To adopt all policy updates as presented.
8.0 New Business
8.01 Acceptance of Independent Audit Reports.
Background: Kansas State Statute calls for school districts to conduct an annual independent audit in accordance with applicable standards. The results of USD #377 audit were presented at the opening of this meeting.
Supporting Documents:
Governance Letter - summarizes the results of the audit.
Audit Report- includes the audited financial statements and auditor opinions.
Recommendation: To accept the Independent Audit as Presented.
9.0 Executive Session (If Needed)
9.01 Executive Session – Personnel (A)
Recommendation (30 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.
9.02 Executive Session – Student Matters (A)
Recommendation (5 Minutes): Move to go into executive session to discuss student matters pursuant to the exception relating to action adversely or favorably affecting a student under KOMA, and the open meeting will resume in the boardroom at _________.
10.0 Action following Executive Session
10.01 OTHER
10.02 Adjourn
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