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August 13, 2019 - Budget Hearing & Regular Meeting

Unified School District #377 Board of Education

USD #377 Administrative Building

306 Main Street, Effingham, KS 66023    

(913) 833-5050 / FAX (913) 833-5210


Tuesday, August 13, 2019

6:15 P.M. - Budget Hearing

6:30 PM    Regular Session

(A) – Action Item(s)        (D) – Discussion Item


1.01    CALL BUDGET HEARING TO ORDER – 6:15 PM  -- Mrs. Keith, President of the Board (A)


Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.


3.01    CALL TO ORDER – 6:30 PM  -- Mrs. Keith, President of the Board (A)

RECOMMENDATION:  To approve the agenda as presented.


Supporting Documents:  Published Budget 

Action Needed: To approve the FY 2020 Budget as presented.

4.0  Recognitions / Presentations

  • Elementary School House Presentation


5.01  Approval of July 10, 2019 Regular Session Minutes

5.02  Approval of Treasurer’s Report

5.03 Approval of Activity Reports, Bills & Claims, Petty Cash Reports

5.04 Acceptance of Gifts and Grants

5.05  Approval of Non-resident student applications

5.06 Acceptance of Reports and Documents

5.0601 Keystone Superintendents Minutes 7.9.2019

5.0602 Keystone BOD Minutes 7.17.19

5.0603  Quarterly QZAB Statement 

5.0604  Title Allocation for FY2020

5.0605  FY2020 Title and Food Service Indirect Costs

5.0606  FY2020 SRSA Grant Guarantee

5.0607  Accept 2019-2020 Maintenance of Effort

5.0608  Accept the 2013-2017 Post Secondary Effectiveness Chart 

5.07 Approve the Personnel Report

5.08 Approve the Substitute Handbook 

5.09 Acceptance of the Parent / Student Handbook

5.10 Acceptance of Approved Fundraisers.

5.11 Acceptance of Annual Bus and Vehicle Inspections

5.12     Acceptance Pepsi Contract Renewal  

5.13     Acceptance of Trade In Quote for Bus #50

RECOMMENDATION:  To approve the Consent Agenda as presented


6.01 Board Clerk

6.02 Principal’s Reports

  • Mr. Wallisch, JSH Asst/A.D.
  • Mrs. McMillan, ES Principal
  • Mrs. Scherer, JSH Principal

6.03      Superintendent’s Report

6.04      Keystone Report

6.05     Transportation Report

6.06      Maintenance Report



8.0 New Business

8.01    Keystone Employee access to Fitness Room (A)

Background:  All USD 377 employees are allowed to use the Fitness Room at no charge but we cannot find any mention of granting this access to Keystone employees who are assigned to our district. 

Recommendation:  To allow Keystone employees that are exclusively assigned to USD 377 to access the fitness room free of charge. 

8.02    Repairs to irrigation system at Football Field and reseeding (D/A)

Background:  The irrigations system at the football field has several issues and therefore is not functional and needs repaired.  We have been working with Urban Lawncare to get it up and running.  At the conclusion of the football season the field will also need to be reseeded, aerated and fertilized to keep it looking nice.  We do not have the equipment currently to do this ourselves. 

Supporting Document:   Urban Lawncare Proposal

Recommendation:  To accept the proposal from Urban Lawncare for the repairs to the Football Field Irrigation system with a 1HP motor. 

To accept the proposal from Urban Lawncare for the aeration, reseeding and fertilzing for the Football Field. 



9.01 Recommendation (10 minutes):  Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.

10.0 Action Following Executive Session

10.01 OTHER

10.02   Adjourn