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June 12, 2024 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 /

BEST Students, BEST Staff, BEST Schools!!!

Wednesday, June 12, 2024


(A) – Action Item(s)    (D) – Discussion Item


1.01 Call Meeting to Order

1.02 Approval of the agenda: 

Recommendation:  To approve the agenda as presented  (or amended)


Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.



All NEKL Baseball:

Jeston Vessar - First Team Infield 

Max Bottorff - Hon. Mention

All NEKL Softball 

Kenzie Bauerle - First Team Infield 

Hannah Simmers - First Team Outfield 

Josie Sutley - Hon. Mention

NEKL Track 

Ava Handke - 2nd Place - 100m Hurdles and 2nd Place 300m Hurdles

Ben Handke - 3rd Place - Long Jump


4.01 Approve Board minutes from May 14, 2024 and May 17, 2024

4.02 Bills, claims and Treasurer’s Report 

4.03 Approve Gifts and Grants

4.04 Accept Correspondences and Reports

4.0401 Keystone Superintendents Council Agenda  for 06/11/2024

4.0402 Keystone BOD Minutes for 04/17/2024

4.05 Approve Resolution for Destruction of Records for the Central Office, JSH & ES

4.06 Accept the personnel report

4.07 Accept the summer personnel report

4.08 Approve the 2024-25 Textbook, Technology and Activity Fees

4.09 Acceptance of the 2024-2025 Property /Casualty Insurance Renewal Estimate

4.10 Approve the 2024-25 Legal Services Agreement with Mears Hausman, P.A.

4.11 Admin Reports  – Mrs. Sabrina Handke

4.12 Approve the Handbooks as presented:

4.1201    EOP

4.1202    Safety Handbook 

4.1203    Personnel Handbook

4.1204   Transportation Handbook

4.1205    Curriculum Handbook  

4.1206   Parent / Student Handbook

4.1207   JSH Staff Handbook

4.1208   Elementary Staff Handbook 



5.01      Board Clerk

5.02      Superintendent’s Report

5.03      Keystone Report

6.0 Old Business

6.01    Update Policy JBCC to comply with Statute Changes (A)

Background:  The legislature made changes to the Open Enrollment process / procedures during the recent legislative session.  Changes include:  extending the application period to January 1 to June 15, allowing the use of the adopted “good standing” criteria to determine initial enrollment and adding an appeal process for students who are denied admittance. 

Supporting Document:  JBCC 

Recommendation:  To approve the updates to Board Policy JBCC to comply with changes to State Statute. 

6.02   Facility Improvements (D)

Background:  Last month DCS presented the Facilities Assessment and all BOE members were asked to make a top 5 list to prioritize facility improvements over the next 5+yrs.  We will discuss these and other Facilities related items. 

Recommendation:  Discussion and guidance only


7.01  KASB Recommended Policy Update -First Reading (D)

Purpose:  KASB periodically recommends updates or additions to our policy handbook.  

Background:  As part of our membership to KASB, twice a year they provide recommendations for updates to existing policies or new policies based on legislation or recent case law.  This is the first reading for these policies and NO action should be taken.

Supporting Documents: KASB Policy Recommendations

Recommendation:  First Reading Only, NO Action

7.02    Community Eligibility Program for Food Service (A)

Background:  Starting in January of 2024, USD 377 enrolled in the Community Eligibility Program for Food Service which allowed us to offer free meals to all students.  The cost exceeded estimates and participation did not see a substantial increase.  

Supporting Documents:

2023-2024 Cost

2023-2024 Meals Served

2024-2025 Estimate

Recommendation:  To discontinue the Community Eligibility Program for Food Service which offers free meals to every student. 

7.03   Equipment Lease Purchase (A)

Background:  We are in need of some new and additional custoidal equpment.  It has been 5 yrs since we purchased anything.  Last time we lease/purchased equpment to make it less of a hit on the budget.  

Supporting Documentation:  Quote & Lease terms

Recommendation:  To lease purchase the equipment as presented.  

7.04     FY24  Budget Closeout and Transfers (A)

Purpose:  To give the superintendent and board clerk authority to close out the budget for the fiscal year.

Recommendation:  To authorize the Superintendent and Board Clerk to encumber outstanding purchase orders and make necessary transfers to closeout the budget  for fiscal year 2024 and,  if final general and supplemental general  state is not received until July, to record it as a  June 2024 payment.


8.01 Executive Session - Personnel (A)

Recommendation:   Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.  

8.02  Executive Session – Negotiations (A)

Recommendation:  Move to go into executive session to discuss negotiations pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume in the board room at_______.


9.01  Other


9.02 Adjourn