Unified School District #377 Board of Education
USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
BEST Students, BEST Staff, BEST Schools!!!
JULY REGULAR SESSION - ORGANIZATIONAL MEETING
Wednesday, July 13, 2022, 6:30 P.M.
(A) – Action Item (D) – Discussion Item
1.00 MEETING OPENING
1.01 CALL TO ORDER – (A)
1.02 APPROVAL OF THE AGENDA (A)
RECOMMENDATION: To approve the agenda as presented
2.0 HEARING OF AUDIENCE
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
- Presentations shall not exceed 5 minutes.
- Subjects, other than policy issues, will generally be referred to the administration.
- Comments shall be limited to issues and not refer to personalities.
- Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
- When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.
Other Notes
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
3.0 Presentations
Presentation: Transportation
Documents:
Vehicle Miles
Mileage Breakdown
4.00 APPOINTMENTS
Designate clerk, deputy clerk, treasurer, and school attorney. (K.S.A. 72-1131 et seq.; 72-1135; 72-1136; 10-1117; 79-2934; 10-801 et seq)
4.01 APPOINT 2022-2023 CLERK, DEPUTY CLERK, AND TREASURER (A)
Purpose: The Board will appoint the Clerk, Deputy Clerk and Treasurer as outlined by Kansas Statute 72-1135 and Kansas Statute 72-1136.
RECOMMENDATION: To appoint for the 2022-2023 school year:
- Mrs. Joy Brown, Board Clerk;
- Mrs. Kathy Enzbrenner, Deputy Clerk;
- Mr. Steve Caplinger, Treasurer of the Board of Education.
4.02 APPOINT 2022-2023 SCHOOL ATTORNEY (A)
Purpose: To appoint the School Attorney. The proposed contract from Mr. Larry Mears was accepted by the board at the June Regular meeting.
RECOMMENDATION: To appoint Mr. Larry Mears as school attorney for the 2022-2023 School Year.
5.0 CONSENT AGENDA (A)
5.01 Approval of BOE Meeting Minutes 06/08/2022
5.02 Approval of Treasurer’s Report, Activity Reports, Bills & Claims, Petty Cash Reports
5.03 Acceptance of Sports Complex 3rd Quarter Reimbursement Request
5.04 Approve the 2022-2023 School Meal Prices
5.05 Approval of 2022-2023 Annual Resolutions
5.06 Accept appointments and designations for 2022-2023
5.07 Accept the Final Audited Legal Max Letter for 2021-2022
5.08 Accept the Child Nutrition Procurement Plan
5.09 Accept the Child and Adult Food Care Program Agreement
5.10 Review and Accept Organizational Documents
5.1001 Accept the Annual FERPA Notice to Parents
5.1002 Bank Signature Card Authorizations
5.1003 Approve the Advance Payment Authorizations
5.11 Accept Correspondences and Reports
5.1101 Keystone Sup. Mtg minutes 06/08/2021
5.1102 Keystone BOD Minutes 05/18/2022
5.12 Approval of the Personnel Report
5.13 Approve Handbooks as Presented:
5.1301 JSH Faculty Handbook
5.1302 ES Faculty Handbook
5.1303 Activity Handbook
5.1304 Substitute Handbook
5.14 Accept the Audit Engagement Letter
5.15 Accept the Attestation for USDA Supply Chain Assistance
RECOMMENDATION: TO APPROVE the CONSENT AGENDA AS PRESENTED OR AMENDED
6.0 LEADERSHIP REPORTS
6.01 Board Clerk
6.02 Superintendent’s Report
6.03 Keystone Update
7.0 OLD BUSINESS
7.01 KASB Policy Updates- Second Read (A)
Purpose: Second reading of the suggested policy updates from KASB. Action can be taken to adopt the recommendations. USD 377 had all of the proposed policies except for GCIA. Proposed policies were updated to match designations and language alternates in existing policies as needed.
Supporting Documents:
KASB Proposed Policy Updates
Recommended Policy Updates
Recommendation: To adopt the Policy Recommendations as presented.
8.0 NEW BUSINESS
8.01 RNR and Budget Hearing for 2022-2023 (A)
Background: KSDE released the budget tool on June 28. We will notify the County Clerk by July 20 of our intent to exceed the Revenue Neutral Rate and the highest Mill Rate we wish to consider. Along with this notification we also will need to notify the County Clerk of the day/time of our hearing to exceed the RNR. We will then need to publish the budget in the paper announcing the Budget Hearing. We will need to have a hearing for both the Revenue Neutral Rate and the Budget. We cannot have these prior to August 20 and must be done by September 20.
Recommendation: To hold the 2022-2023 RNR hearing at 6:00 pm on Wednesday, August 31 and the Budget hearing at 6:15 pm on Tues August 31.
8.02 Auction for Surplus Items (A)
Purpose: To approve the selling of surplus equipment by online auction
Background: We have accumulated several items that are no longer used and/or needed. We can sell them through PurpleWave. They take photos and list the items for us. It is a no reserve auction so we get whatever the items bring. Since it is online the turnout is usually better.
Recommendation: To approve the use of PurpleWave to sell surplus items.
9.0 EXECUTIVE SESSIONS
9.01 EXECUTIVE SESSION – NEGOTIATIONS (A)
Recommendation (15 minutes): Move to go into executive session to discuss negotiations in order to protect the public interest in negotiating a fair and equitable contract and that the board returns to open session in this room at_______.
10.0 ACTION FOLLOWING EXECUTIVE SESSION
10.01 OTHER
10.02 ADJOURNMENT
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