Unified School District #377 Board of Education
District Office/Board Room - 306 Main St. Effingham KS
(913) 833-4040 / FAX (913) 833-4210 / www.usd377.org
BEST Students, BEST Staff, BEST Schools!!!
Wednesday January 12, 2022
Regular Session – 6:30 P.M.
(A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1.01 Call the meeting to order
1.0101 Swearing in of New Board Members
1.02 Approval of the agenda
Action Needed: To Approve the Agenda as presented or amended
2.0 HEARING OF THE AUDIENCE (A)
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
3.0 Election of Officers
Notes - State Statute was changed requiring that Boards elect officers at the first meeting after the second Monday in January each year, or a meeting at a later date during the calendar year.
Notes - It takes four favorable votes to elect a president. If the board is unable to elect a president, they should elect a vice president. If a vice president is elected, that person will preside until a president has been elected. If the board is unable to elect a president and a vice president, KASB recommends assigning a pro tempore president each meeting, starting alphabetically.
3.01 ELECTION OF BOARD PRESIDENT (A)
Purpose: The Board will elect the 2022 President as outlined by Kansas Statute 72-1133. Lori Lanter served as President in 2021.
Recommendation: To nominate and elect the 2022 Board of Education President.
3.02 ELECTION OF BOARD VICE-PRESIDENT(A)
Purpose: The Board will elect the 2022 Vice-President as outlined by Kansas Statute 72-1133. Barb Chapman served as Vice-President in 2021.
Recommendation: To nominate and elect the 2022 Board of Education Vice-President.
Holton Honor Band Festival:
All State Football Hon. Mention:
4.0 CONSENT AGENDA ITEMS (A)
5.01 Approval of Minutes from December 8, 2021
5.02 Approval of Financials
5.0201 Activity Reports, Bills & Claims
5.0202 Treasurer's Report
5.03 Acceptance of Keystone Correspondences
5.0301 Keystone BOD Minutes from 11/117/2021
5.0302 Keystone Superintendents mtg minutes 12/07/2021
5.0303 December Keystone Newsletter
5.04 Acceptance of Personnel Report
5.05 Approval of the Resolutions & Appointments
5.0501 2022-01 Establish Board meeting Dates & Times
5.0502 2022-13 Designation of Freedom of Info Officer
5.0503 2022-14 Designation of Custodian of Records
5.0504 2022 Board member appointments/assignments
5.0505 District Appointments / Assignments
5.0506 Authorized Bank Signatures
5.06 Acceptance of the Mid- Year PAT Report
5.07 Acceptance fo Mileage agreement
5.08 Acceptance of Leadership reports:
5.0801 Mr Wallisch
5.0802 Mrs. McMillan
5.0803 Mr. Shelton
5.09 Acceptance of Gifts and Grants
5.10 Approval of the 1st Quarter Sports Complex Request for Reimbursement
RECOMMENDED ACTION: To Approve the Consent Agenda as Presented.
6.0 LEADERSHIP REPORTS
6.01 Board Clerk
6.02 Superintendent’s Report
6.04 Keystone Report
7.0 Old Business
7.01 KASB Policy Updates (A)
Purpose: KASB periodically recommends updates or additions to our policy handbook.
Background: As part of our membership to KASB, twice a year they provide recommendations for updates to existing policies or new policies based on legislation or recent case law. This is the second reading for these policies and action should not be taken.
Supporting Documents: December 2021 Policy Updates
IF - form
Recommendation: To adopt the December 2021 Policy updates as presented.
7.02 Current Health Protocol Review (D/A)
Recommendation: To approve the continuation of using the existing COVID-19 Guidelines as presented.
8.0 New Business
8.01 Acceptance of Independent Audit Reports.
Background: Kansas State Statute calls for school districts to conduct an annual independent audit in accordance with applicable standards. The results of USD #377's audit were presented at the opening of this meeting.
Recommendation: Move to accept the Independent Audit as Presented.
8.02 Jr-Sr High School Roof Repairs (D)
Supporting Documents: JSH Roof Map with Sections
Recommendation: To send out for bids the repair of the JSH Roof. Bid should include pricing to complete the entire roof at once as well as completing it in sections as presented.
9.0 Executive Session (If Needed)
9.01 Executive Session – Personnel (A) (If needed)
Recommendation (30 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.
10.0 Action following Executive Session