USD 377

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

BEST Students, BEST Staff, BEST Schools!!!

JULY REGULAR SESSION - ORGANIZATIONAL MEETING

Wednesday, July 14, 2021,  6:30 P.M. 

(A) – Action Item        (D) – Discussion Item

1.00   MEETING OPENING

1.01   CALL TO ORDER – (A)

1.02   APPROVAL OF THE AGENDA (A)

RECOMMENDATION: To approve the agenda as presented

2.0    HEARING OF AUDIENCE 

Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

• Presentations shall not exceed 5 minutes.
• Subjects, other than policy issues, will generally be referred to the administration.
• Comments shall be limited to issues and not refer to personalities.
• Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
• When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.

3.00   APPOINTMENTS 

Designate clerk, deputy clerk, treasurer, and school attorney.  (K.S.A. 72-1131 et seq.; 72-1135; 72-1136; 10-1117; 79-2934; 10-801 et seq)

3.01     APPOINT 2021-2022 CLERK, DEPUTY CLERK, AND TREASURER (A)

Purpose:  The Board will appoint the Clerk, Deputy Clerk and Treasurer as outlined by Kansas Statute 72-1135 and Kansas Statute 72-1136. 

RECOMMENDATION: To appoint for the 2021-2022 school year:

• Ms. Melissa Gormley, Board Clerk; 
• Mrs. Kathy Enzbrenner, Deputy Clerk;
• Mr. Steve Caplinger, Treasurer of the Board of Education.

3.02      APPOINT 2021-2022 SCHOOL ATTORNEY (A)

Purpose:  To appoint the 2021-2022 School Attorney.  The proposed contract from Mr. Larry Mear was accepted by the board at the June Regular meeting . 

RECOMMENDATION:  To appoint Mr. Larry Mears as school attorney for the 2021-2022 School Year. 

4.0    CONSENT AGENDA (A)

4.01    Approval of BOE Meeting Minutes 06/09/2021

4.02    Approval of Treasurer’s Report, Activity Reports, Bills & Claims, Petty Cash Reports

4.03    Accept Keystone IT Services Contract 

4.04    Approval of Non-resident student applications

4.05    Approval of 2021-2022 Annual Resolutions 

4.06    Accept appointments and designations for 2021-2022 

4.07   Accept the ESSER II SPED Federal Grant Sub award notification

4.08    Accept Final Audited Legal Max Letter for 2020-2021

4.09     Accept the 3rd Quarter Sports Complex reimbursement request

4.10    Review and Accept Organizational Documents

4.1001    Accept the Annual FERPA Notice to Parents

4.1002  Bank Signature Card Authorizations

4.11   Accept Correspondences and Reports

4.1101 Keystone Sup. Mtg minutes 06/08/2021

4.12    Approval of the Personnel Report

4.13    Approve Handbooks as Presented:

4.1301   JSH Faculty Handbook

4.1302    ES Faculty Handbook

4.1303    Activity  Handbook

4.1304    Substitute Handbook

4.1305    Parent/Student Handbook

4.1306    Personnel Handbook

4.1307    Transportation Handbook

4.1308    Wellness Plan

4.14   Indirect cost rates for Title and Food Service

RECOMMENDATION:  TO APPROVE the CONSENT AGENDA AS PRESENTED OR AMENDED

5.0    LEADERSHIP REPORTS

5.01   Board Clerk

5.02   Superintendent’s Report 

5.03   Keystone Update

6.0  OLD BUSINESS

6.01  KASB Policy Updates- Second Read (A)

Purpose: Second reading of  the suggested policy updates from KASB. Action can be taken to adopt the recommendations. 

Supporting Documents: KASB Recommended Policy Updates

Recommendation:  To adopt the KASB Policy Recommendations with the exception of policy EE as presented. 

6.02 Bus / Vehicle Purchase (D/A)

Purpose:  To discuss the board's interest in the possible purchase of a new bus and/or vehicle if funds are available at the closeout of the year.  We did not recieve any bids for new vehicles.  The State bids for busses are good until October. We need to get a new bus with potential budget constraints we may need to wait to see what enrollment does this year. 

Supporting Documentation:

• Vehicle List with Miles
• Bus Bids

7.0  NEW BUSINESS

7.01    Neighborhood Revitalization Plan (D)

Purpose:  Discuss participation in the renewal fo the Neighborhood Revitalizations Plan. 

7.02   August Regular Meeting Change (A)

Background:  The August Regular meeting was set to be held at the same time as Back to School Night. In January when these dates were set we had not created the school calendar year.  

Recommendation:  To move the August Regular meeting to the alternate date and time, Tuesday August 17, 2021 at 6:30pm in the Board Room. 

7.03   Exchange Bank Contract (A)

Purpose: The agreement signed in 2007 with Exchange Bank required fees that have not be charged to date.  They are asking we sign agreement again and reinstate the fee structure in the contract.  The Board needs to authorize entering into this contract. 

Supporting Documents:  Echange Bank Agreement

Recommendation:  To enter into the agreement and pay the required fees. 

7.04    RNR and Budget Hearing for 2021-2022 ( A)

Background: KSDE released the budget tool on June 28.  We will notify the County Clerk by July 20 of our intent to exceed the Revenue Neutral Rate and the highest Mill Rate we wish to consider.  Along with this notification we also will need to notify the County Clerk of the day/time of our hearing to exceed the RNR.  We will then need to publish the budget in the paper announcing the Budget Hearing.  We will need to have a hearing for both the Revenue Neutral Rate and the Budget.  We cannot have these prior to August 20 and must be done by September 20.  

Recommendation: To hold the 2021-2022 RNR hearing at 6:00pm on Wednesday, September 1 in the Board Room. 

Recommendation:  To hold the 2021-2022 Budget hearing at 6:15pm on Wednesday, September 1 in the Board Room. 

8.0  EXECUTIVE SESSION

8.01    EXECUTIVE SESSION – Personnel (A)

Recommendation (15 minutes):  Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.

9.0  Action Following Executive Session

9.01    Other

9.02  Adjourn