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February 10, 2021 - Regular Session

Unified School District #377 Board of Education

Music Room at ACCJSH

908 Tiger Rd, Effingham, KS 66023

(913) 833-4040 / FAX (913) 833-4210 /

BEST Students, BEST Staff, BEST Schools!!!

Wednesday February 10, 2021

Regular Session – 6:30 P.M.

(A) – Action Item(s)    (D) – Discussion Item


1.01    Call the meeting to order

1.02    Approval of the agenda as amended.



Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.



Presentation:  Audit presentation by April Swartz, Varney & Associates


4.01      Approval of Minutes January 13, 2021

4.02    Approval of Financials

4.0201 Activity Reports, Bills & Claims 

4.0202 Treasurer's Report

4.03     Acceptance of Gifts & Grants

4.04     Acceptance of Keystone Correspondences

4.0401 Keystone Superintendent’s Meeting Minutes from 01/12/2021

4.0402 Keystone BOD Agenda from 01/20/2021

4.0403 Keystone BOD Minutes from 01/20/2021 (unofficial)

4.0404 Keystone Newsletter

4.05    Acceptance of the Personnel Report

4.06    Accept the MOU for the Greenbush Virtual Academy for 2021-2022.

4.07    Acceptance of Correspondences

4.0701 Atchison County Community Schools Ed Foundation minutes 12/21/20

4.08     Acceptance of Form 1097 - Quarterly QZAB Statement

4.09     Accept the Food Establishment Inspection Report 

4.10     Accept the Sports Complex Maintenance Reimbursement request

4.11     Accept Walsworth Yearbook agreement

4.12     Accept Greenbush Virtual Drivers Ed Agreement

4.13     Accept the ACCES PTO minutes from 10/13/20 (unofficial)

4.14     Accept approved Field Trip requests

4.15     Accept the Summer Food Service Site Evaluation



5.01     Board Clerk

5.02     Principals’ Reports

5.03     Superintendent’s Report

5.04      Keystone Report, Mrs.Bottorff


6.01 USD 377 Greenhouse (A)

Purpose:  To discuss moving forward with the purchase of a Greenhouse using donations and Grant Funds.

Background:  For several years, we have been working toward the goal of having a greenhouse for our students.  We are at a point where we have secured the funds to move forward.  Bids were requested and opened on 1/28/2021.

Funding Sources:   

  • Donations -- $20,000
  • ACCES Foundation - $20,000
  • SRSA Reap Funds - $27,700
  • Title IVa Funds -  $19,000
  • Total funds -- $86,000

Supporting Documents: 

Hummert Intl


Recommendation:  To approve the Greenhouse purchase and construction proposal from Hummert International.  

6.02 USD 377 Gym Floor Replacement(ES) and Refinishing(JSH) (A)

Purpose:   To review and accept the bid for Elementary School gym floor replacement and Jr-Sr High School Refinishing.

Background:  Lankford Floors won the Greenbush Competitive bid for gym floors and is able to do both of our gyms this summer.  They produce a very reputable, high quality and competitively priced product.

Supporting Document:

Recommendation:  To contract with Lankford Floors for the ES gym replacement and the Jr-Sr High refinishing.

6.03   KASB Policy Updates (A)

Purpose:  KASB periodically recommends updates or additions to our policy handbook.  

Background:  As part of our membership to KASB, twice a year they provide recommendations for updates to existing policies or new policies based off of legislation or recent case law.  This is the first reading for these policies and action should not be taken.

Supporting Documents: December 2020 Policy Updates

Recommendation:  To approve the policy updates as presented.

6.04  ACCSEF Lease Agreement (A)

Purpose:  To review lease agreement for land to be entered into with the Atchison County Community Schools Education Foundation (ACCSEF)

Background:  The ACCSEF approached the Board regarding the lease of land to the West of the Jr-Sr High Gymnasium.  The Board previously authorized the Superintendent to work with an attorney to finalize the terms of the lease and the surveying of the land to be leased.  This is being presented for approval and authorization to enter into the lease agreement.

Supporting Documents:  

Lease Agreement

Land Description (Exhibit A)

Recommendation:  To approve entering into the Lease agreement for the land in Exhibit A as presented.

6.05  Phone / Intercom System Replacement (D)

Background:  The replacement of our phone / intercom system was approved as a summer project.  Rainbow Communications can now provide our phone service with their fiber expansion.  The are offering a hosted VOiP system with leased phones.  We currently get our phone services from Century Link (approx, $700/mon) and own the phones but pay AT&T to provide updates to them (approx $300/yr). We also have reached out to get a quote for if we hosted our own system  

Supporting Documnets:  

Rainbow Communications Quote

District Hosted Quote  & SIP Trunk Quote

Recommendation:  To discuss options and provide the Superintendent with direction for moving forward.


7.01 Acceptance of Independent Audit Reports. 

Background:   Kansas State Statute calls for school districts to conduct an annual independent audit in accordance with applicable standards.  The results of USD #377's audit were presented at the opening of this meeting.

Supporting Documents:

Recommendation:   Approve the Audit as presented



Recommendation (15 minutes):   Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.  


9.0  Action Following Executive Session

9.01  Other


9.02   Adjourn