Unified School District #377 Board of Education
ACCJSH Commons, 908 Tiger Rd, Effingham, KS 66023
(913) 833-4040 / FAX (913) 833-4210 / www.usd377.org
BEST Students, BEST Staff, BEST Schools!!!
Wednesday, December 09, 2020
REGULAR SESSION – 6:30 P.M.
(A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1.01 Call the meeting to order
1.02 Approval of the agenda
ACTION NEEDED: MOTION TO APPROVE THE AGENDA
2.0 HEARING OF THE AUDIENCE (A)
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
- Presentations shall not exceed 5 minutes.
- Subjects, other than policy issues, will generally be referred to the administration.
- Comments shall be limited to issues and not refer to personalities.
- Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
- When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.
Other Notes
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
3.0 RECOGNITIONS/PRESENTATIONS
Recognitions
NEK All League Volleyball
Addison Schletzbaum - 1st Team
Aleah Wallisch - Honorable Mention
NEK All League Football
Gunnar Koontz - 2nd Team Defensive Line
Honorable Mention Offensive Line
Honorable Mention Punter
Colton Myers - 2nd Team Running Back
Mason Scholz - Honorable Mention Defense
Bailey Wilson - 2nd Team Offensive Line
4.0 CONSENT AGENDA ITEMS (A)
5.01 Approval of Minutes from August 18, 2020 & November 11, 2020
5.02 Approval of Financials
5.0201 Activity Reports, Bills & Claims
5.0202 Treasurer's Report
5.03 Acceptance of Gifts & Grants
5.04 Acceptance of Keystone Correspondences
5.0401 Keystone Superintendents’ Council minutes from 11/10/2020
5.0402 Keystone BOD Minutes from 11/18/2020 (unofficial)
5.05 Acceptance of Personnel Report
5.06 Acceptance of the Food Service Management Company Review and Minutes
5.07 Acceptance of the Total Mills Levied for 2020
RECOMMENDED ACTION: MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.
5.0 LEADERSHIP REPORTS
6.01 Board Clerk
6.02 Administrative Reports
6.03 Superintendent’s Report
6.04 Keystone Report
6.0 Old Busines
6.01 ReOpening Plan Review
6.0101 Winter Activity Attendance (A)
Background: KSHSAA voted to allow up to 2 parents/guardians per participant family contingent upon the recommendation of local Health Departments and Board of Education. After meeting with the Atchison County Health Department and asssessing the current restrictions, the following recommendation was derived.
Recommendation: To limit attendance to all Winter Activities to 1 parent/guardian per participant family unitl further action by the USD 377 Board of Education.
6.02 Lease Agreement with ACCS Ed Foundation (A)
Background: The Atchison County Community School Education Foundation has requested to lease a section of land owned by USD 377. In working up the lease, it has been determined that this land needs to have an accurate description to finalize the lease. This will require a surveyor preparing and filing the description.
Recommendation: To authorize the superintendent to negotiate and hire a surveyor to prepare a description for the section of land to be leased to the Atchison County Community Schools Education Foundation.
7.0 New Business
7.01 Establish date and time for January Regular Board meeting (A)
Background: Regular Board meeting dates are established at the January meeting for the year. We need to take action on when this meeting will be held.
Recommendation: To hold the January Regular meeting of the USD 377 Board of Education at 6:30pm on Wednesday, January 13, 2021 in the Jr-Sr High School Commons.
7.02 USD 377 Board Policy Update (A)
Background: The board consented to a change in Policy DJE – Purchasing earlier and the update was never taken for final approval.
Supporting Documents:
Recommendation: To approve the recommended change to USD 377 Board Policy DJE.
7.03 Elementary Elevator Repair Request (A)
Background: The elevator at the Elementary School is very old. Recently, the closure gate has broken and the elevator will not work with it damaged. The gate broke due to the cart not being even and catching on the entries. This quote replaces the entire cart and will allow it to be properly aligned. This repair is projected to get us another 20 yrs with the elevator. The estimate on a complete elevator replacement is $40,000-$50,000.
Supporting Documentation: Interstate Elevator Bid
Recommendation: To approve the bid from Interstate Elevator for $10,440.75 to repair the Elementary School Elevator as presented.
7.04 Authorization to pay bills prior to end of calendar year (A)
Background: SPARKS funds must be spent prior to the end of the calendar year. We are expecting items to be delivered as well as bills still to come in between the December meeting and the end of the calendar year. These bills need to be paid so that we can request reimbursement.
Recommendation: To authorize the superintendent to allow for the payment of any bills that need to be paid prior to the end of the calendar year.
8.0 Executive Session
8.01 Executive Session: Personnel Matters (A)
Recommendation (20 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.
9.0 Action Following Executive Session
9.01 OTHER
9.02 Adjourn
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