Unified School District #377 Board of Education
ACCJSH Commons, 908 Tiger Rd, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
Wednesday, November 11, 2020
REGULAR SESSION – 6:30 P.M.
(A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1.01 Call the meeting to order
1.02 Approval of the agenda
ACTION NEEDED: MOTION TO APPROVE THE AGENDA
2.0 HEARING OF THE AUDIENCE (A)
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
- Presentations shall not exceed 5 minutes.
- Subjects, other than policy issues, will generally be referred to the administration.
- Comments shall be limited to issues and not refer to personalities.
- Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
- When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.
Other Notes
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
3.0 RECOGNITIONS/PRESENTATIONS
Recognitions:
Boys Cross Country -- 3rd in NEKL
Logan Rose -- All NEKL - 5th place , Regionals - 10th,
Haeden Forbes -- All NEKL - 7th place, Regionals - 6th, State - 18th
JH Football -- 3rd in NEKL
4.0 CONSENT AGENDA ITEMS (A)
4.01 Approval of Minutes from October 14, 2020
4.02 Approval of Financials
4.0201 Activity Reports, Bills & Claims
4.0202 Treasurer's Report
4.03 Acceptance of Gifts & Grants
4.04 Acceptance of Keystone Correspondences
4.0401 Keystone Superintendents’ Council Minutes for 10/13/2020
4.0402 Keystone BOD Minutes from 10/21/2020 (unofficial)
4.0403 Keystone Special BOD Minutes from 10/21/2020 (unofficial)
4.05 Accept Preferred Vendor List
4.06 Accept ACCS Ed Foundation minutes from 9/28/2020 (unofficial)
4.07 Accept Personnel Report
4.08 Accept 2020 Q4 QZAB Statement
4.09 Accept the Request for Disbursement of Maintenance fees for the Sports Complex
RECOMMENDED ACTION: MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.
5.0 LEADERSHIP REPORTS
5.01 Board Clerk
5.02 Administrative Reports
5.03 Superintendent’s Report
5.04 Keystone Report
5.05 Transportation Report
6.0 Old Business
6.01 ReOpening Plan Review
Totals for the year
Winter Sports Activity Attendance Criteria
Recommendation: To play boys and girls in different gyms and allow 4 tickets per athlete.
7.0 New Business
7.01 Deferred Maintenance List and Summer 2021 Projects (A)
Purpose: To develop a comprehensive of maintenance needs in order to better utilize district funds.
Background: Each year the maintenance needs are prioritized based on need and finances. These are then scheduled out over 3-5 years to best plan to meet all of the needs without putting the district in financial constraints.
Supporting Documents: Deferred Maintenance List
Recommendation: To approve the deferred maintenance list and summer projects as presented.
7.02 USD 377 Greenhouse
Purpose: To discuss moving forward with the purchase of a Greenhouse using donations and Grant Funds.
Background: For several years, we have been working toward the goal of having a greenhouse for our students. We are at a point where we have secured the funds to move forward.
Funding Sources:
- Donations -- $13,500
- ACCES Foundation - $22,675
- SRSA Reap Funds - $27,730
- Title IVa Funds - $20,637 (FY20- 6690, FY21-13947)
- Total funds -- $84,542
Greenhouse Costs:
- Purchase building -- $44,000
- Construct Building/install equipment: --$48,000
- Total Cost – $92,000
**high figures based on initial quotes
Recommendation: To approve seeking a final bid for the purchase and installation of a greenhouse.
8.0 Executive Session
8.01 EXECUTIVE SESSION – PERSONNEL (A)
Recommendation (15 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.
9.0 Action Following Executive Session
9.01 Other
9.02 Adjourn
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