Unified School District #377 Board of Education
USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
BEST Students, BEST Staff, BEST Schools!!!
JULY REGULAR SESSION - ORGANIZATIONAL MEETING
Tuesday, July 14, 2020, 6:30 P.M.
(A) – Action Item (D) – Discussion Item
1.00 MEETING OPENING
1.01 CALL TO ORDER – (A)
1.02 APPROVAL OF THE AGENDA (A)
RECOMMENDATION: To approve the agenda as presented
2.0 HEARING OF AUDIENCE
**Suspended by Board Action at the April 8, 2020 meeting.
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
- Presentations shall not exceed 5 minutes.
- Subjects, other than policy issues, will generally be referred to the administration.
- Comments shall be limited to issues and not refer to personalities.
- Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
- When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.
Other Notes
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
3.00 APPOINTMENTS
Designate clerk, deputy clerk, treasurer, and school attorney.
(K.S.A. 72-1131 et seq.; 72-1135; 72-1136; 10-1117; 79-2934; 10-801 et seq)
3.01 APPOINT 2020-2021 CLERK, DEPUTY CLERK, AND TREASURER (A)
Purpose: The Board will appoint the Clerk, Deputy Clerk and Treasurer as outlined by Kansas Statute 72-1135 and Kansas Statute 72-1136.
RECOMMENDATION: To appoint for the 2020-2021 school year:
- Mrs. Megan Gracey, Board Clerk;
- Mrs. Kathy Enzbrenner, Deputy Clerk;
- Mr. Steve Caplinger, Treasurer of the Board of Education.
3.02 APPOINT 2020-2021 SCHOOL ATTORNEY (A)
Purpose: To appoint the 2020-2021 School Attorney. The proposed contract from Mr. Larry Mear is on the consent agenda for approval.
RECOMMENDATION: To appoint Mr. Larry Mears as school attorney for the 2020-2021 School Year.
4.0 CONSENT AGENDA (A)
4.01 Approval of BOE Meeting Minutes 06/10/2020 and 06/22/2020
4.02 Approval of Treasurer’s Report, Activity Reports, Bills & Claims, Petty Cash Reports
4.03 Acceptance of Gifts and Grants
4.04 Approval of Non-resident student applications
4.05 Approve Mears Hausman, P.A. Legal Services Agreement
4.06 Approval of the Personnel Report
4.07 Approval of 2020-2021 Annual Resolutions
4.08 Accept appointments and designations for 2020-2021
4.09 Accept the 3rd Quarter Sports Complex reimbursement request
4.10 Review and Accept Organizational Documents
4.1001 District Tax Exempt Certificate (valid through 10/01/2020)
4.1002 Accept the Annual FERPA Notice to Parents
4.1003 Bank Signature Card Authorizations
4.11 Accept Correspondences and Reports
4.1101 Keystone Sup. Mtg minutes 07/07/2020
4.1102 Keystone BOD Minutes 06/17/2020 (Unofficial)
4.1103 Final Audited Legal Max Letter for 2019-2020
4.1104 ACCS Ed Foundation June 8, 2020 Minutes
4.1105 Atchison County Assessed Valuation
4.1106 Atchison County Commision Resolution for SPARK Funds
4.1107 Indirect cost rates for Title and Food Service
4.1108 Keystone BOD meeting agenda July 15, 2020
4.12 Approve Handbooks as Presented:
4.1601 JSH Faculty Handbook
4.1602 Activity Handbook
4.1603 ES Faculty Handbook
4.1604 Substitute Handbook
RECOMMENDATION: TO APPROVE the CONSENT AGENDA AS PRESENTED OR AMENDED
5.0 LEADERSHIP REPORTS
5.01 Board Clerk
5.02 Superintendent’s Report
5.03 Keystone Update
6.0 OLD BUSINESS
6.01 Summer Food Service Program (A)
Purpose: To review the summer food service program and determine if to discontinue
Background: At the special meeting in June, the board approved continuing the summer food service program until July 17, 2020. The number of meals served has continued to drop.
Supporting Documents: Summer Food Service Meal Served
Recommendation: To discontinue the summer food service program on July 17, 2020.
6.02 KASB Policy Updates- First Read (D)
Purpose: First reading of the suggested policy updates from KASB.
Comments: This is a first read/discussion on the suggested policy updates. Most of the updates are due to the statutes being changed by the revisor.
Supporting Documents:
Recommendation: First reading only - no action
7.0 NEW BUSINESS
7.01 Budget Hearing 2020-2021 ( A)
Background: KSDE released the budget tool on July 8. We will need to publish the budget in the paper announcing the Budget Hearing on August 8, 2020.
Recommendation: To hold the 2020-2021 Budget hearing at 6:15pm on Tuesday, August 18.
7.02 ReOpening Schools Discussion (D)
Background: A group of over 20 staff as well as a committee of parents have been working on plans to reopen schools safely and provid quality education to all of our students. School is scheduled to begin on August 13, 2020. KSDE will adopt guidelines after the State Board of Education adopts them this week. They will provide further insight into the expectations.
Recommendation: Have an open discussion on the ReOpening of schools and procedures that are being discussed.
7.03 BOE Luncheon for All Staff (D)
Purpose: Discuss the traditional BOE Luncheon on the all staff in-service day
Comments: In the past the BOE provided lunch for all employees on the first contract day of the year. This year we will not be hosting all staff in one location at the same time meeting. We need this time in seperate groupings to introduce the procedures and go over new expectations for the different areas. This makes providing a lunch for everyone at one time more challenging.
Recommendation: Discuss options for continueing providing a lunch for staff in this new arrangement.
9.0 EXECUTIVE SESSIONS
9.01 EXECUTIVE SESSION
10.0 Action Following Executive Session
10.1 Other
10.02 Adjourn
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