Unified School District #377 Board of Education
USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
BEST Students, BEST Staff, BEST Schools!!!
Tuesday, May 19, 2020
REGULAR SESSION – 6:30 P.M.
(A) – Action Item(s) (D) – Discussion Item
Due to the restrictions on public gatherings put in place by the Governor, physical attendance at this meeting will be limited to only board members and USD 377 personnel. Any individual wishing to view this meeting can do so virtually by clicking on this link:
1.0 MEETING OPENING
1.01 Call the meeting to order
1.02 Approval of the agenda
ACTION NEEDED: MOTION TO APPROVE THE AGENDA
2.0 HEARING OF THE AUDIENCE (A)
Suspended by action at the April 8, 2020 regular meeting.
4.0 CONSENT AGENDA ITEMS (A)
4.01 Approval of Minutes from April 8, 2020
4.02 Approval of Financials
4.0202 Treasurer's Report
4.03 Acceptance of Gifts & Grants
4.04 Acceptance of Correspondences/Reports
4.0401 Keystone Superintendent’s Meeting Minutes from April 7, 2020
4.0402 Keystone Superintendent’s Meeting Minutes from May 12, 2020
4.0403 Keystone Special BOD Minutes from April 8, 2020
4.0404 Keystone Special BOD Minutes from April 14, 2020 (unofficial)
4.0405 Keystone Special BOD Minutes from April 15, 2020 (unofficial)
4.0406 Keystone Regular BOD Minutes from April 15, 2020 (unofficial)
4.0407 Keystone Non-Special Education Interlocal Agreement
4.0408 Notice of Needs Assurance Year 1 Level of Determination
4.0409 Acceptance of the third quarter PAT Report
4.0410 Keystone May Newsletter
4.05 Acceptance of non-renewal from Merkel Insurance for Prop. & Casualty Ins.
4.06 Accept FSMC renewal Addendum from Opaa! for 2020-2021
4.07 Acceptance of Quarterly QZAB Statement
4.08 Accept the E-Rate Funding Commitment Letter
4.09 Acceptance of the Personnel Report
4.10 Acceptance of the Summer Personnel Report
4.11 Acceptance of Approved Field Trips
4.13 Approval of 2020-2021 Handbooks
4.1301 Parent-Student Handbook
4.1302 Transportation Handbook
4.15 Acceptance of the Application for participation in Kansas MTSS
4.16 Accept proposal for track overlay from United Sports Systems
4.18 Approve joining the USA-Kansas Professional Learning Network
4.19 Accept the Gas Supply agreement with Constellation
4.20 Approve the agreement for the SLANT System for reading interventions
4.21 Accept the ESSER Federal Grant Award Notification
4,22 Accept ACCS Ed Foundation minutes for 02/24/2020
4.24 Approve 2.5 units of PAT Services from Keystone for the 2020-2021 School year.
RECOMMENDATION: To approve the consent agenda as presented.
5.0 LEADERSHIP REPORTS
5.01 Mrs. Gracey, Board Clerk
5.02 Principals’ Reports
5.03 Superintendent’s Report
5.04 Keystone Report
6.0 OLD BUSINESS
7.0 NEW BUSINESS
7.01 Audit Services Bid (A)
Purpose: The district financial audit was recently sent out for bid. These bids have been opened and the one needs to be accepted.
Supporting Document: Summary of Bids Received
Recommendation: To accept the bid for Audit Services from Varney & Associates for 3yrs at $6,440 per year.
7.02 Summer Food Service Program (A)
Purpose: To determine the length of time that the Summer Food Service Program will be continued.
Background: Due to the closure, we were able to work out details for a program that has been approved to continue past the regular school year. What is unforseen is how the number of meals served will change as we progress into the summer. Currently, we are serving around 975 kids a week. If these numbers hold then we should be able to financially maintain the program and it will greatly benefit numerous families.
Recommendation: To extend the summer food service program to July 1, 2020.
7.03 USD 377 Reopening Plan
Purpose: To determine a plan for starting normal summer activities
Background: As the State and County loosen restrictions, summer activities can begin with some restrictions. Guidelines have been developed for how and when activities can begin. These are dependent upon how both the County and State progress through their reopening plans.
Supporting Document: USD 377 Reopening Plan
Recommendation: To approve the reopening plan as presented.
8.0 EXECUTIVE SESSION
8.01 EXECUTIVE SESSION – PERSONNEL (A)
Recommendation: Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.
9.0 Action Following Executive Session