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January 8, 2020 - Regular Session

Unified School District #377 Board of Education

306 Main Street, Effingham, KS 66023

(913) 833-4040 / FAX (913) 833-4210 /

BEST Students, BEST Staff, BEST Schools!!!

Wednesday January 8, 2020

Regular Session – 6:30 P.M.

(A) – Action Item(s)    (D) – Discussion Item


1.01    Call the meeting to order

1.02    Approval of the agenda

Action Needed:  To Approve the Agenda as presented or amended


Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.



  • Audit Presentation


4.01     Approval of Minutes from December 11, 2019

4.02     Approval of Financials

4.0201 Activity Reports, Bills & Claims 

4.0202 Treasurer's Report

4.03     Acceptance of Keystone Correspondences

4.0301   Keystone BOD Minutes from 12/18/2019 (unofficial)

4.0302   Keystone Superintendents mtg minutes 12/10/2019

4.04   Acceptance of Personnel Report

4.05   Acceptance of Approved Field Trips

Acceptance of request for reimbursement of Ball Field Maintence Expenses

RECOMMENDED ACTION:  To Approve the Consent Agenda as Presented. 


5.01      Superintendent’s Report

5.02     Keystone Report

6.0        Old Business

6.01    KASB Policy Updates (A)

Purpose:  KASB periodically recommends updates or additions to our policy handbook.  

Background:  As part of our membership to KASB, twice a year they provide recommendations for updates to existing policies or new policies based off of legislation or recent case law.  This is the second reading for these policies and action should be taken.

Supporting Documents: December 2019 Policy Updates

Recommendation:  Move to adopt the policy edits as presented.

7.0 New Business

7.01   Acceptance of Independent Audit Reports. 

Background:   Kansas State Statute calls for school districts to conduct an annual independent audit in accordance with applicable standards.  The results of USD #377's audit were presented at the opening of this meeting.

Supporting Documents:

Recommendation:   Move to accept the Independent Audit as Presented.

7.02   Uniform Agreement

Background:  We have been approached by Jock’s Nitch to enter into and agreement for the purchase of Adidas uniforms and other apparel.  

Supporting Documents:  

Recommendation:   To enter into the agreement with Jock’s Nitch and Adidas. 

8.0 Executive Session

8.01    Executive Session – Personnel (A)

Recommendation (30 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.

9.0 Action following Executive Session

9.01 Other

9.02   Adjourn