Unified School District #377 Board of Education
USD #377 Administrative Building
306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210
JULY REGULAR SESSION - ORGANIZATIONAL MEETING
Wednesday, July 10, 2019, 6:30 P.M.
(A) – Action Item (D) – Discussion Item
1.00 MEETING OPENING
1.01 CALL TO ORDER – Mrs Keith, 2018-2019 President of the Board (A)
1.02 APPROVAL OF THE AGENDA (A)
RECOMMENDATION: To approve the agenda as presented
2.0 HEARING OF AUDIENCE
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
3.00 ELECTIONS AND APPOINTMENTS
Organize board and elect president, vice-president, designate clerk, deputy clerk, treasurer, and school attorney. (K.S.A. 72-1131 et seq.; 72-1135; 72-1136; 10-1117; 79-2934; 10-116; 10-801 et seq.; 12-105a; 12-1056)
3.01 ELECTION OF BOARD OFFICERS (A)
Purpose: The Board will elect the 2019-2020 Officers as outlined by Kansas Statute 72-1133. Nancy Keith served as President and Barb Chapman as Vice-President for 2018-2019 and those terms concluded on June 30, 2019.
Notes – State Statute was changed requiring that Boards elect officers at the first meeting after the second Monday in January each year, or a meeting at a later date during the calendar year. The board needs to elect a President to serve until the January meeting so that our elections become aligned with the statute.
Supporting Document: Resolution to Extend the Term of Board Officers
Recommendation: To approve the resolution to extend the terms of Board Officers until the first meeting of the Board on or after the second Monday in January of 2020.
3.02 APPOINT 2019-2020 CLERK, DEPUTY CLERK, AND TREASURER (A)
Purpose: The Board will appoint the Clerk, Deputy Clerk and Treasurer as outlined by Kansas Statute 72-1135 and Kansas Statute 72-1136.
RECOMMENDATION: To appoint for the 2019-2020 school year:
3.04 APPOINT 2019-2020 SCHOOL ATTORNEY (A)
Purpose: To appoint the 2019-2020 School Attorney. The proposed contract from Mr. Larry Mears was accepted by the board at the June Regular meeting .
RECOMMENDATION: To appoint Mr. Larry Mears as school attorney for the 2019-2020 School Year.
4.0 CONSENT AGENDA (A)
4.01 Approval of BOE Meeting Minutes 06/13/2019
4.02 Approval of Treasurer’s Report, Activity Reports, Bills & Claims, Petty Cash Reports
4.03 Acceptance of Gifts and Grants
4.04 Approval of 2019-2020 Annual Resolutions
4.05 Accept appointments and designations for 2019-2020
4.06 Accept Non-Resident Student admission
4.07 Accept BOE member appointments for 2019-2020
4.08 Review and Accept Organizational Documents
4.0801 Accept the 2019-2020 Organizational Chart
4.0802 Accept the Annual FERPA Notice to Parents
4.0804 Bank Signature Card Authorizations
4.0805 District Tax Exempt Certificate (valid through 10/01/2020)
4.09 Accept Correspondences and Reports
4.0901 Keystone Sup. Mtg minutes 06/11/2019
4.0902 Keystone BOD Minutes 06/19/19 (Unofficial)
4.0904 Keystone Sup. Mtg Agenda 07/09/2019
4.0905 Employee/Employer Insurance Rate Projections
4.0906 Atchison County Assessed Valuation
4.10 Approve the Personnel Report
4.11 Approve Contract renewal for Website with Gabbert Communications
4.12 Accept Child Nutrition Procurement Plan
4.13 Accept Child Nutrition Program Agreement
4.14 Accept Insurance Claim for Loss of Food
RECOMMENDATION: TO APPROVE the CONSENT AGENDA AS PRESENTED OR AMENDED
5.0 LEADERSHIP REPORTS
5.01 Board Clerk
5.02 Superintendent’s Report
5.03 Keystone Update
6.0 OLD BUSINESS
6.01 SUMMER PROJECT UPDATE (D)
Purpose: To review progress on the summer projects
Comments: All projects are on schedule.
6.02 Auditorium Repairs (A)
Purpose: To accept bid for repairs to the JSH Auditorium
Recommendation: To accept the bid from ServiceMasters for option 2 on repairs to the JSH Auditorium as presented.
7.0 NEW BUSINESS
7.01 KASB Policy Updates- Second Read (A)
Purpose: To discuss the suggested policy updates from KASB.
Comments: This is a Second read/discussion on the suggested policy updates.
Recommendation: To adopt the policy changes as presented in the summary of updates.
7.02 BUDGET 2019-2020 Update ( A)
Background: KSDE released the budget tool on July 8. We will need to publish the budget in the paper announcing the Budget Hearing.
Recommendation: To hold the 2019-2020 Budget hearing at 6:15pm on Tuesday, August 13.
7.03 Vehicle Purchase (A)
Purpose: We are in need of replacing one bus and adding an additional 10 passenger van.
Recommendation: To accept the bid from Midwest Transit for the purchase of a bus and the bid from Rusty Eck Ford for the purchase of a 10 passenger Transit Van.
7.04 Student Chromebook Purchase (A)
Purpose: We need to continue our rotation of replacing older chromebooks. These are purchased with Federal Grant Funds.
Supporting Documents: Chromebook Bid
Recommendation: To approve the bid for 70 Chromebooks as presented.
7.05 USD #377 Graduation Requirements (A)
Purpose: To approve the requirements to be a graduate of USD #377
Background: Currently, a minimum 2.0 Cumulative GPA is required to become a graduate. It is proposed to remove this requirement.
Supporting Documents: Graduation Requirements
Recommendation: To approve the USD #377 Graduation Requirements as presented.
7.06 BOE Luncheon on 8/11 (D)
Purpose: Plan the BOE Luncheon on 8/12
Comments: In the past the BOE provided lunch for all employees on the first contract day of the year. If this is a tradition that the BOE wants to continue, it will be held on 8/12.
What would the BOE like to serve and will anyone be able to attend?
8.0 EXECUTIVE SESSIONS
8.01 PERSONNEL (A)
Recommendation (30 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______. Dr Gaddis will be present as needed.
9.0 Action Following Executive Session