End of Year Resources and Notifications

Quick Links to Sections on this Page

Disposal of Property Policy | Continuing Contract LawEarly Retirement Notice | Lateral Movement on Teacher Salary Schedule for 2017-2018 | EOY Inventory SheetsEOY Reminders | EOY Checkout | Building Keys | Supply Orders for 2017-2018 | School Specialty Instructions | Supplemental Coaching applications for 2017-2018

End of Year Inventory Sheets 


Staff members are not allowed to exchange, trade or bequeath any school property with/to another teacher, building or department. Equipment assigned to a building, area or room must stay put and be listed on the Google Document inventory sheet that is required for checkout. There have been times when a departing teacher gave his/her chair or desk to another teacher, which creates an inventory dilemma.  

Disposal of property requires board approval - The board may dispose of school property in any manner it deems to be in the best interests of the district. Disposing of property requires a majority vote (KSA 72-8212(d)).

SURPLUS EQUIPMENT -  a list of items deemed as “SURPLUS” should be turned into your superviser at checkout time.

Disposal of property requires board approval

If you have surplus equipment that you would like to dispose of or removed from your area, complete the Property Disposal Request Form and we will make arrangements through your building principal to take care of your request. Click here to go to property disposal/surplus form.

The board may dispose of school property in any manner it deems to be in the best interests of the district. Disposing of property requires a majority vote (KSA 72-8212(d)).

Teacher continuing contract law (K.S.A. 72-5437) 


  • May 19, 2017, (3rd Friday in May) is last day boards can give written notice of termination or nonrenewal of employee contracts

  • June 2, 2017, is the last date this year a teacher can give written notice to the board to discontinue their contract.

  • Board must vote in public to non-renew or terminate a contract. If the contract is to be continued, no action is necessary.

Summer Maintenance Requests (2017) – Deadline May 1st

This form is used to make summer work project requests. DEADLINE IS MAY 1st!  Summer maintenance work projects submitted should be for work requested by the maintenance departments.  Examples:  Room painted, promethean board projector does not project as bright as it should, etc. Click here to go to the 2017 Summer Projects Request Form.

End of the Year Checkout 

Returning staff

Every staff member must checkout at the end of the school year through their building principal. All keys must be turned in to either the building principal or supervisor.

Non-returning staff

Non-returning staff are required to go through a more extensive checkout procedure, depending on each person’s job assignment. Failure to appropriately checkout may result in the district holding your final paycheck.

EOY Teacher Checkout Form – must be completed and signed off on by your building principal before leaving for the summer.

 EOY Building Keys Check-in

All returning staff must turn in keys to their principal or supervisor at the end of the school year. If you wish to keep any keys over the summer, they must be listed on your EOY checkout sheet.

EOY Reminders and Planning for 2017-2018

Planning for each school year is a critical and valuable exercise needed to ensure that next school year gets off to a GREAT start.  Lack of proper planning can cripple a school’s ability to function effectively at the start of a school year. It tends to create a “crisis” mentality. For that reason, we encourage all staff members to take time this spring and adequately prepare for the start of the upcoming school year. Good planning and preparation will go a long ways towards making certain that the "first two weeks of school" are our finest 80 hours!

Equipment Request Form (2017) – Deadline May 1st

Submit your equipment requests here. The purpose of this form is to develop a master list of all equipment requests in spreadsheet format. This form does NOT replace the requisition process.  Staff members are still required to submit a requisition form by April 29th to your supervisor or building principal. Click here to go to the Equipment Request Form 2017.

Supply Orders 2017-2018

Over the next few weeks, you will be making important decisions relative to the purchasing of textbooks, supplies and equipment. Please make those decisions based on the school district's vision, mission, and curriculum goals.

We will not use the KAW Valley (KV) purchasing cooperative this year. It is recommended that teachers us School Specialty, Amazon, or another vendor of your choosing. Please provide three (3) quotes if you are not using School Specialty or Amazon.

All instructional supply spreadsheets are due by Monday, May 1st.

How to Submit Your Orders. Staff members must use a Google Sheet to submit supply requests.  It is recommended that staff create their own Google Sheet form for simplicity purposes. Click here to go to a sample Google supply/equipment sample sheet. Once you open the sheet go to “File” dropdown “Make a copy” and name it using your last name – first initial...example:  wiseman-s-2017


  1. Budget requests must be based on actual needs to support the educational program in existence or as planned for the next school year.

  2. Since funds are always limited, priorities must be established within departments, subject areas, school buildings and on a district-wide basis.

  3. Requests should be based on current inventories and projected use for the upcoming school year. This may require that you contact your building principal or counselor to find out enrollment estimates for your next year’s classes.

  4. A request that is unusual or particularly costly in nature must include written justification.

Make sure each Google worksheet form contains all information necessary to place the order:

  1. Full name, address, phone number and fax number of recommended supplier;

  2. Quantity, Item Description, Color, Catalog Number and Page Number, etc.;

  3. A brief description of need or purpose;

  4. Price of item (actual price, if available, or your best estimate);

  5. Line item code #;

  6. Estimated shipping costs must be included in the Grand Total.  If you do not know your shipping costs, add 10%.

  7. Do not include sales tax; the school district is tax exempt.

School Specialty Instructions

We can save a lot of money by going online to School Specialty. Please follow the instructions below for new requisitions. Instructions for School Specialty

  • Go to https://schoolspecialty.com

  • Choose a store to shop in

  • Click LOGIN/REGISTER and enter the following under Returning Customers, click SIGN IN

  • Enter your username: enzbrennerk

  • Enter Password: co377dist

  • Order by item

  • Save Cart

  • It will give you a cart number. Write this number on your requisition.

We do not have a preferred vendors list, so you will need to make sure that the company you choose will accept purchase orders. Also, Mrs. Enzbrenner will need a full address - not just the company name on the requisition.

Don’t forget - School Specialty also sells equipment!

Apply Now for 2017-2018 Supplemental Coaching and Organizational Sponsor Positions!

​Being a coach or sponsor is very important. Equally important is a willingness to serve in a position of leadership that is so vital to the success of our school system. On behalf of the Board of Education and Administration, I want to thank you for filling this important role during this school year.

As you may or may not know, supplemental contracts do not fall under the continuing contract law and therefore are viable only for the duration of the existing contract.  You are strongly encouraged to apply for positions you currently hold for the coming school year as well as any other supplemental positions that may be of interest.

In order for the administration to determine interest in supplemental positions and in turn recommend staff to fill them, it is essential that we know whether or not you wish to be considered for the 2017-2018 school year.

Supplemental Applications due Monday, May 2nd in order to be approved at the May BOE meeting

Click here to go to the 2017-2018 Supplemental Application Form

Early Retirement Notice for Teachers - Deadline April 1st

Certified Staff Under the Negotiated Agreement - Early Retirement Notice, April 1st

  • Teachers planning to retire with at least 20 years or more of teaching experience in USD 377 who wish to receive the early retirement incentive, need to notify the Superintendent or Clerk by April 1st.


  • Health Insurance for early retirees (certified only) with 20 years in the district. Retiring teachers shall receive $2,001 dollars credit annually not to exceed 5 years towards the district’s group health insurance plan provided to all current employees. This credit will be the maximum amount paid for health insurance and this amount will not increase if the costs of insurance increases. The retiring teacher must have been participating in the district’s group health insurance plan for the two consecutive school years prior to the date of retirement. Early retirement benefits will terminate at the death of the retired teacher, or after five years in this early retirement program, or upon reaching eligibility for Medicare.

Movement Across Salary Schedule - Deadline to notify Central Office is April 1st

Certified Staff Under the Negotiated Agreement - Move across salary schedule, April 1st

  • Teachers who plan to move laterally on the salary schedule need to notify the Central Office by April 1st.

Certified Staff Under the Negotiated Agreement - Lump Sum Summer Payment, April 1st

  • Teachers wanting to take a lump sum salary payment for the summer need to notify the Superintendent or Clerk by April 1st.
  • REMINDER: If you received lump sum last year, you will continue to receive lump sum unless you notify us in writing to discontinue.