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June 13, 2019 - Regular Session

 

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

Thursday, June 13, 2019, 6:30 PM



REGULAR SESSION

(A) – Action Item(s)    (D) – Discussion Item



1.0   MEETING OPENING



1..01    Call Meeting to Order– Mrs. Keith, BOE President

1.02    Approval of the agenda:

Recommendation:  To approve the agenda as presented (or amended)



2.0 HEARING OF AUDIENCE



Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.

When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.



3.0   PRESENTATIONS



State FFA Chorus-  Meagan Pitts & Emilee Falk

Nation Business Professionals Association Contest:

Kaelyn Kimmi --

  • 2nd - Intermediate Word Processing
  • 3rd - Advanced Office Systems & Procedures
  • 6th - Administrative Support Team

NEK All Around Champion -- JH Activities

NEK League Baseball -  Bailey Wilson - Honorable Mention

NEK League Softball -  MaKaea Forbes - Honorable Mention

NEK League Track Champions:

JH -8th Grade

  • Haeden Forbes - 100m, 200m & 400m
  • Coltin Myers - Discuss Throw & Shot Put
  • 4X100m Relay - Bricen Lee, Coltin Myers, Matthew Worley, Haeden Forbes

JH - 7th Grade

  • Renay Myers -  100m, 200m & 400m
  • 4X100m Relay - Danielle Chew, Isabelle Kimmi, Maelyn Smith, Renay Myers

High School

  • Trystin Myers - 110m Hurdles

State Qualifiers Track -

Trystin Myers -

  • State Champion - 110m Hurdles,
  • 2nd Place - 300m Hurdles
  • Qualifier - Triple Jump

Tucker Smith

  • 6th Place - 400m

Victoria Caplinger

  • 10th Place - 1600m

Jonathan Joice

  • 9th Place - High Jump

ES AR Awards



4.0   CONSENT AGENDA



4.01 Approve Board minutes from May 08, 2019 and May 17, 2019

4.02 Financial Packet and Treasurer’s Report

4.03 Approve Gifts and Grants

4.0301  Monsanto Grant Letter of Agreement

4.04 Accept Correspondences and Reports

4.0401 Keystone Sups Meeting Minutes from 05/7/2019

4.0402 Keystone BOD Minutes from 05/15/2019

4.0403 Keystone BOD Agenda for 06/11/2019

4.05 Approve 2019-20 Non-Resident Students

4.06 Approve Resolution for Destruction of Records for the Central Office, JSH & ES

4.07 Accept the FY 2019 Audit Engagement Letter

4.08 Approval of SERC Contract (renewal)

4.09 Approve the Greenbush Energy Participation Agreement & Hedging Authorization

4.10 Approve the Meal Prices for the 2019-20 School year

4.11 Approve the Textbook, Technology and Activity Fees for the 2019-20 School year.

4.12 Approve the Handbooks as presented:

4.1201 JSH Faculty Handbook

4.1202  ES Faculty Handbook

4.1203   Personnel Handbook

4.1204   Parent/Student Handbook

4.1205   Activity Handbook

4.1206   Curriculum Handbook

4.1207   Safety Handbook

4.1208   Transportation Handbook

4.1209    EOP 2019-20

4.13 Accept the personnel report

4.14 Approve the Supplemental Contract Assignments for 2019-2020

4.15 Approve Greenbush School Improvement Services and PDP Toolbox Contracts

4.16 Approve the USA/KS PLN Renewal

4.17 Accept the 2018-19 School Nurse Report

4.18 Approve the 2019-20 Legal Services Agreement with Mears Hausman, P.A.

4.19 Accept the approved  2019-2020 Field trips

4.20 Accept the 2018- 2019 Audited Legal Max Letter

4.21 Accept the IDEA State Performance Plan Report Level of Determination (LOD)

ACTION NEEDED: MOVE TO APPROVE THE CONSENT AGENDA AS PRESENTED



5.0     LEADERSHIP REPORTS



5.01     Mrs. Gracey, Board Clerk

5.02     Principals’ Reports

5.03    Superintendent’s Report

5.04    Keystone Report, Ms. Chapman

5.05    Transportation Report, Mr. Myer



6.0 Old Business



NONE



7.0 NEW BUSINESS



7.01   JSH Bell Schedule (A)

StrPlan: Educational Opportunities

Purpose:   The JSH is proposing changing their traditional bell schedule to provide additional support and opportunities for students.

Supporting Documents:  Bell Schedule

Recommendation: To approve the bell schedule as presented.


7.02   Ratification of the Teacher’s Contract and Negotiated Agreement (A)

StPlan: Stable, Efficient and Safe Learning Environment: Hire, Retain and Invest in Highly Effective Staff

Purpose: To discuss and approve the 2019-2021 Negotiated Agreement.

Supporting Document:  

Recommendation:  To approve the 2019-2021 Atchison County Teachers’ Association


7.03   Adopt Amended Calendar for the 2019-2020 School Year (A)

StPlan: Stable, Efficient and Safe Learning Environment:

Purpose:   To amend the calendar based off of changes in the Negotiated Agreement.

Background:  The Monday after Easter is being removed as a mandatory Teacher Holiday.  This day will be changed to a Staff Development day and one Staff Development day will be removed from the end of the school year.

Supporting Documents:  2019-2020 Amended Calendar

Recommendation:  To adopt the 2019-2020 Calendar as amended.  


7.04   Purchase Classroom TV’s (A)

StrPlan: Educational Opportunities

Purpose:  We are transitioning to TV’s in the JSH Classrooms instead of interactive whiteboards and projectors. TV’s tend to last longer than the projectors and are a similar price.

Supporting Documents:   TV Proposal

Recommendation:  To approve the proposal  as presented.


7.05  Purchase Chromebooks for student use. (D)

StrPlan: Educational Opportunities

Purpose:  Continue the replacement of Chromebooks  

Background:  All students grades 1 - 12 are assigned a chromebook for daily use.  These chromebooks experience significant wear and also become out of date.  We need to replace some each year to keep them all functioning.

Recommendation:  Discussion only


7.06  Education Foundation Use of RevTrak (A)

StrPlan: Unite Communities

Purpose:  The Education Foundation would like to have a page within our RevTrak system.  

Background:  RevTrak is what we use to process credit/debit card payments online.  Within the system, we can have different “stores” with their own bank accounts.  The Education Foundation would like to have a “store” for people who want to donate using an online payment.

Recommendation:   To allow the Education Foundation to have a spot in our webstore to accept online donations.


7.07  Seal Asphalt around ballfields (A)

Purpose:  To accept proposal to fill cracks and seal the asphalt around the ballfields.

Background:  It is important that asphalt is maintained, part of that is filling cracks that appear and keeping it sealed.  The sealer also provides traction for those walking on the paths.

Supporting Documents:

Recommendation:  No action at this time. 


7.08   Policy Updates (First Reading)

Purpose:  To review and update policies as needed. 

Background:  KASB reviews and recommends policy updates twice a year.  Policy changes are reviewed by the board and those that apply are adopted. 

Supporting Documents:     Policy Updates

Summary of Updates

Recommendation:  First reading only, no action at this time. 


7.09 Set Time & Date For July Organizational Meeting (A)

StPlan: Stable, Efficient and Safe Learning Environment

Purpose:  To set time and date for the July FY 2020 Organizational meeting.

Recommendation:  To set the time and date for the July FY 2020 Organizational meeting for 6:30 pm on July 10, 2019


7.10 FY19  Budget Closeout and Transfers (A)

StPlan: Stable, Efficient and Safe Learning Environment:

Purpose:  To give the superintendent and board clerk authority to closeout the budget for the fiscal year.

Recommendation:  TO AUTHORIZE THE SUPERINTENDENT AND BOARD CLERK TO ENCUMBER OUTSTANDING PURCHASE ORDERS AND MAKE NECESSARY TRANSFERS TO CLOSEOUT THE BUDGET FOR FISCAL YEAR 2019 AND, IF FINAL GENERAL AND SUPPLEMENTAL GENERAL STATE AID IS NOT RECEIVED UNTIL JULY, TO RECORD IT AS A JUNE 2019 PAYMENT.



8.0        EXECUTIVE SESSION



8.01 EXECUTIVE SESSION – PERSONNEL (A)

Recommendation (35 minutes):   Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.  Dr Andrew Gaddis, Mrs. Deanna Scherer, Mr. Wallisch and Mrs. Mandi McMillan will be joining as needed.



9.0 ACTION FOLLOWING EXECUTIVE SESSION



9.01   Other


9.02   Adjourn