Unified School District #377 Board of Education
USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
Thursday, June 13, 2019, 6:30 PM
REGULAR SESSION
(A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1..01 Call Meeting to Order– Mrs. Keith, BOE President
1.02 Approval of the agenda:
Recommendation: To approve the agenda as presented (or amended)
2.0 HEARING OF AUDIENCE
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.
Other Notes
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
3.0 PRESENTATIONS
State FFA Chorus- Meagan Pitts & Emilee Falk
Nation Business Professionals Association Contest:
Kaelyn Kimmi --
NEK All Around Champion -- JH Activities
NEK League Baseball - Bailey Wilson - Honorable Mention
NEK League Softball - MaKaea Forbes - Honorable Mention
NEK League Track Champions:
JH -8th Grade
JH - 7th Grade
High School
State Qualifiers Track -
Trystin Myers -
Tucker Smith
Victoria Caplinger
Jonathan Joice
4.0 CONSENT AGENDA
4.01 Approve Board minutes from May 08, 2019 and May 17, 2019
4.02 Financial Packet and Treasurer’s Report
4.03 Approve Gifts and Grants
4.0301 Monsanto Grant Letter of Agreement
4.04 Accept Correspondences and Reports
4.0401 Keystone Sups Meeting Minutes from 05/7/2019
4.0402 Keystone BOD Minutes from 05/15/2019
4.0403 Keystone BOD Agenda for 06/11/2019
4.05 Approve 2019-20 Non-Resident Students
4.06 Approve Resolution for Destruction of Records for the Central Office, JSH & ES
4.07 Accept the FY 2019 Audit Engagement Letter
4.08 Approval of SERC Contract (renewal)
4.09 Approve the Greenbush Energy Participation Agreement & Hedging Authorization
4.10 Approve the Meal Prices for the 2019-20 School year
4.11 Approve the Textbook, Technology and Activity Fees for the 2019-20 School year.
4.12 Approve the Handbooks as presented:
4.1201 JSH Faculty Handbook
4.1202 ES Faculty Handbook
4.1203 Personnel Handbook
4.1204 Parent/Student Handbook
4.1205 Activity Handbook
4.1206 Curriculum Handbook
4.1207 Safety Handbook
4.1208 Transportation Handbook
4.1209 EOP 2019-20
4.13 Accept the personnel report
4.14 Approve the Supplemental Contract Assignments for 2019-2020
4.15 Approve Greenbush School Improvement Services and PDP Toolbox Contracts
4.16 Approve the USA/KS PLN Renewal
4.17 Accept the 2018-19 School Nurse Report
4.18 Approve the 2019-20 Legal Services Agreement with Mears Hausman, P.A.
4.19 Accept the approved 2019-2020 Field trips
4.20 Accept the 2018- 2019 Audited Legal Max Letter
4.21 Accept the IDEA State Performance Plan Report Level of Determination (LOD)
ACTION NEEDED: MOVE TO APPROVE THE CONSENT AGENDA AS PRESENTED
5.0 LEADERSHIP REPORTS
5.01 Mrs. Gracey, Board Clerk
5.02 Principals’ Reports
5.03 Superintendent’s Report
5.04 Keystone Report, Ms. Chapman
5.05 Transportation Report, Mr. Myer
6.0 Old Business
NONE
7.0 NEW BUSINESS
7.01 JSH Bell Schedule (A)
StrPlan: Educational Opportunities
Purpose: The JSH is proposing changing their traditional bell schedule to provide additional support and opportunities for students.
Supporting Documents: Bell Schedule
Recommendation: To approve the bell schedule as presented.
7.02 Ratification of the Teacher’s Contract and Negotiated Agreement (A)
StPlan: Stable, Efficient and Safe Learning Environment: Hire, Retain and Invest in Highly Effective Staff
Purpose: To discuss and approve the 2019-2021 Negotiated Agreement.
Supporting Document:
Recommendation: To approve the 2019-2021 Atchison County Teachers’ Association
7.03 Adopt Amended Calendar for the 2019-2020 School Year (A)
StPlan: Stable, Efficient and Safe Learning Environment:
Purpose: To amend the calendar based off of changes in the Negotiated Agreement.
Background: The Monday after Easter is being removed as a mandatory Teacher Holiday. This day will be changed to a Staff Development day and one Staff Development day will be removed from the end of the school year.
Supporting Documents: 2019-2020 Amended Calendar
Recommendation: To adopt the 2019-2020 Calendar as amended.
7.04 Purchase Classroom TV’s (A)
StrPlan: Educational Opportunities
Purpose: We are transitioning to TV’s in the JSH Classrooms instead of interactive whiteboards and projectors. TV’s tend to last longer than the projectors and are a similar price.
Supporting Documents: TV Proposal
Recommendation: To approve the proposal as presented.
7.05 Purchase Chromebooks for student use. (D)
StrPlan: Educational Opportunities
Purpose: Continue the replacement of Chromebooks
Background: All students grades 1 - 12 are assigned a chromebook for daily use. These chromebooks experience significant wear and also become out of date. We need to replace some each year to keep them all functioning.
Recommendation: Discussion only
7.06 Education Foundation Use of RevTrak (A)
StrPlan: Unite Communities
Purpose: The Education Foundation would like to have a page within our RevTrak system.
Background: RevTrak is what we use to process credit/debit card payments online. Within the system, we can have different “stores” with their own bank accounts. The Education Foundation would like to have a “store” for people who want to donate using an online payment.
Recommendation: To allow the Education Foundation to have a spot in our webstore to accept online donations.
7.07 Seal Asphalt around ballfields (A)
Purpose: To accept proposal to fill cracks and seal the asphalt around the ballfields.
Background: It is important that asphalt is maintained, part of that is filling cracks that appear and keeping it sealed. The sealer also provides traction for those walking on the paths.
Supporting Documents:
Recommendation: No action at this time.
7.08 Policy Updates (First Reading)
Purpose: To review and update policies as needed.
Background: KASB reviews and recommends policy updates twice a year. Policy changes are reviewed by the board and those that apply are adopted.
Supporting Documents: Policy Updates
Recommendation: First reading only, no action at this time.
7.09 Set Time & Date For July Organizational Meeting (A)
StPlan: Stable, Efficient and Safe Learning Environment
Purpose: To set time and date for the July FY 2020 Organizational meeting.
Recommendation: To set the time and date for the July FY 2020 Organizational meeting for 6:30 pm on July 10, 2019
7.10 FY19 Budget Closeout and Transfers (A)
StPlan: Stable, Efficient and Safe Learning Environment:
Purpose: To give the superintendent and board clerk authority to closeout the budget for the fiscal year.
Recommendation: TO AUTHORIZE THE SUPERINTENDENT AND BOARD CLERK TO ENCUMBER OUTSTANDING PURCHASE ORDERS AND MAKE NECESSARY TRANSFERS TO CLOSEOUT THE BUDGET FOR FISCAL YEAR 2019 AND, IF FINAL GENERAL AND SUPPLEMENTAL GENERAL STATE AID IS NOT RECEIVED UNTIL JULY, TO RECORD IT AS A JUNE 2019 PAYMENT.
8.0 EXECUTIVE SESSION
8.01 EXECUTIVE SESSION – PERSONNEL (A)
Recommendation (35 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______. Dr Andrew Gaddis, Mrs. Deanna Scherer, Mr. Wallisch and Mrs. Mandi McMillan will be joining as needed.
9.0 ACTION FOLLOWING EXECUTIVE SESSION
9.01 Other
9.02 Adjourn