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April 10, 2019 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 /

Wednesday, April 10, 2019


(A) – Action Item(s)    (D) – Discussion Item


1.01    Call the meeting to order

1.02    Approval of the agenda

Recommendation:  To approve the agenda as presented


Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.


Presentations:       Rep. Dr. John Eplee -- Legislative Update


Nathan Palmer - 1st Place Division 3: Microbiology at State Science & Engineering Fair


State Qualifiers

  • Victoria Caplinger (Championship)
  • Kylia Henning (Championship)
  • Noah Gregory (Festival)
  • Seth Nehl (Festival)

Job Olympics Participants:  

  • Aaron Ricketts
  • James McDermed

State Music Qualifiers


  • Joseph Liechti
  • Lane Scoggins
  • Noah Gregory
  • Trystin Myers
  • Tucker Smith
  • Seth Nehl
  • Austin Acheson
  • Ashton Jolly
  • Allyson Peterson


  • Noah Gregory
  • Allyson Peterson



4.01      Approval of Minutes from March 13, 2019

4.02      Approval of Financials

4.0201 Activity Reports, Bills & Claims

4.0202 Treasurer's Report

4.03      Acceptance of Gifts & Grants

4.04      Acceptance of Keystone Correspondences

4.0401 Keystone BOD Minutes from 03/20/2019 (Unofficial)

4.0402  Keystone Superintendent Council Agenda 04/09/2019

4.05    Acceptance of the Greenbush Virtual Partnership MOU

4.06     KSDE FY 19 Weighted Enrollment Summary – Audited

4.07   FSMC Advisory Committee Review

4.08   Acceptance of the District Site Council Agenda from 04/03/2019

4.09  Acceptance of Approved Fundraisers

4.10   Acceptance of Approved Field Trips

Recommendation:  To approve the consent agenda as presented


5.01      Mrs. Gracey, Board Clerk

5.02      Administrative Reports

5.03      Superintendent’s Report

5.04      Keystone Report, Ms. Chapman

5.05     Transportation Update


6.01    Facility Master Plan (A)

Strategic Plan: Stable, Efficient & Safe Learning Environment

Purpose:  Adopt the USD 377 Long Term Facilities plan

Supporting Document:  USD 377 Facility Master Plan

Recommendation:   To adopt the USD 377 Long Term Facility Plan


7.01  English Language Arts Textbook Adoption

Strategic Plan: Educational Opportunities: well rounded comprehensive curriculum.

Purpose:   This year we are scheduled to adopt English Language Arts Textbooks

Supporting Documents:

Recommendation: To accept the English Language Arts Textbook Proposal as presented.

7.02    FSMC Contract Renewal (A)

Strategic Plan: Stable, Efficient & Safe Learning Environment

Purpose:  To renew the contract with OPAA! for the 2019-20 school year.

Background:   We utilize a Food Service Management Company to provide our breakfast and lunches at our schools.  The request for proposal (RFP) is good for 4 years but must be renewed or terminated each year. Each year, if renewed, an addendum must be completed noting any change from the original bid.  

Supporting Documents: Renewal Addendum

Recommendation:   To approve the FSMC Renewal Addendum for 2019-20.

7.03    KASB Renewals (A)

Strategic Plan: Stable, Efficient & Safe Learning Environment

Purpose: To renew our membership to KASB and the Legal Assistance Fund.

Background: USD 377 is a member of the Kansas Association of School Boards and has participated in the Legal Assistance fund in the past.  This provides us with updated policies and advice on their governance. The legal assistance fund provides us unlimited access to their attorneys for one fee.  

Supporting Documents:

Recommendation:  To renew our memberships to KASB (Option 1) and the legal assistance fund.  



Recommendation (15 minutes):   Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.  Dr Andrew Gaddis will be joining as needed.


Recommendation (15 minutes):  Move to go into executive session to discuss negotiations pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume in the boardroom at_______.   Dr Gaddis will be joining.

9.0  Action Following Executive Session

9.01    Personnel Report

Recommendation:   To accept the personnel report as presented.

9.02     Adjourn