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March 13, 2019 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 /

Wednesday, March 13, 2019


Regular Session       (A) – Action Item(s) (D) – Discussion Item


1.01    Call the meeting to order

1.02    Approval of the agenda



Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.


Presentations: Science Club Paranormal Investigation


State Wrestling -

  • Girls - MaKaea Forbes - 1st, Tannah Forbes - 2nd
  • Boys - Mason Scholz -5th, Brodie Page- 6th, Tiler Hewitt - Qualifier


  • JH Boys -  3rd Place NEKL Tournament
  • Jaycee Ernzen -  2nd Team NEKL
  • Georgia Appel - Hon Mention NEKL
  • Tucker Smith - Hon. Mention NEKL
  • Varsity Girls  - Sub-State Runner-Up

Science Fair:

  • State Qualifiers :  Ryleigh Anderson, Nathan Palmer, Brylyn Jolly, Easton Schletzbaum, Malorie Bosch, Jenna Pitts, Addison Schletzbaum, Conner Simmers, & Hannah Simmers

FFA District Contest:

  • AG Mechanics - 3rd Place: Logan Kramer (3rd), Cale Swendson (7th), Marcus Hetherington, Ryan Dunn, James McDermed
  • Poultry:  Ashtyn Jolly – 2nd place


4.01     Approval of Minutes 2.13.19

4.02     Approval of Financials

4.0201   Activity Reports, Bills & Claims

4.0202   Treasurer's Report

4.03     Acceptance of Gifts & Grants

4.04     Acceptance of Keystone Correspondences

4.0401  Superintendents Minutes 2.12.19

4.0402   BOD Mtg Agenda 2.27.19

4.0403   BOD Minutes 2.27.19 (Unofficial)

4.0404   Superintendents Agenda 3.5.19

4.0405   Superintendents Minutes 3.5.19

4.05    Acceptance of the Personnel Report

4.06    Acceptance of approved field trips

4.07    Acceptance of approved fundraisers

4.08    Acceptance of Second Quarter PAT Report

4.09    Accept Workers Compensation Experience Rating effective 7/1/2019




5.01      Mrs. Gracey, Board Clerk

5.02      Principals’ Reports

5.03      Superintendent’s Report

5.04      Keystone Report

5.05      Transportation


6.01     Auditorium Repairs (A)

StPlan: Stable, Efficient and Safe Learning Environment: Utilize a long-term plan to address capital improvements.

Purpose:  To accept proposal for repairs on the Auditorium

Background:  At the February meeting, it was decided to bid out replacement of the sheetrock and carpet damaged by water earlier this year.  Three bids were received from local contractors. Michael Hundley Construction submitted the lowest bid at $7, 703.

Recommendation:  Accept the bid from Michael Hundley Construction for $7,703 for replacement of the sheetrock and carpet in the JSH Auditorium.

6.02    Copier Lease and Service Contract (A)

StPlan: Stable, Efficient and Safe Learning Environment.

Background:   Our current copier leases and service contracts expire at the end of June.  Proposals have been requested from several vendors to review and decide who we should work with moving forward.  Once we determine the vendor the contract will then be further

Supporting Documents:



7.01    Parents As Teachers(PAT) Contract Renewal (A)

StPlan: Educational Opportunities: Early Childhood opportunities

Purpose: To review and approve the Keystone PAT contract for 2019-2020.

Background: Last year we contracted 2 units which will serve up to 16 families.   I am recommending us contract for 2 units for next year.

Supporting documents:  

Recommendation: To contract with Keystone for 2 Units of PAT services.

7.02     2019-2020 Calendar Adoption

Purpose: To adopt the calendar for the 2019-2020 School year.  

Supporting Documents:  2019-2020 Calendar Proposal

Recommendation:   To adopt the 2019-2020 Calendar as presented



8.01    Executive Session  – Personnel (A) - If needed

Recommendation (20 minutes):   Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.  

8.02    Executive Session - Negotiations (A)

Recommendation (20 minutes):  Move to go into executive session to discuss negotiations pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume in the board room at_______.

8.03   Executive Session – Student Matters (A) 

Recommendation (10 Minutes): Move to go into executive session to discuss student matters pursuant to the exception relating to action adversely or favorably affecting a student under KOMA, and the open meeting will resume in the boardroom at _________.

8.04   Executive Session – 

Recommendation (10 Minutes):  Move to go into the exception for preliminary discussion
of the acquisition of real property under KOMA, and the open meeting will resume in the boardroom at _______

9.0 Action Following Executive Session

9.01    Other

9.02    Adjourn