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February 13, 2019 - Regular Session

Unified School District #377 Board of Education

ACCJSH Library, 908 Tiger Rd, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 /

Wednesday, February 13, 2019


Regular Session       (A) – Action Item(s) (D) – Discussion Item


1.01    Call the meeting to order- Nancy Keith, President

1.02    Approval of the agenda



Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.​

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.


Presentations:  Community proposal for a Capital Improvement Project


4.01       Approval of Minutes January 9, 2019

4.02     Approval of Financials

4.0201 Activity Reports, Bills & Claims

4.0202 Treasurer's Report

4.03      Acceptance of Gifts & Grants

4.04      Acceptance of Keystone Correspondences

4.0401 Keystone Superintendent’s Meeting Minutes from 01/8/2019

4.0402 Keystone BOD Minutes from 01/16/2019 (unofficial)

4.0403 Keystone Superintendent’s Meeting Agenda – 2/12/2019

4.05     Acceptance of the Personnel Report

4.06 Acceptance of approved field trips

4.07 Acceptance of approved Fundraisers

4.08 Acceptance of Correspondences

4.0801 Atchison County Community Schools Ed Foundation agenda - 1/28/19

4.0802 Atchison County Community Schools Ed Foundation minutes 1/28/19 (unofficial)

4.0803 Atchison County Community Schools Ed Foundation agenda - 2/1/19

4.0804  Atchison County Community Schools Ed Foundation Bylaws

4.09 Acceptance of KDA Inspection Reports ES and JSH

4.10 Acceptance of Form 1097 - Quarterly QZAB Statement

4.11  Administrative Review of the School Nutrition Program 

4.1101  Technical Assistance Summary of Findings

4.1102   Administrative Review Summary of Findings

4.1103   Administrative Review Commendations



5.01      Mrs. Gracey, Board Clerk

5.02      Principals’ Reports

5.03      Superintendent’s Report

5.04      Keystone Report

5.05    Transportation Report


6.01   Auditorium Repair  (A)

StPlan: Stable, Efficient and Safe Learning Environment: Utilize a long-term plan to address capital improvements.

Background:  The auditorium was damaged by water earlier this year.  The district requested bids for the repairs including replacing the existing tile with an epoxy floor.  Bids were opened this month. The district received $31,540.02 from the insurance company for the loss and if it is repaired would receive another $3,316.23, for a total of $34,856.25.  

Supporting Documents:

Recommendation:   To get bids for the auditorium repairs excluding the replacement fo the existing tile floor. 


7.01 Tuck Point & Water Seal Exteriors of ES and JSH (A)

Strg. Plan:  Stable, Efficient and Safe Learning Environment: Utilize a long-term plan to address capital improvements.

Background:  The deferred maintenance schedule calls for the ES and JSH to receive Tuck Pointing and be water sealed this summer.  Bids were opened on Monday 1/28 from two different vendors. This project will protect our buildings and needs to be completed.

Supporting Documents:

Recommendation: Accept the bids from Mid-Continental Restoration for tuck point and water sealing the ES for $32,612 and the JSH for $52,074.

7.02   Central Office Boiler Replacement (A)

Strg.Plan:  Stable, Efficient and Safe Learning Environment: Utilize a long-term plan to address capital improvements.

Background:  The boiler at the Central Office has quit functioning.  The boiler will be delivered within a week, however the burner will not be here until March 18.  

Supporting Documents:

Purpose: Accept the bid from PCI Mechanical for $39, 833 to replace the Central office boiler.

7.03 Copier Contracts (D)  

Strg. Plan:  Stable, Efficient and Safe Learning Environment

Background:   Our current copier leases and service contracts expire at the end of June.  Proposals have been requested from several vendors to review and decide who we should work with moving forward.  Once we determine the vendor the contract will then be further

Supporting Documents: 

  • Proposal Specs
  • Proposals

Recommendation:  To give the Superintendent permission to finalize a lease and service contract for copiers for USD 377. 

7.04 Safety Around the Water (A)

Strg.Plan: Educational Opportunities: well rounded comprehensive curriculum.

Purpose: Discuss addition of new curriculum program to the 2nd grade.

Background: The YMCA offers a program for 2nd grade students called Safety Around the Water.  We were approached about participating in the program. Teachers and Administration believe that the logistics will work out for it to take place this year.  This will require transporting students to Atchison for afternoon classes.

Supporting Documents:

Recommendation:   To approve the second grade students participation in Safety Around the Water.

7.05   BOE March Meeting Date Change (A)

Strg. Plan: Unite communities: Explore ways to communicate with stakeholders

Background:  I had targeted the Farm-City Banquet as an avenue to showcase our district.  It will be held the evening of our March meeting. In order to participate, I am proposing moving the March meeting to March 13th.

Recommendation:  To move the date of the March Regular meeting to Wednesday March 13th, 2019.

7.06  Change to the School Calendar to account for snow days (A)

Strg. Plan:  Stable, Efficient and Safe Learning Environment

Background:  Due to weather patterns this year, we are needing to find more student contact time to remain in compliance with state statute.  

Recommendation:  To change the April 1 and May 6 staff development days to student contact days.  

7.07   Resolution for additional Mil of Capital Outlay (A)

Strg.Plan:  Stable, Efficient and Safe Learning Environment: Utilize a long-term plan to address capital improvements.

Background:  In order to accomplish and keep up on the items on our deferred maintenance list as well as on track with our busses, we would really benefit from an additional mil of Capital Outlay.  

Recommendation:  To adopt the resolution for the authority to levy an additional 1 mil of Capital Outlay. 



Recommendation (45 minutes):   Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.  

8.02 Executive Session - Negotiations (A)

Recommendation (10 minutes):  Move to go into executive session to discuss negotiations pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume in the boardroom at_______.

9.0 Other

9.01  Action following Executive Session


9.02 Adjourn