Unified School District #377 Board of Education
USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
Wednesday, January 09, 2019
REGULAR SESSION – 6:30 P.M.
(A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1.01 Call the meeting to order
1.02 Approval of the agenda
ACTION NEEDED: MOTION TO APPROVE THE AGENDA
2.0 HEARING OF THE AUDIENCE (A)
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
4.0 CONSENT AGENDA ITEMS (A)
4.01 Approval of Minutes from December 12, 2018
4.02 Approval of Financials
4.0202 Treasurer's Report
4.03 Acceptance of Keystone Correspondences
4.0301 Keystone BOD Agenda from 12/19/2018
4.0302 Keystone BOD Minutes from 12/19/2018 (unofficial)
4.0303 Keystone Superintendents mtg minutes 12/11/2018
4.0304 Keystone Superintendents mtg agenda 1/8/2019
4.04 Acceptance of the Fire Marshall Correction Plan
4.06 Acceptance of Gift and Grants
4.07 Acceptance of Approved Field Trips
4.08 Acceptance of Approved Fundraisers
RECOMMENDED ACTION: MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.
5.0 LEADERSHIP REPORTS
5.01 Mrs. Gracey, Board Clerk
5.02 Administrative Reports
5.03 Superintendent’s Report
5.04 Keystone Report, Mrs. Chapman
5.05 Transportation Report, Mr. Myer
6.0 Old Business
6.01 KASB Policy Updates (A)
Purpose: KASB periodically recommends updates or additions to our policy handbook.
Background: As part of our membership to KASB, twice a year they provide recommendations for updates to existing policy or new policies based off of legislation or recent case law. This is the second reading for these policies and action should be taken.
Recommendation: Move to adopt the policy recommendations as presented.
6.02 Adopt Strategic Plan (A)
Purpose: To adopt the strategic plan
Background: This process began during the summer by getting feedback from community members. Administration has taken that information and created three purpose statements as well as objectives for accomplishing each. These will guide the direction of the district moving forward.
Supporting Documents: Strategic Plan
Recommendation: Move to approve the strategic plan as presented.
7.0 New Business
7.01 Acceptance of Independent Audit Reports.
Background: Kansas State Statute calls for school districts to conduct an annual independent audit in accordance with applicable standards. The results of USD #377's audit were presented at the December BOE meeting.
Recommendation: Move to accept the Independent Audit as Presented.
7.02 Acceptance of Behavioral Health MOU with Atchison Community Health Clinic
Background: ACHC has received a Federal Grant to provide Behavioral Health Services. They have approached the District to allow for these services to take place in our buildings for our students.
Recommendation: Move to approve the MOU for Behavioral Health Services with ACHC.
8.0 Executive Session
8.01 Executive Session – Personnel (A)
Recommendation (30 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.
9.0 Action following Executive Session