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January 9, 2019 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 /

Wednesday, January 09, 2019


 (A) – Action Item(s)  (D) – Discussion Item


1.01    Call the meeting to order

1.02    Approval of the agenda



Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.



  • Audit Presentation


4.01     Approval of Minutes from December 12, 2018

4.02     Approval of Financials

4.0201   Activity Reports, Bills & Claims

4.0202   Treasurer's Report

4.03     Acceptance of Keystone Correspondences

4.0301    Keystone BOD Agenda from 12/19/2018

4.0302    Keystone BOD Minutes from 12/19/2018 (unofficial)

4.0303    Keystone Superintendents mtg minutes 12/11/2018

4.0304   Keystone Superintendents mtg agenda 1/8/2019

4.04  Acceptance of the Fire Marshall Correction Plan

4.05  Approve purchase and installation of ADA Door Knobs for ES

4.06  Acceptance of Gift and Grants

4.07   Acceptance of Approved Field Trips

4.08   Acceptance of Approved Fundraisers




5.01      Mrs. Gracey, Board Clerk

5.02      Administrative Reports

5.03    Superintendent’s Report

5.04   Keystone Report, Mrs. Chapman

5.05   Transportation Report, Mr. Myer

6.0        Old Business

6.01    KASB Policy Updates (A)

Purpose:  KASB periodically recommends updates or additions to our policy handbook.  

Background:  As part of our membership to KASB, twice a year they provide recommendations for updates to existing policy or new policies based off of legislation or recent case law.  This is the second reading for these policies and action should be taken.

Supporting Documents:

Recommendation:  Move to adopt the policy recommendations as presented.

6.02    Adopt Strategic Plan (A)

Purpose:  To adopt the strategic plan

Background:   This process began during the summer by getting feedback from community members.  Administration has taken that information and created three purpose statements as well as objectives for accomplishing each.  These will guide the direction of the district moving forward.

Supporting Documents:  Strategic Plan

Recommendation:    Move to approve the strategic plan as presented.

7.0 New Business

7.01  Acceptance of Independent Audit Reports.

Background:   Kansas State Statute calls for school districts to conduct an annual independent audit in accordance with applicable standards.  The results of USD #377's audit were presented at the December BOE meeting. 

Supporting Documents:

Recommendation:   Move to accept the Independent Audit as Presented.

7.02     Acceptance of Behavioral Health MOU with Atchison Community Health Clinic

Background:  ACHC has received a Federal Grant to provide Behavioral Health Services. They have approached the District to allow for these services to take place in our buildings for our students.  

Supporting Documents:

Recommendation:  Move to approve the MOU for Behavioral Health Services with ACHC.

8.0 Executive Session

8.01    Executive Session – Personnel (A)

Recommendation (30 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.

9.0 Action following Executive Session

9.01  Other


10.0   Adjourn