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December 12, 2018 - Regular Session


Unified School District #377 Board of Education

USD 377 Administrative Building,

306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 /

Wednesday, December 12, 2018


(A) – Action Item(s)    (D) – Discussion Item


1.01    Call the meeting to order, Mrs. Nancy Keith, President

1.02    Approval of the agenda



Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.​

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.





  • Meagan Pitts - FFA Master Rituals Secretary
  • 1st Place Team at Washburn Math Day -
  • Lane Scoggins-1st place
  • Kayla Vanderpool-2nd place
  • Sarah Kimmi-3rd place
  • Shawn Boos - All State Honorable Mention Linebacker
  • JH Girls Basketball – Undefeated NEKL Regular Season & Tournament Champions
  • Sixth Grade Honor Choir – performed at Topeka High School on 12/1
    • Brylyn Jolly, Rebekah Caplinger, Easton Schletzbaum, McKinzee Bauerle, Graci Kimmi, Avery Handke, Abrie Handke, & Caden Behrnes.



5.01     Approval of Minutes from November 13, 2018

5.02     Approval of Financials

5.0201   Activity Reports, Bills & Claims

5.0202   Treasurer's Report

5.03     Acceptance of Gifts & Grants

5.04     Acceptance of Keystone Correspondences

5.0401   Keystone BOD Minutes from 11/14/2018 (unofficial)

5.0402   Keystone Superintendents’ Council Agenda for 12/11/2018

5.0403   Keystone Parents As Teachers (PAT) Program Report

5.0404   Keystone Parents As Teachers Liaison Meeting Agenda

5.05  Acceptance of Personnel Report

5.06  Acceptance of KSDE Preliminary Legal Max Letter

5.07  Acceptance of Request for Sports Complex Maintenance Fee Reimbursement

5.08  Acceptance of the Food Service Management Company Review and Minutes

5.09  Acceptance of Fidelity Security Life as an Employee Investment Provider


Recommendation:  To approve the consent agenda as presented (or amended)




6.01      Mrs. Gracey, Board Clerk

6.02      Administrative Reports

6.03      Superintendent’s Report

  • Budget Update
  • Parents As Teachers

6.04 Keystone Report, Ms. Chapman

6.05 Transportation Report,

6.06 KASB Conference Report


7.0 New Business


7.01    Fee for Replacement Key Cards for Staff (A)

Purpose:  To determine the fee for Replacement Key Cards issued to Staff

Background:   All buildings are now operating on the same card reader system.  When cards are lost, stolen or damaged, time and money is required to replace these cards.  Patrons are assessed a fee for a replacement card when these events happen to them.

Recommendation:    To assess a fee of $10 for all replacement key cards.



7.02   Educational Foundation (A)

Purpose:  To discuss details about the potential creation of an Educational Foundation

Background:  Foundations that support education qualify for 501c3 non-profit status.  These types of foundations are commonly used by school districts to provide a means for patrons to donate funds that would be a charitable contribution deduction.  

Recommendation:  To Appoint Board member represenatives to serve on the Board of Directors for the Education Foundation


7.03   KASB Recommended Policy Updates (D)

Purpose:  To conduct a first reading of the recommended Policy Updates

Background:  As part of our membership to KASB, twice a year they provide recommendations for updates to existing policy or new policies based off of legislation or recent case law.  

Supporting Documents: 

December 2018 Policy Updates


Recommendation:  First reading only 


8.0  Executive Session


8.01   Executive Session: Non – Elected Personnel

Recommendation (30min):  Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.




9.01  Action following Executive Session



9.02   Adjourn