Unified School District #377 Board of Education
USD 377 Administrative Building,
306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
Wednesday, December 12, 2018
REGULAR SESSION – 6:30 P.M.
(A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1.01 Call the meeting to order, Mrs. Nancy Keith, President
1.02 Approval of the agenda
ACTION NEEDED: MOTION TO APPROVE THE AGENDA
2.0 HEARING OF THE AUDIENCE (A)
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
4.0 CONSENT AGENDA ITEMS (A)
5.01 Approval of Minutes from November 13, 2018
5.02 Approval of Financials
5.0202 Treasurer's Report
5.03 Acceptance of Gifts & Grants
5.04 Acceptance of Keystone Correspondences
5.0401 Keystone BOD Minutes from 11/14/2018 (unofficial)
5.0402 Keystone Superintendents’ Council Agenda for 12/11/2018
5.0403 Keystone Parents As Teachers (PAT) Program Report
5.0404 Keystone Parents As Teachers Liaison Meeting Agenda
5.05 Acceptance of Personnel Report
5.06 Acceptance of KSDE Preliminary Legal Max Letter
5.07 Acceptance of Request for Sports Complex Maintenance Fee Reimbursement
5.09 Acceptance of Fidelity Security Life as an Employee Investment Provider
Recommendation: To approve the consent agenda as presented (or amended)
5.0 LEADERSHIP REPORTS
6.01 Mrs. Gracey, Board Clerk
6.02 Administrative Reports
6.03 Superintendent’s Report
6.04 Keystone Report, Ms. Chapman
6.05 Transportation Report,
6.06 KASB Conference Report
7.0 New Business
7.01 Fee for Replacement Key Cards for Staff (A)
Purpose: To determine the fee for Replacement Key Cards issued to Staff
Background: All buildings are now operating on the same card reader system. When cards are lost, stolen or damaged, time and money is required to replace these cards. Patrons are assessed a fee for a replacement card when these events happen to them.
Recommendation: To assess a fee of $10 for all replacement key cards.
7.02 Educational Foundation (A)
Purpose: To discuss details about the potential creation of an Educational Foundation
Background: Foundations that support education qualify for 501c3 non-profit status. These types of foundations are commonly used by school districts to provide a means for patrons to donate funds that would be a charitable contribution deduction.
Recommendation: To Appoint Board member represenatives to serve on the Board of Directors for the Education Foundation
7.03 KASB Recommended Policy Updates (D)
Purpose: To conduct a first reading of the recommended Policy Updates
Background: As part of our membership to KASB, twice a year they provide recommendations for updates to existing policy or new policies based off of legislation or recent case law.
Recommendation: First reading only
8.0 Executive Session
8.01 Executive Session: Non – Elected Personnel
Recommendation (30min): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.
9.01 Action following Executive Session