Unified School District #377 Board of Education
ACCJSH Library, 908 Tiger Rd, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
Tuesday, November 13, 2018
REGULAR SESSION – 5:00 P.M.
(A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1.01 Call the meeting to order, Mrs Nancy Keith- President
1.02 Approval of the agenda
ACTION NEEDED: MOTION TO APPROVE THE AGENDA
2.0 HEARING OF THE AUDIENCE (A)
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
4.0 CONSENT AGENDA ITEMS (A)
4.01 Approval of Minutes from October 10, 2018
4.02 Approval of Financials
4.0202 Treasurer's Report
4.03 Acceptance of Gifts & Grants
4.04 Acceptance of Keystone Correspondences
4.0401 Keystone Superintendents’ Council Minutes for 10/9/2018
4.0402 Keystone BOD Agenda for October 17, 2018
4.0403 Keystone BOD Minutes from 10/17/2018 (unofficial)
4.0404 Keystone Superintendent’s Council Agenda for 11/6/2018
4.0405 Keystone Superintendent’s Council Minutes for 11/6/2018
4.0406 Keystone BOD Agenda for 11/14/2018
4.05 Acceptance of the 2017-2018 ACT Scores
4.06 Approve updated Personnel Handbook
4.07 Accept 2018-2019 PAT Agreement
4.08 Accept 2018 Q4 QZAB Statement
4.09 Accept 2019 E-Rate Cooperative Agreement with Greenbush
4.10 Accept OPAA! Addendum for change in Preschool snack
4.11 Accept proposal for EduClimber
4.12 Accept Approved Field Trips
4.13 Accept Approved Fundraisers
4.14 Accept Personnel Report
4.15 Accept Non-Resident Student Applications
4.16 Approve Resolution for Disposal of Transportation Records at Bus Garage
RECOMMENDED ACTION: MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.
5.0 LEADERSHIP REPORTS
5.01 Mrs. Gracey, Board Clerk
5.02 Administrative Reports
5.03 Superintendent’s Report
5.04 Keystone Report
6.0 Old Business
6.01 Auditorium Repairs (D)
Purpose: To discuss the plans for repairing the water damage in the JSH Auditorium.
Background: Due to water damage in the Auditorium, the flooring must be replaced. There are two options for this: replacing the floor as originally installed or replacing the current tile portion with epoxy. The district cost will be roughly $10,000 for replacement as originally installed, this is the insurance deductible. Replacement with Epoxy where the tile originally was installed will cost the district $25,000.
ACTION: The board needs to come to consensus on the direction they want to go so that bids can be obtained for the project.
6.02 Deferred Maintenance (D)
Purpose: To discuss the deferred maintenance list.
Background: The district has numerous maintenance projects that need completed as well as transportation (Busses & Vehicles) needs. The district currently can produce around $276,000 in capital outlay funds each year but have a $176,000 no interest bond payment. This leaves roughly $100,000 to complete the necessary projects and keep the transportation fleet up to date.
Resources: Deferred Maintenance Schedule
Action: Discussion only
7.0 New Business
8.0 Executive Session