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Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

Wednesday, October 10, 2018

REGULAR SESSION – 6:30 P.M.   


(A) – Action Item(s)    (D) – Discussion Item



1.0    MEETING OPENING (A)



1.01    Call the meeting to order – Mrs Nancy Keith, President

1.02    Approval of the agenda

ACTION NEEDED:  MOTION TO APPROVE THE AGENDA



2.0    HEARING OF THE AUDIENCE



Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes:

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.



3.0 CONSENT AGENDA ITEMS (A)



3.01      Approval of Minutes from September 12, 2018

3.02      Approval of Activity Reports, Bills & Claims and Treasurer's Report

3.03      Acceptance of Keystone Correspondences

 3.0301 Keystone BOD Agenda for 9/19/18

 3.0302 Keystone BOD Minutes for 9/19/18 (unofficial)

 3.0302 Keystone Sups Minutes for 9/11/2018

 3.0303 Keystone Sups Agenda for 10/9/2018

3.04     Acceptance of Approved Fundraisers and Field Trips

3.05    Acceptance of submitted E-Rate Bear Forms -  Form 1, Form 2, Form 3

3.06    Acceptance of the Federal SRSA REAP Grant Funds

3.07    Acceptance of Personnel Report

3.08    Acceptance of SO66, ACCES PBR, ACCJSH PBR

3.09    Approval of the Preferred Vendor List

3.10    Acceptance of PAT Reports

3.101   2017 – 2018 Yearly Report

3.102   2018 – 2019 First Quarter Report

RECOMMENDED ACTION:  MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.



4.0    LEADERSHIP REPORTS



4.01      Mrs. Gracey, Board Clerk

4.02      Principals’ Reports

4.03      Superintendent’s Report

4.04 Keystone Report



5.0        OLD BUSINESS



5.01    2018 Kansas Association of School Boards (KASB) Convention Delegate Appointment (D)

Purpose:   The Kansas Association of School Boards (KASB) 2017 Annual Conference will be held in Overland Park, KS, November 30 - December 2, 2018 at the Sheraton Hotel and Overland Park Convention Center.  The Delegate Assembly will be held on Sunday morning, December 2. The Board needs to appoint a voting delegate. Barb Chapman and Nancy Keith plan to attend the convention.

RECOMMENDED ACTION:  



6.0 NEW BUSINESS



6.01    Strategic Plan Update (D)

Purpose:   The current progress that has been made on strategic plan will be shared with the BOE for feedback. 

Supporting Document:

RECOMMENDED ACTION:  Discussion only


6.02   November Board Meeting Date

Purpose:   The 4th, 5th, & 6th Grade Fall Vocal Concert is schedule for the same evening as our board meeting.  This impacts several members with children in these grades. We need to discuss if there will be enough members to have a meeting on this date or if it needs to be moved.  Possible alternate dates are:  11/12, 14, 15

Recommendation:  



7.0 EXECUTIVE SESSION



7.01   Personnel Matters(A)

Recommendation (15 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.



8.0 Action following Executive Session



8.01   Other


8.02   Adjourn