Unified School District #377 Board of Education
USD #377 Administrative Building
306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210
AUGUST REGULAR SESSION
Tuesday, August 14, 2018
6:15 PM Budget Hearing
6:30 PM Regular Session
(A) – Action Item(s) (D) – Discussion Item
1.00 MEETING OPENING
1.01 CALL TO ORDER -- Mrs. Keith, President A)
1.02 Approval of the Agenda
RECOMMENDATION: TO APPROVE THE AGENDA AS PRESENTED or AMENDED
1.03 APPROVAL OF THE 2018-2019 BUDGETS (D)
Supporting Documents: Published Budget
Action Needed: TO APPROVE THE FY 2019 BUDGET AS PRESENTED or AMENDED
2.00 HEARING OF AUDIENCE
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
3.0 CONSENT AGENDA (A)
3.01 Approval of July 11, 2018 Regular Session Minutes
3.02 Approval of Treasurer’s Report
3.03 Approval of Financial Packet
3.04 Acceptance of Gifts and Grants
3.05 Approval of Non-resident student applications
3.06 Acceptance of Reports and Documents
3.0601 Keystone Superintendents Minutes 7.10.2018
3.0602 Keystone BOD Minutes 7.18.18
3.0603 Keystone BOD Special Mtg Minutes 7.23.18
3.0604 Keystone Superintendent Agenda 7.31.18
3.0605 Keystone Superintendent Minutes 7.31.18
3.0606 Quarterly QZAB Statement
3.0607 Keystone BOD Mtg Agenda 8.15.2018
3.07 Approve the Personnel Report
3.08 Approve the Substitute Handbook
3.09 Acceptance of Approved Fundraisers.
3.10 Acceptance of Annual Bus Inspections
3.1001 Car Inspections 7.23.2018
3.1002 Bus Inspections 8.8.2018
3.1003 Bus Inspections 7.23.2018
RECOMMENDATION: TO APPROVE THE CONSENT AGENDA
4.0 LEADERSHIP REPORTS
4.01 Board Clerk
4.02 Principal’s Reports
4.03 Superintendent’s Report
4.04 Keystone Report
5.0 OLD BUSINESS
5.01 KASB Policy Updates- Second Read (A)
Purpose: To discuss the suggested policy updates from KASB.
Comments: This is a first read/discussion on the suggested policy updates. Most of the updates are due to the statutes being changed by the revisor.
Recommendation: To adopt the policy update recommendations from KASB
6.0 New Business
6.01 Schedule Strategic Planning Work Session (A)
Purpose: To schedule a date and time for a Strategic Planning Work Session.
Background: The community long range planning committee has provided input for what they feel needs to be included in the strategic plan. The board now needs to take that input and create a Strategic Long Range plan for the district. This may take more than one work session, we do not want to rush the process, it is important that it is well thought out and encompoasses the direction of the board.
Recommendation: To schedule a BOE work session on 8/29 at ________pm to work on developing the long range strategic plan.
6.02 Graduation Date (A)
Purpose: To discuss the date of Graduation
Background: Graduation is scheduled for May 18 at 4:00pm. This is the same day at some area schools and their has been a request to change it. By statute, Seniors must attend 1086 hrs, based off our current length of day that is equal to 160.89 days.
6.03 Bids for New Door Card Readers (A)
Purpose: To discuss and/or accept bids for new door card readers at the JSH and CO.
Background: We were recieved grant funds from the State of Kansas to install new door card readers at the JSH and Central office. These are matching funds, so the district will need to contribute at a minnimum the amount recieved from the grant. The amount we recieved was $9,004.
6.04 Water Damage (D/A)
Purpose: To discuss and/ act on the water damage to the auditorium.
Background: After the water outage on 8/2, a valve on an automatic flusher at the JSH became stuck open and water ran constantly. The water flowed out of the restroom, across the hall, into the auditorium and down to the stage. The insurance adjuster has been called in to review potential damage.
7.0 EXECUTIVE SESSION
7.01 Recommendation (20 minutes): Move to go into executive session to discuss negotiations pursuant to the exception for employer‐employee negotiations under KOMA and that the board returns to open session in this room at_______.
8.0 Action Following Executive Session