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July 11, 2018 - Regular/Organizational Meeting

Unified School District #377 Board of Education

USD #377 Administrative Building

306 Main Street, Effingham, KS 66023    

(913) 833-5050 / FAX (913) 833-5210


Wednesday, July 11, 2018,  6:30 P.M.

(A) – Action Item(s)        (D) – Discussion Item


1.01   CALL TO ORDER – Mrs Keith, 2017-2018 President of the Board (A)


RECOMMENDATION: To approve the agenda as presented


Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.

When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.


Organize board and elect president, vice-president, designate clerk, deputy clerk, treasurer, and school attorney.

(K.S.A. 72-1131 et seq.; 72-1135; 72-1136; 10-1117; 79-2934; 10-116; 10-801 et seq.; 12-105a; 12-1056)


Purpose:  The Board will elect the 2018-2019 President as outlined by Kansas Statute 72-1133.  (Nancy Keith served as President for 2017-2018.)

Notes - It takes four favorable votes to elect a president.  If the board is unable to elect a president, they should elect a vice president.  If a vice president is elected, that person will preside until a president has been elected.  If the board is unable to elect a president and a vice president, KASB recommends assigning a pro tempore president each meeting, starting alphabetically.  

Recommendation:  To nominate and elect a 2018-2019 Board of Education President.


Purpose:  The Board will elect the 2018-2019 Vice-President as outlined by Kansas Statute 72-1133.  (Barb Chapman served as Vice-President for 2017-2018.)

Recommendation:  To nominate and elect a 2018-2019 Board of Education Vice-President.


Purpose:  The Board will appoint the Clerk, Deputy Clerk and Treasurer as outlined by Kansas Statute 72-1135 and Kansas Statute 72-1136.

RECOMMENDATION: To appoint for the 2018-2019 school year:

  • Mrs. Megan Gracey, Board Clerk;
  • Mrs. Kathy Enzbrenner, Deputy Clerk;
  • Mr. Steve Caplinger, Treasurer of the Board of Education.

3.04     APPOINT 2018-2019 SCHOOL ATTORNEY (A)

Purpose:  To appoint the 2018-2019 School Attorney.  Mr. Mears has submitted a proposal to the board with the 2018-2019 rate of $150 per hour for services rendered, the same rate as 2017-2018.

Supporting Documents:      Mears Contract 2018-2019

RECOMMENDATION:  To appoint Mr. Larry Mears as school attorney for the 2018-2019 School Year.


4.01  Approval of BOE Meeting Minutes 06/12/2018

4.02  Approval of Treasurer’s Report, Financial Packet, and Petty Cash Reports

4.03 Acceptance of Gifts and Grants

4.04  Approval of Non-resident student applications

4.05  Approval of Out-of-district transportation applications

4.06  Acceptance of Approved Fundraisers

4.07  Accept BOE Member Appointments

4.08 Approval of Various Appointments/Designations

4.09  Adoption of 2018-2019 Resolutions

4.10  Review and Accept Organizational Documents

4.1001  Accept the 2018-2019 Organizational Chart

4.1002  Accept the Annual FERPA Notice to Parents

4.1003  Review immunization policies. K.S.A. 72-6261 et seq

4.1004  Bank Signature Card Authorizations

4.1005  District Tax Exempt Certificate (valid through 10/01/2020)

4.11  Accept Correspondences and Reports

4.1101 Keystone Sup. Mtg minutes 06/05/2018

4.1102 Keystone Sup. Mtg minutes 06/12/2018

4.1103 Keystone BOD Minutes 06/20/18 (Unofficial)

4.1104 Title I Allocations 2018-2019

4.1105 Employee/Employer Insurance Rate Projections

4.1106 Atchison County Assessed Valuation

4.1107 Keystone Sup. Mtg agenda 07/10/2018

4.12   Other Consent Approvals

4.1201  Approve Second year Superintendent Mentorship

4.1202 Personnel Report

4.1203 Indirect cost rates for Title and Food Service

4.1204  Final Legal Max

4.1205  Insurance Loss Control Recommendation

4.1206  Insurance claim - loss of food

4.1207  Vehicle Sales Receipt

4.1208 Accept Keystone IT Services Contract

4.1209  Accept SERC Contract for Athletic Trainers 

4.1210  Accept State of Kansas Safety Inspection Report



5.01 Board Clerk

5.02 Superintendent’s Report

5.03 Keystone Update

5.04 Transportation


6.01  Petition to place resolution on Ballot (D/A)

Purpose: To determine the direction the district would like to go after the resolution for Capital Outlay authority was protested.

Background:  Due the resolution for 8 mil authority in Capital Outlay being protested, the district has 60 days to decide whether to proceed with an election.  I have requested information from the county clerk in regards to the costs associated with the different types of elections. I hope to have this information to share so that the board can discuss the direction to go.  




7.01 KASB Policy Updates- First Read (D)

Purpose: To discuss the suggested policy updates from KASB.

Comments:  This is a first read/discussion on the suggested policy updates.  Most of the updates are due to the statutes being changed by the revisor.

Supporting Documents:

Recommendation:  First read and discussion only

7.02 BUDGET 2018-2019 UPDATE (A)

KSDE will be releasing the budget tool in mid-July.  Mrs Gracey and I will be attending the budget workshop on July 23rd at Shawnee Heights.  We will need to publish the budget in the paper at least 10 days prior to the hearing to adopt the budget. If we publish on August 4th we can hold the budget hearing prior to the August regular meeting. 

Recommendation: To hold the 2018-19 Budget hearing at 6:15pm on Tuesday, August 14.

7.03 BOE Luncheon on 8/13 (D)

Purpose:  Plan the BOE Luncheon on 8/13

Comments:  In the past the BOE provided lunch for all employees on the first contract day of the year. If this is a tradition that the BOE wants to continue, it will be held on 8/13.

What would the BOE like to serve and will anyone be able to attend?


8.01  Negotiations (A)

Recommendation (15 minutes):  Move to go into executive session to discuss negotiations pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume in the board room at_______.


9.01  Adjourn