Unified School District #377 Board of Education
USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
Wednesday, May 09, 2018
REGULAR SESSION – 6:30 P.M.
(A) – Action Item(s) (D) – Discussion Item
Retirement and Years of Service Reception
5:00pm - 6:00pm
1.0 MEETING OPENING
1.01 Call the meeting to order
1.02 Approval of the agenda
RECOMMENDATION: To approve the agenda as presented
2.0 HEARING OF THE AUDIENCE (A)
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
4.0 CONSENT AGENDA ITEMS (A)
4.02 Approval of Financials
4.0201 Activity Reports, Bills & Claims
4.0202 Treasurer's Report
4.03 Acceptance of Gifts & Grants
4.04 Acceptance of Correspondences/Reports
4.0401 Keystone Superintendent’s Meeting Minutes from April 10, 2018
4.0402 Keystone Board of Directors’ Agenda from April 18, 2018
4.0403 Keystone BOD Minutes from April 18, 2018 (unofficial)
4.0404 Keystone Superintendent’s Council Agenda for May 08, 2018
4.0405 SQE Legislative Report 4/30/2018
40406 SQE Legislative Report 5/7/2108
4.05 Accept the Fresh Fruits and Vegetables Program Application for 2018-2019
4.06 Acceptance of Quarterly QZAB Statement
4.07 Acceptance of Greenbush Energy Participation Agreement & Hedging Authorization
4.08 Acceptance of the Perkins Funds Transfer forms
4.09 Accept the BCBS Healthy Worksite Pledge
4.10 Accept the 2017-18 Audit Engagement Letter
4.11 Accept Approved Fundraisers
4.12 Acceptance of ERate Funding Commitment
RECOMMENDATION: To approve the consent agenda as presented.
5.0 LEADERSHIP REPORTS
5.01 Mrs. Gracey, Board Clerk
5.02 Principals’ Reports
5.03 Superintendent’s Report
5.04 Keystone Report, Ms. Chapman
6.0 OLD BUSINESS
6.01 UPDATE ON OUTDOOR LEARNING CAMPUS (D)
Purpose: To keep the BOE informed on the progress of the Outdoor Learning Campus
Background: The outdoor learning campus is an innovative model school designed to prepare all students to be environmentally responsible as lifelong learners in a changing society. Our goal is to provide hands on agricultural experiences that will allow our students to learn and process 21st century skills through the benefit of interaction between plants and animals. occur. The outdoor learning campus has been funded by grants and donations.
Supporting Documents: Outdoor Learning Campus Plan
RECOMMENDATION: Discussion/Information Only
7.0 NEW BUSINESS
7.01 PROPERTY, CASUALTY AND WORKMANS COMP - CBIZ (A)
Purpose: To review, discuss and approve the general liability and workers comp policy recommendations.
Background: CBIZ is the District’s Property, Casualty and workman’s comp broker, responsible for soliciting bids and making recommendations. There has been a nation wide trend for premium increases which you will see in the proposal. Further, the Workers’ Compensation premium has increased due to the Experience Modification Factor change, due to claims experience and other factors.
Supporting Documentation: 2018-19 Proposal
RECOMMENDATION: To approve the proposed renewal for Property, Casualty and Workmans Comp as presented.
7.02 PARENTS AS TEACHERS (PAT) CONTRACT RENEWAL (A)
Purpose: To review and approve the Keystone PAT contract for 2018-2019.
Background: Last year we contracted 4 units which will serve up to 28 families. The third quarter, which is the first we had an instructor we serviced 7 families, only one of our 4 units. I am recommending us only contract for 2 units for next year, which will cover 14 families. This will save us $7600.
RECOMMENDATION: To approve the contracting with Keystone for 2 Units of PAT services.
7.03 PATHWAYS TO READING CURRICULUM ADOPTION (A)
Purpose: To approve the adoption for Pathways to Reading for pK - 2.
Background: We previously utilized this resource and felt it did an excellent job supporting our students on the foundation of reading.
Supporting Documents: Proposal
RECOMMENDATION: To approve the adoption for Pathways to Reading for pK - 2 as presented.
7.04 ASSESSMENT INVENTORY RECOMMENDATION (A)
Purpose: To accept the results of the Districts Assessment Inventory.
Background: As part of our KESA Goal Action plan, we utilized the Achieve Assessment inventory to discuss all assessments utilized in the district. Certified staff discussed assessments in Curriculum and Grade Level groupings. This process will be utilized each year to ensure that all areas are assessed at an appropriate level.
RECOMMENDATION: To accept the Assessment Inventory Recommendation as presented.
7.05 ES Positive Climate Project
Purpose: To provide an environment that will promote a positive climate and culture.
Background: Mrs. McMillan and Mrs. Cordell will present an idea for a project at the ES that they feel would translate into promoting a positive climate and culture.
RECOMMENDATION: To approve the project as presented
7.06 JUNE BOARD MEETING DATE CHANGE
Purpose: To discuss moving the June regular board meeting to Tuesday June 12, 2018.
RECOMMENDATION: To change the date of the June Regular Session meeting to Tuesday June 12, 2018.
8.0 EXECUTIVE SESSION
8.01 EXECUTIVE SESSION – PERSONNEL (A)
RECOMMENDATION (15 minutes): Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.
9.0 ACTION FOLLOWING EXECUTIVE SESSION
9.01 PERSONNEL REPORT (A)
RECOMMENDATION: To approve the personnel report as presented
9.02 SUMMER PERSONNEL REPORT (A)
RECOMMENDATION: To approve the summer personnel report as presented
10.01 Special Board Meeting Date (D)
Purpose: Discuss date for a special board meeting in case one is needed prior to the June regular session meeting.