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April 11, 2018 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 /

Wednesday, April 11, 2018


(A) – Action Item(s)    (D) – Discussion Item


1.01    Call the meeting to order

1.02    Approval of the agenda



Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.





Big 7 League

  • Victoria Caplinger - 4th Impromptu
  • Savannah Gann & Marmie West - 1st Duet Acting

State Championship Qualifiers

  • Marmie West - Prose
  • Seth Nehl - Prose
  • Victoria Caplinger & Kylia Henning - Duet Acting
  • Savannah Gann & Marmie West - Duet Acting
  • Victoria Caplinger – Impromptu

State Festival Qualifiers

  • One Act Play - “Booby Trap”
  • Victoria Caplinger – Impromptu
  • Mamie West & Samantha Post – IDA

Job Olympics Participants:  

  • Jimmy McDermed
  • James Oswald
  • Alyssa Montgomery
  • Christina Walker 
  • Wyatt Doty

Wanda Small:   National Ag in the Classroom Excellence in Teaching Award


Presentations:       Representative Dr. John Eplee -- Legislative Update


4.01      Approval of Minutes from March 13, 2018

4.02      Approval of Financials

4.0201 Activity Reports, Bills & Claims

4.0202 Treasurer's Report   

4.03   Acceptance of KSDE Correspondence

4.0301  Results of the Fiscal Audit 2016-17

4.0302  Audited Legal Max Letter

4.04    Acceptance of Keystone Correspondences

4.0401 Keystone BOD Minutes from 03/14/2018 (Unofficial)

4.0402 Keystone Newsletter

4.0403  Keystone Superintendent’s Agenda 04/10/2018

4.05    Acceptance of Virtual Program Approval

4.06    KSDE Approved plan of action to reduced excessive food service funds

4.07   Schools for Quality Education Reports

4.0701 Legislative Report - 03/16/18

4.0702 Legislative Report - 03/23/18

4.0703 Legislative Report - 03/30/18

4.0704  Legislative Report - 04/06/18

4.08   FSMC Advisory Committee Review

4.09   Accept Approved Field Trips





5.01      Mrs. Gracey, Board Clerk

5.02      Administrative Reports

5.03      Superintendent’s Report

  • Board Vacancy
  • Update on Legislative and School Finance issues

5.04 Keystone Report, Ms. Chapman



6.01 Long Range Strategic Planning and Goal Setting (A)

Background:  The board expressed and interest in conducting a long range strategic planning session involving community members.  This will assist the Board of Education to identify goals and action plans for the district to work towards over the next few years. Both KASB and Greenbush provided proposals to assist us with long range planning.  

Supporting Documents:    KASB Proposal

Greenbush Proposal

Recommendation: To accept the proposal from KASB for assistance with Long Range Planning.


6.02 JSH Eligibility Policy (A)

Purpose: JSH has been working on a new Eligibility Policy for participation in Activities.

Background: JSH would like to increase participation while also increasing academic performance of students.  This policy was a collaborative effort of multiple coaches.

Supporting Documents:     New Eligibility Policy

Recommendation:   To approve the JSH Eligibility policy as presented to go into effect for the 2018-19 school year.



7.01 Capital Outlay Fund Authority Resolution (D/A)

Purpose: To discuss increasing the capital outlay authority

Background: Currently we have the authority to levy 4 mills for Capital Outlay.  This money is used for making necessary improvements and repairs to district facilities as well as vehicles and busses. Currently, 67% of these funds go to make our energy efficiency bond payment limiting the ability for the district to properly maintain our facilities to the level they need to be maintained. This resolution would give the district the authority to levy up to 8 mills if a need arises that is in need of immediate repair.  Without this additional authority, the district will need to use instructional funds to make these repairs.


7.02 Transportation Director Job Description (A)

Purpose: To discuss the creation of a Transportation Director position.

Background:  The district currently has numerous people handing various aspects of our transportation department.  Having one individual responsible for all of transportation will allow us to be more efficient and serve our students better. This will also free up other staff that are splitting time between their main positions and their requirements with transportation. This position has not existed in the district so a new job description has been created and the position will need to be opened up for applications.

Supporting Documents:   Transportation Director Job Description

Recommendation: To accept the Transportation Director job description as presented and give permission to advertise to fill the position.


7.03 Partnership agreement with local business (A)

Purpose:  To discuss a partnership between a local business and the school district to provide on the job training for students.

Background:  Jerry Ernzen with Bottorff Construction approached the JSH about providing on the job training for students. This would allow our students to get a hands on experience of that type of work would entail.  

Recommendation: To allow for the JSH to partner with Bottorff Construction to provide on the job training for interested students.


7.04 KASB Renewals (A)

Purpose: To renew our membership to KASB and the Legal Assistance Fund.

Background: USD 377 is a member of the Kansas Association of School Boards and has participated in the Legal Assistance fund in the past.  This provides us with updated policies and advice on their governance. The legal assistance fund provides us unlimited access to their attorneys for one fee.  

Supporting Documents:    Why KASB

KASB Season Pass

KASB Invoice

LAF Invoice

Recommendation:  To renew our membership to KASB and the legal assistance fund.  




Recommendation (15 Minutes):   Move to go into executive session to discuss student matters pursuant to the exception relating to action adversely or favorably affecting a student under KOMA, and the open meeting will resume in the boardroom at _________.  Dr Andrew Gaddis, Mrs. Deanna Scherer, Mr. Wallisch, Mrs. Mandi McMillan and Mr. Snyder will be joining as needed.



Recommendation (35 minutes):   Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.  Dr Andrew Gaddis, Mrs. Deanna Scherer, Mr. Wallisch, Mrs. Mandi McMillan and Mr. Snyder will be joining as needed.



Recommendation (15 minutes):  Move to go into executive session to discuss negotiations pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume in the boardroom at_______.   Dr Gaddis will be joining.



9.0   OTHER