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March 13, 2018 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 /

Tuesday, March 13, 2018


Regular Session       (A) – Action Item(s) (D) – Discussion Item


1.01    Call the meeting to order

1.02    Approval of the agenda



Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.


The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.



Wrestlers --- Big 7 League - Colton Scholz (2nd) & Brodie Page (3rd)

4th Regionals  & State Qualifier - Colton Scholz

Basketball – Big 7 League  -  JayCee Ernzen

JH Regional Science Fair Winners:

1st Place & State Qualifiers:

Maci Behrnes, Ashtyn Jolly, Aiden Lott, Caleb Miller, Ally Peterson, Jenna Pitts,

Addison Schletzbaum & Angel Tuttle.

2nd Place - Kassandra Reynolds

ES Science and Engineering Fair 

​6th Grade – Hannah Simmers & Payton Teel

5th Grade –  Gracie Kimmi, Jacob Krammer, Brylyn Jolly & Easton Schletzbaum

Kaelyn Kimmi - National Qualifier for Business Professionals of America (BPA)

District FFA Proficiency Winners - Shawn Boos & Ty Ellerman  

State Degree recipients - Ty Ellerman

FFA Chapter - District FFA Outstanding Chapter



4.01     Approval of Minutes 2.14.18

4.02     Approval of Financials

4.0201  Treasurer’s Report

4.03     Acceptance of Gifts & Grants

4.04      Acceptance of Keystone Correspondences

4.0401 Superintendents Agenda 2.13.18

4.0402 Superintendents Minutes 2.13.18

4.0403  Newsletter 2.6.18

4.0404  BOD Mtg Agenda 2.28.18

4.0405  BOD Minutes 2.28.18 (Unofficial)

4.0406 Superintendents Agenda 3.6.18

4.0407 Superintendents Mtg Minutes 3.6.18

4.05     Acceptance of the Personnel Report

4.06 Acceptance of approved field trips

4.07 Acceptance of approved fundraisers

4.08 Acceptance of Correspondences

4.0801  SQE Update 2.16.18

4.0802 SQE Update 2.23.18

4.0803 SQE Update 3.2.18

4.0804  SQE Update 3.9.18

4.09 Approve Non-Resident Students

4.10 Accept Workers Compensation Experience Rating effective 7/1/2018




5.01      Mrs. Gracey, Board Clerk

5.02      Principals’ Reports

5.03      Superintendent’s Report

5.04      Keystone Report, Ms. Chapman


7.01 JSH Eligibility Policy (D)

Purpose: JSH has been working on a new Eligibility Policy for participation in Activities.

Background: JSH would like to increase participation while also increasing academic performance of students.  This policy was a collaborative effort of multiple coaches.

Supporting documents:   Current Policy

New Policy Proposal

Recommendation:   Discuss the proposal and provide feedback for a final proposal at the April Meeting.

7.02   Social Studies Textbook Adoption

Purpose:   This year we are scheduled to adopt Social Studies Textbooks

Supporting Documents: Proposal

Recommendation: To accept the Social Studies Textbook Proposal as presented.

7.03 ES Field Day Proposal

Purpose: Ms. Linscott will share her plans for the ES Field day for this Spring.  She will be requesting funds to help support the Field Day.

Recommendation:  To approve the plans for ES Field day as presented including necessary expenses.

7.04   Prom Request (A)

Purpose:   A request has been made by some students to look into allow underclassmen (Freshman & Sophomores) to attend Prom as a guest or date of a Junior or Senior. 

Background:   Historically, only Juniors and Seniors have been allowed to attend the Prom. There is not set or written policy stating that underclassmen may not attend or that only Juniors and Seniors are allowed.  If approval to proceed is granted by the board, Student Council will work to develop a formal polciy if consensus can be reached. 

Recommendation:  To approve allowing student council to develop a policy allowing underclassman to attend Prom.

7.05 Summer Projects (D)

Purpose:  To discuss what projects the BOE would like to see completed this summer.

Background:  With the limited amount of designated Capital Outlay funds that we receive, we need to prioritize projects and complete as many as possible while also addressing the most pressing issues.

Supporting Documents:  Deferred Maintenance List

Recommendation:  To discuss what projects to be completed during the summer of 2018.




Recommendation (25 minutes):   Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.  

8.02 Executive Session - Negotiations (A)

Recommendation (20 minutes):  Move to go into executive session to discuss negotiations pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume in the boardroom at_______.

8.03 Executive Session - Student Matters (A)

Recommendation (15 Minutes): Move to go into executive session to discuss student matters pursuant to the exception relating to action adversely or favorably affecting a student under KOMA, and the open meeting will resume in the boardroom at _________.


9.01  OTHER