Unified School District #377 Board of Education
USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
Wednesday, February 14, 2018
REGULAR SESSION – 6:30 P.M.
(A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1.01 Call the meeting to order
1.02 Approval of the agenda
ACTION NEEDED: MOTION TO APPROVE THE AGENDA
2.0 HEARING OF THE AUDIENCE (A)
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
4.0 CONSENT AGENDA ITEMS (A)
4.01 Approval of Minutes
4.0101 January 8, 2018
4.0102 January 29, 2018 - Special
4.02 Approval of Financials
4.0202 Treasurer's Report
4.03 Acceptance of Gifts & Grants
4.04 Acceptance of Keystone Correspondences
4.0401 Keystone Superintendent’s Meeting Minutes from 01/9/2018
4.0402 Keystone BOD 01/17/208 Agenda
4.0403 Keystone BOD Minutes from 01/17/2018 (unofficial)
4.0404 Keystone January Newsletter
4.05 Acceptance of the Personnel Report
4.0501 Acceptance of B.Kramer Resignation
4.06 Acceptance of approved field trips
4.07 Acceptance of Correspondences
4.0701 SQE Legislative Report 1.12.18
4.0702 SQE Legislative Report 1.19.18
4.0703 SQE Legislative Report 1.26.18
4.0704 SQE Legislative Report 2.2.18
4.08 Acceptance of the Audit
4.0801 Communication Letter
4.0802 Financial Statement
4.09 Acceptance of KSDE Audit
4.0901 Weighted Enrollment Summary
RECOMMENDED ACTION: MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.
5.0 LEADERSHIP REPORTS
5.01 Mrs. Gracey, Board Clerk
5.02 Principals’ Reports
5.03 Superintendent’s Report
5.04 Keystone Report, Ms. Chapman
6.0 OLD BUSINESS
6.01 KASB Policy Updates (A)
Purpose: KASB periodically recommends updates or additions to our policy handbook.
Background: This is the first reading of changes to the KOMA language for entering into executive session. We have been using this language since July so these policies would align with our current practice.
Supporting Documents: Policy Revisions
Recommendation: To adopt the updated Policies as presented.
6.02 Copier Contracts (A)
Purpose: To compare proposals for copier lease and service. We currently are under contract until July of 2019.
Background: We were approached by Canon to make a proposal to become the sole copier company in the school earlier this year. After seeing the potential savings, the board advised to get another proposal from Savin the other copier company we currently use. These proposals can be found below.
Recommendation: Take no action. Request bids closer to the end of the lease so no buyout is necessary.
7.0 NEW BUSINESS
7.01 SCHOOL CALENDAR 2018-2019 REVIEW (A)
Purpose: To review the first draft of the 2018-2019 school calendar.
Background: This years calendar contains additional teacher staff development days that will be specifically used for Professional Learning Communities(PLC). This will provide time for teachers to collaboratively work on curriculum and analyze data to better meet the needs of all students. All terms of the Negotiated Agreement are fulfilled with this calendar.
Supporting documents: Calendar draft
Recommendation: To approve the calendar for the 2018-19 School year as presented.
7.02 BOARD MEMBER RESIGNATION (A)
Purpose: To approve the resignation of Stephanie Moore, effective February 11, 2018
Background: Ms. Moore holds USD #377 Position #3,represents the portions of Kapioma and Benton townships in Atchison County, the portion of Grasshopper lying South of the South edge of Township Five and those contiguous portions of Jackson and Jefferson counties which are in USD 377.
ACTION NEEDED: MOVE TO APPROVE RESOLUTION 02142018 AS PRESENTED.
7.03 Mat, mop and uniform Service
Purpose: To approve a change in who provides our mat,map and uniform service .
Background: We currently have service for our building entry mats, dry mops and provide uniform service for our custodians. After looking into these expenses, I believe we can save a considerable amount of money in this area. By a combination of changing our service provider, changing frequency and quantity of items serviced and buying some items out right we should see savings moving forward.
Recommendation: To accept the proposal from UniFirst for services as presented.
7.04 Science Club Paranormal Investigation Request
Purpose: The Science club is requesting permission to conduct further research into paranormal activity.
Recommendation: To give permission for the Science Club to continue with their next investigation.
8.0 EXECUTIVE SESSION
8.01 EXECUTIVE SESSION – PERSONNEL (A)
Recommendation (15 minutes): Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.
8.02 Executive Session - Negotiations (A)
Recommendation (10 minutes): Move to go into executive session to discuss negotiations pursuant to the exception for employer-employee negotiations under KOMA, and the open meeting will resume in the boardroom at_______.
9.0 ACTION FOLLOWING EXECUTIVE SESSION (A)