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December 11,2017 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 /

Monday, December 11, 2017


(A) – Action Item(s)    (D) – Discussion Item



1.01    Call the meeting to order

1.02    Approval of the agenda


2.0 Executive Session


Recommendation (20 minutes):   Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.    

2.02 EXECUTIVE SESSION - Student Matter

Recommendation (15 Minutes):   Move to go into executive session to discuss student matters pursuant to the exception relating to action adversely or favorably affecting a student under KOMA, and the open meeting will resume in the boardroom at _________.


Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.



  • John Livingston – News Press Athlete of the Week
  • MaKaea Forbes -- News Press Athlete of the Week
  • Katie Beien -- News Press Athlete of the Week, All News Press Volleyball, Atchison Globe Top-Six Volleyball
  • Tucker Smith -- All News Press Football Team, Atchison Globe Top-11 Football, Wichita Eagle All-State Football.


  • New Website Design



5.01     Approval of Minutes from November 13, 2017

5.02     Approval of Financials

5.0201 Activity Reports, Bills & Claims

5.0202 Treasurer's Report

5.03     Acceptance of Gifts & Grants

5.04     Acceptance of Keystone Correspondences

5.0401 Keystone Superintendents’ Council Agenda for 12/05/2017

5.0402 Keystone Superintendents’ Council Minutes for 12/05/2017

5.0403 Keystone BOD Agenda for 12/13/2017 (Tentative)

5.0404 Keystone BOD Minutes from 11/15/2017 (unofficial)

5.0405 Keystone Personnel Report

5.05 Acceptance of Personnel Report

5.06 Acceptance of Approved Field Trips

5.0601 Soundmasters request

5.07 Acceptance of Approved Fundraisers

5.08 Acceptance of KSDE Preliminary Legal Max Letter

5.09 Acceptance of Correspondences

5.0901 SQE Legislative Report December 6, 2017

5.0902  KSDE Excessive Food Service Balance Letter

5.10  Adopt a Resolution for Destruction of Records



6.01      Mrs. Gracey, Board Clerk

  • Audit Report

6.02      Administrative Reports

6.03      Superintendent’s Report

6.04     Keystone Report, Ms. Chapman


7.0 New Business

7.01    Auditorium Naming (D)

Purpose:   To discuss naming the Auditorium after Paul Lundgren and Eileen Wohletz.  

Background:   Both were instrumental in getting the Auditorium included in the plans for the JSH when it was being built. The have dedicated numerous years of their lives to teaching music and instill the love for music in their students.  

Recommendation:  Discussion Only



7.02   New Contract for Copiers (D/A)

Purpose:  To discuss a proposal from Canon for copiers

Background: The district currently has 10 copy machines that are used in the district.  9 Canon Copier and 1 Savin copier.  Currently, all staff have been asked to use the large Savin copier for copying large amounts of items.  In evaluating the district, I identified this as a possible means to reduce cost by “right sizing” the number of machines and expense per copy.  Canon has agreed to pay off the lease of the Savin machine and replace the existing Canon copiers with new models.

Supporting Documents:  

Canon Proposal

Copy and Cost Breakdown

Approved RFP Contract Documents

Recommendation:  To discuss the proposal and if in agreement to change, make a motion to allow the Superintendent to proceed with entering into a contract with Canon for new copy machines.  If not in agreement, more information will continue to be gathered for continued discussion in the future. 


8.0 Adjourn