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September 11, 2017 - Regular Session


Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 /

Monday, September 11, 2017


    (A) – Action Item(s)    (D) – Discussion Item





1.01    Call the meeting to order -- Board President Nancy Keith

1.02    Pledge of Allegiance -- Board President Nancy Keith

1.03    Approval of the agenda






Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.






Mrs Wanda Small --

  • National Innovator of the Year
  • 2017 Kansas Teacher of the Year Nominee
  • KFAC Janet Sims Memorial 2018 Teacher of the Year


*Board members may request to have any consent agenda item moved to the regular agenda to be voted on separately.


4.01    Approval of Minutes from August 22, 2017

4.02    Approval of Activity Reports, Bills & Claims and Treasurer's Report

4.03    Acceptance of Gifts & Grants  

4.04    Acceptance of Approved Field Trips  

4.05    Approval of Personnel Report

4.06    Acceptance of Title I and Title II Award Letters

4.07    Acceptance of Federal Food Service Sub-Grants

4.071 Discover MyPlate/Serving Up My Plate Sub-Grant

4.072 Family Fun, Food and Fitness Sub-Grant

4.08   Acceptance of Approved Fundraisers





5.01      Mrs. Gracey, Board Clerk

5.02      Principals’ Reports

5.03      Superintendent’s Report - Dr. Gaddis

6.0        Old Business


6.01      Superintendent Evaluation (A)

Purpose:   To determine which Superintendent Evaluation should be completed for the October Board of Education meeting.  

Background:   New Superintendents must be evaluated after the first 60 days of each semester.  The first evaluation needs to be completed at the October Board of Education meeting.  KASB provided some examples for Evaluating the Superintendent.  One needs to be chosen and completed so it can be discussed at the October Board of Education Meeting.

Recommendation: To use the KASB Superintendent Evaluation form.

Supporting Material:  

KASB Evaluation

Superintendent Evaluation



6.02     Insurance (D/A)

Purpose:   To discuss employee insurance options

Background:   We need to determine if the district is going to continue in the State Health Insurance plan or go independent with another insurance option.   The insurance committee has looked at the proposals for independent insurance and should have a recommendation as to the direction they would prefer the district move.  The final decision is the board’s to determine.


Supporting Documents:

State Health Plan Premiums

New Plan Information Summary

District Cost Comparison

Network Providers- Doctors

Network Providers - Facilities

Dental Information

Vision Information



6.03 Change in League Affiliation (A)

Purpose: To discuss a change in league affiliation from the Big 7 to the Northeast Kansas League

Background: The district has been exploring a better fit for league affiliation due to our declining enrollment. The Northeast Kansas League has made an offer to allow us to enter their league beginning in the 2018-19 School year for both HS and JH.

Recommendation: To accept the offer from the Northeast Kansas League to become a member school beginning in the 2018-19 school year for both HS and MS Activities.

Supporting Documents: Northeast Kansas League Letter


7.0 New Business


7.01    Calendar Change (D/A)

Purpose: To look into moving Spring Break for the 2017-2018 School year to match the Kansas Board of Regents.

Background: Most schools in Kansas try to align their Spring Break with the Board of Regent College and Universities.  This year the calendar was adopted with Spring Break being the week before the designated KBOR Spring Break.  This means that our Spring Break  does not align with students who attend Highland Community College’s Vo-Tech and John Dewey Learning Academy.  We will need to provide transportation for these students during the week we are off.  Also, Vo-Tech students who are in soundmasters will have to choose between the annual trip and attending vo-tech.

Recommendation: To adjust the District Calendar to have the same spring break as the KBOR, the week of March 19-23.

Supporting Documents:

Adopted Calendar

Proposed Calendar - new spring break



7.02 2017 ACT Results (D)

Purpose: To share the class of 2017 ACT Results.

Supporting Documents: 2017 ACT Results



7.03 New Access Card Readers for DO & JSH (D)

Purpose: To discuss changing the Access Card Readers at the DO & JSH to match what is currently being used at the ES.

Background: The district currently operates two different card reader systems. The system used at the DO and JSH is older and out of date.  The system does not allow the cards to be program like the system at the ES and the cards are no longer available.  If we transition to one system district wide we would be able to better secure our buildings.

Supporting Documentation:

DO Front door replacement

DO Front and Back Door Audio only

DO Front and Back Door Audio and Video

JSH Front door replacement

JSH Front and Back Door with Video




8.0 Executive Session

8.01 Executive Session

Action: Move to go into executive session to discuss personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at _____________


10.0 Other



9.0 Adjourn