Unified School District #377 Board of Education
USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
Monday, May 08, 2017
REGULAR SESSION – 6:30 P.M.
6:30 PM Regular Session (A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1.01 Call the meeting to order
1.02 Approval of the agenda
ACTION NEEDED: MOTION TO APPROVE THE AGENDA
2.0 HEARING OF THE AUDIENCE (A)
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
Presentations shall not exceed 5 minutes.
Subjects, other than policy issues, will generally be referred to the administration.
Comments shall be limited to issues and not refer to personalities.
Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
When addressing the board, please be reminded that +matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
Mr. English and some of his Yearbook staff will be in attendance to pass out yearbooks.
Erik Hage, CBIZ CPCU, ARM Account Executive will be here to review the General Liability and Workers Comp recommendations
4.0 CONSENT AGENDA ITEMS (A)
4.02 Approval of Financials
4.0202 Treasurer's Report
4.03 Acceptance of Gifts & Grants
4.04 Acceptance of Correspondences/Reports
4.0401 Keystone Board of Directors’ Agenda for May - Not available
RECOMMENDED ACTION: MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.
5.0 LEADERSHIP REPORTS
5.01 Mrs. Gracey, Board Clerk
5.02 Principals’ Reports
Special Ballot to Reclassify Member Schools
5.03 Mr. Wiseman, Superintendent’s Report
Update on Legislative and School Finance issues
5.04 Keystone Report, Ms. Chapman
6.0 ACTION ITEMS
6.01 CBIZ PROPOSAL FOR PROPERTY APPRAISAL SERVICES (A)
Purpose: To discuss the recommendation to conduct a property appraisal for the purpose of aligning GL insurance coverage with building values.
Background: Valuation appraisals are needed to ensure appropriate coverage on all of our buildings. The cost is $3,200.
Supporting documents: Proposal PDF
ACTION NEEDED: MOVE TO APPROVE THE PROPERTY APPRAISAL PROPOSAL AS PRESENTED.
6.02 GENERAL LIABILITY AND WORKERS COMP - CBIZ (A)
Purpose: To review, discuss and approve the general liability and workers comp policy recommendations.
Background: CBIZ is the District’s general liability and worker’s comp broker, responsible for soliciting bids and making recommendations.
The Package policy is up slightly due to trending in the property values. If the board opts to purchase the valuation product, CBIZ adjust the values to match the finalized report.
Further, the Workers’ Compensation premium has increased due to the Experience Modification Factor change. The mod factor was 0.79 in 2016, and has increased to 1.17 in 2017 due to claims experience, among other factors. Coverage for Workers’ Compensation was marketed to Accident Fund this year, as detailed on page 16.
Supporting Documentation: GL and WC Proposal
ACTION NEEDED: MOVE TO APPROVE THE GENERAL LIABILITY AND WORKERS COMP RECOMMENDATIONS AS PRESENTED.
6.03 FOOD SERVICE MANAGEMENT CONTRACT (FSMC) (A)
Purpose: To review and approve the FSMC proposal submitted by OPAA.
Background: OPAA was the only FSM bidder. Negotiations were held on Friday, May 5. The district negotiated a 2-cent decrease in the price per meal. Summary documents are being developed by OPAA and will be presented at the board meeting, if not sooner.
RECOMMENDED ACTION: MOVE TO APPROVE THE FOOD SERVICE MANAGEMENT PROPOSAL FROM OPAA AS PRESENTED.
6.04 PARENTS AS TEACHERS (PAT) CONTRACT RENEWAL (A)
Purpose: To review and approve the Keystone PAT contract for 2017-2018.
ACTION NEEDED: MOVE TO APPROVE THE PAT CONTRACT FOR 2017-2018 AS PRESENTED.
6.05 KASB MEMBERSHIP RENEWAL (A)
Purpose: To renew KASB membership and legal assistant contract for 2017-2018
Option #1: KASB membership renewal for FY2017 $8,360 (same as previous three years)
Supporting Documents: KASB Renewals for 2017-2018
RECOMMENDED ACTION: MOVE TO RENEW KASB MEMBERSHIP FOR THE 2017-2018 SCHOOL YEAR.
6.06 KASB LEGAL ASSISTANCE FUND RENEWAL (A)
Purpose: To renew KASB Legal Assistance contract
KASB legal assistance fund service fee for FY2017 $1,650 (same as previous three years)
Supporting Documents: See item 6.06 supporting documents
RECOMMENDED ACTION: MOVE TO RENEW KASB LEGAL ASSISTANCE FUND CONTRACT FOR THE 2017-2018 SCHOOL YEAR.
6.07 INDEPENDENT AUDIT PROPOSALS (A)
Purpose: To review and discuss Independent Audit Proposals and approve an Audit contract for the 2016-2017 school year.
Background: We received bids back from four out of the seven firms we contacted seeking bids. Mrs. Gracey will present a recommendation for the Board to consider at Monday night’s meeting. For the past six years, we contracted with Karlin & Long, LLC.
RECOMMENDED ACTION: MOVE TO APPROVE THE INDEPENDENT AUDIT CONTRACT RECOMMENDATION AS PRESENTED.
6.08 AUTOMATED DEFIBRILLATOR DEVICE PURCHASE RECOMMENDATION (A)
Purpose: To consider options on upgrading our four AEDs per the recommendation of Nurse Forbes.
Background: Nurse Forbes recommends the Zoll brand AED units, which is what she is most familiar with having worked in the hospital setting for the last 25 years. Our own local EMS and hospital use this very same brand of AED units.
The battery pack and accessories have a 5 year shelf life,exceeding the average 2 year on other major manufacturer units. With the purchase of new units, all locations within the district will have capability to serve the pediatric population in the event of an emergency. Our current units have the capability to serve only, persons 8 years of age and older.
RECOMMENDED ACTION: MOVE TO APPROVE THE AED PURCHASE RECOMMENDATION AS PRESENTED
6.9 BOARD MEMBER RESIGNATION (A)
Purpose: To approve the resignation of Pat Kearney, effective May 09, 2017
Background: Mr. Kearney holds USD #377 Position #2, which represents Walnut, Mt. Pleasant and Center Townships of Atchison County and that portion of Jefferson County, Kansas, which is in USD #377.
ACTION NEEDED: MOVE TO APPROVE RESOLUTION 050817 AS PRESENTED.
6.10 EXECUTIVE SESSION – PERSONNEL (A)
Recommendation (15 minutes): Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.
6.11 PERSONNEL RECOMMENDATIONS (A)
Purpose: To approve personnel recommendations
ACTION NEEDED: MOVE TO APPROVE PERSONNEL RECOMMENDATIONS AS PRESENTED
ADVANCED AGENDA PLANNING
Parents as Teachers Report
Inservice and Professional Development report
State Assessment updates