Unified School District #377 Board of Education
USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
Monday, December 12, 2016
REGULAR SESSION – 6:30 P.M.
6:30 PM Regular Session (A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1.01 Call the meeting to order
1.02 Approval of the agenda
ACTION NEEDED: MOTION TO APPROVE THE AGENDA
2.0 HEARING OF THE AUDIENCE (A)
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
Presentations shall not exceed 5 minutes.
Subjects, other than policy issues, will generally be referred to the administration.
Comments shall be limited to issues and not refer to personalities.
Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
4.0 CONSENT AGENDA ITEMS (A)
4.02 Approval of Financials
4.0202 Treasurer's Report
4.04 Acceptance of Keystone Correspondences
4.0402 Keystone BOD Agenda for December
4.05 Acceptance of Independent Audit Reports as final. Kansas State Statute calls for school districts to conduct an annual independent audit in accordance with applicable standards. The results of USD #377's audit were presented at the November BOE meeting. They are included for acceptance as part of the December consent agenda. Reports:
4.06 Approval of Non-resident students
4.07 Acceptance of Reports and Correspondences
PAT November Report
RECOMMENDED ACTION: MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.
5.0 LEADERSHIP REPORTS
5.01 Mrs. Gracey, Board Clerk
5.02 Principals’ Reports
JH Track Sweats - $1,099.50 Nill Brothers (BSN - $3799/Pony-$3999)
Request to be admitted to the NEKL - results.
Recognition of the 2007 HS GBB team that finished 3rd in Class 3A State
Mrs. Scherer – Report
5.03 Mr. Wiseman, Superintendent’s Report
Freezer quotes - Summary sheet of quotes to replace elementary freezer
Farm Project Update - Concrete bid from Martin Construction approved - $9,870.
Professional Development Updates
Personnel – School Nurse position.
KESA - Kansas Educational Systems for Accreditation
MARC/RHSCC Emergency Management Meeting Update - next meeting is scheduled for January 24th at 1:00 pm.
5.04 Keystone Report, Ms. Chapman
6.0 EXECUTIVE SESSION
6.01 EXECUTIVE SESSION – PERSONNEL (A)
Recommendation (30 minutes): Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.
6.02 EXECUTIVE SESSION – NEGOTIATIONS
Recommendation (20 minutes): Move to go into executive session to discuss negotiations in order to protect the public interest in negotiating a fair and equitable contract and that the board returns to open session in this room at_______
7.0 DISCUSSION ITEMS
7.01 KASB POLICY RECOMMENDATIONS - FIRST REVIEW (D)
From Angie Stallbaumer, KASB Policy Specialist/Staff Attorney:
The contents of this policy package should be reviewed by the superintendent, the clerk, and the board. It may not hurt to run it by your other district administrators, staff, and student body representatives if your policy requires staff and student input. If any of the new policy recommendations meet district needs, they are ready to add to the policy book after board approval.
Once adopted, policies have the force and effect of law. Suggested policies should not be placed in the policy book without an opportunity for board discussion and an official motion to approve their addition to the district’s policy book.
Minutes from the meeting should reflect when policies were adopted and which policies were approved. To save time in case of an audit, file a copy of the minutes with critical policies required by law.
Clerks must also make sure an historical policy file is maintained in the district containing older versions of the policies for future reference. Note that these may be scanned and retained electronically to ease your storage burden, but you don’t want to discard them altogether.
ACTION NEEDED: DISCUSSION ONLY
7.02 AM TRUST NORTH AMERICA LOSS CONTROL POLICY RECOMMENDATIONS - NEW HIRE SAFETY TRAINING AND SAFE LIFTING POLICY (D)
Purpose: To review and discuss Am Trust loss control recommendations for policy development as it pertains to new hire safety orientation and safe lifting procedures.
Comments: The policy recommendation establishes that new hire be trained and oriented in District safety procedures and protocols.
ACTION NEEDED: DISCUSSION ONLY
7.03 AM TRUST NORTH AMERICA LOSS CONTROL POLICY RECOMMENDATIONS - MANDATORY MONTHLY SAFETY MEETINGS
Purpose: To review and discuss Am Trust loss control recommendations for policy development as it pertains to mandatory monthly safety meetings.
Comments: Monthly safety meetings are held for transportation department, food service, and maintenance/custodial. This recommendation puts into writing that these meetings are mandatory.
Language to be added to the District Personnel Handbook:
The Maintenance/Custodial Department will hold mandatory monthly safety meetings. Maintenance/Custodial staff absent from monthly safety meetings will be required to attend a makeup meetings with department supervisors.
ACTION NEEDED: DISCUSSION ONLY
7.04 AM TRUST NORTH AMERICA LOSS CONTROL POLICY RECOMMENDATIONS - WEIGHT ROOM / FITNESS CENTER WAIVER / RELEASE FORM REVISION
Purpose: To review and discuss Am Trust loss control recommendations for policy development.
Comments: The district Weight room / Fitness Center waiver/release form has been revised and with this new policy will become mandatory for all staff and community members wanting to use the facility during the regular school day and beyond the regular school day.
ACTION NEEDED: DISCUSSION ONLY
8.0 ACTION ITEMS
8.01 PERSONNEL RECOMMENDATIONS (A)
Pupose: To approve personnel recommendations as presented.
Paul Courter – HS Baseball Assistant Coach
Carla Forbes – Interim School Nurse, $28 per hour
Ron McClanahan – full time custodian with benefits / starting salary $9.00/hr
Mandy Lawrence – part time custodian, no benefits / starting salary $8.50/hr
Alyssa Richardson – salary recommendation will be submitted at the meeting
Julie Dillon – Junior Class sponsor, replacing Cheri Hawk. Contract prorated.
Angie Kimmi – PDC Chair
RECOMMENDED ACTION: MOTION TO APPROVE THE PERSONNEL RECOMMENDATIONS AS PRESENTED.
8.02 APPROVAL OF STUDENT TRIPS (A)
Purpose: To approve trip requests submitted by sponsors and recommended for approval by the building principals.
Wed Feb 8 Washburn University Department of Physics and Astronomy. Allows science club students to see scientific labs and research currently being conducted at the University. (Mr. Oswald)
Sat Feb 18 Holton Honor Band / Select G6, G7, & G8 students / 1st, 2nd, and 3rd year band students will practice and perform challenging yet ability appropriate band literature with other 1st, 2nd, and 3rd year band students from the NE Kansas area. (Mrs. Kerwood)
Sat March 4 Science Club trip to Hutchinson, KS to tour Cosmosphere. Will be a trip for certain science club members who sign up, in order that they may develop a better understanding of the space program and its history. (Mr. Oswald)
TBD JCCC Job Olympics / G9-12 / 7th graders will go to observe only, as they are not allowed to participate until grade nine. Ninth thru twelfth grade will participate. (Mrs. Dawson)
Sat April 1 Regional Solo and Ensemble Festival for select HS students @ Benedictine College / Students will prepare solos and small ensembles to play for a judge at the festival. Students receiving a 1 at this festival qualify for State.
Thu April 13 State Large Group Festival @ Atchison Middle School, Atchison / Students will prepare and present two works, one that must be selected from a required list, to a set of highly qualified judges in order to receive feedback to help with personal and ensemble growth and musicians and learners.
Sat April 22 Hiawatha Junior High Large Group and Solo and Ensemble Festival - Junior High band members will prepare large group and solo / ensemble pieces to play for a judge or group of judges. (Mrs. Kerwood)
Sat April 29 State Solo and Ensemble Festival. SE Saline HS, Gypsum / Students who receive a 1 rating with a solo and/or a small ensemble at Regional Festival are eligible to perform at State Festival
Fri May 5 Remington Nature Center trip for all G1 students / The Remington Nature Center of St. Joseph offers a unique educational experience for groups of all ages. After an hour tour of the center, there will be a program. The Program is "Snakes Alive!" any age, 30-40 minutes; Meet live snakes in a safe, hands-on manner. Whether you love them or fear them, most everyone is fascinated by them. This program addresses the fears and myths associated with snakes. The Pony Express National Museum: the Pony Express of St. Joseph offers educational and state-of-the-art exhibits conveying the creation, operation and termination of the legendary Pony Express and its riders.They offer guided tours upon request as well as a variety of activities, including a scavenger hunt and several other interactive worksheets. The tour begin by showing a 15-minute Pony Express Educational Video. Several of the exhibits are hands-on including the chance to pump water from an old well, use a telegraph machine, sort mail in a minute, switch a mochila to a saddle and explore and entire play room dedicated for children. The “Family Life on the Frontier” room allows kids of all ages the chance to dress up as pioneer and experience life in the 1800s through using multiple props. (Mrs. Stutesman)
ACTION NEEDED: MOVE TO APPROVE STUDENT TRIP REQUESTS AS PRESENTED.
8.03 WINTER AFTER SCHOOL CONDITIONING PROGRAM
Purpose: To approve an after school winter conditioning program for any student grades 7-12 not participating in winter sports.
Comments: Gentry Linscott has agreed to run a winter condition program for interested JSH students. If approved, the program will run four days per week through the end of February. Program cost is estimated at $840 (approx. 35 days x 1.5 hours per day x $16/hr)
RECOMMENDED ACTION: MOVE TO APPROVE THE WINTER AFTER SCHOOL CONDITIONING PROGRAM RECOMMENDATION AS PRESENTED.
ADVANCED AGENDA PLANNING
Board Self Evaluation Process and Timeline
District Early Retirement Report
Audit contract for FY 2017 - Call for bids
General Liability Insurance - Call for bids
Parents as Teachers Report
Inservice and Professional Development report
District assessment schedule report