Unified School District #377 Board of Education
USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
Monday, November 14, 2016
REGULAR SESSION – 6:30 P.M.
6:30 PM Regular Session (A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1.01 Call the meeting to order
1.02 Approval of the agenda
ACTION NEEDED: MOTION TO APPROVE THE AGENDA
2.0 HEARING OF THE AUDIENCE (A)
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
Presentations shall not exceed 5 minutes.
Subjects, other than policy issues, will generally be referred to the administration.
Comments shall be limited to issues and not refer to personalities.
Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
Elementary Student Council and Sponsor, Lindsey Cordell will make a short presentation on all the various activities the elementary student council will be working on this school year.
Science Club Presentation. Mitch Oswald, sponsor
Soundmaster Field Trip presentation. Mrs. Amy Eckert, sponsor.
National Character Education Conference Report - McMillan, Scherer, Cordell
4.0 CONSENT AGENDA ITEMS (A)
4.02 Approval of Financials
4.04 Acceptance of Keystone Correspondences
4.0404 Keystone BOD Minutes from 10/19/2016 (unofficial)
4.05 Approval of non-resident students for 2016-2017
4.06 Acceptance of Reports and Correspondences
RECOMMENDED ACTION: MOVE TO APPROVE THE CONSENT AGENDA AS PRESENTED.
5.0 LEADERSHIP REPORTS
5.01 Mrs. Gracey, Board Clerk
5.02 Principals’ Reports
5.03 Mr. Wiseman, Superintendent’s Report
Professional Development Update
Elementary roof hail damage report (insurance letter)
KESA - Kansas Educational Systems for Accreditation - Meeting Update
MARC Emergency Management Meeting Update – MARC Documents from mtg
Chemical Spill Update
Request to be admitted to the NEKL
5.04 Keystone Report, Ms. Chapman
6.0 DISCUSSION ITEMS
6.01 FARM AND OUTDOOR LEARNING CENTER PROJECT (D)
Purpose: To approve the recommendation by the Farm Committee to move forward with outdoor learning center project, bubbling brook waterfall, and horticulture garden.
6.02 ACCJSH SCHOOL IMPROVEMENT PLAN (D)
Purpose: To discuss the Junior-Senior High’s draft School Improvement Plan
Background: The proposed School Improvement plan aligns with the new state accreditation model and accountability measures of the ESSA
6.03 AUDIT REPORTS (D)
Purpose: Atchison County Community Public Schools (USD #377) retained James M. Long, CPA and Karlin & Long, LLC to perform the District's annual independent audit for fiscal year 2016. Report drafts are attached for review.
Background Details: Kansas State Statute calls for school districts to conduct an annual independent audit in accordance with applicable standards. The results of USD #377's audit are reported in the attached documents:
The District's financial statements received an unqualified, clean opinion as a result of the independent financial audit for the fiscal year ended June 30, 2016. The audit reports showed no findings of material weaknesses, significant deficiencies, nor noncompliance.
6.04 REVIEW WELLNESS POLICY (D)
Purpose: To review and discuss the district wellness plan.
Background: The Wellness Committee will be meeting on Tuesday, November 15 to review the Wellness Plan, as well as complete a first round assessment of OPAA and the Food Service program.
Schools contracting with a Food Service Management Company (FSMC) must monitor the operation of the FSMC by conducting on-site visits and completing the Kansas Food Service Management (FSMC) Monitoring Form, Form 14-A, in order to ensure that the FSMC complies with the contract and any other applicable Federal, State, and local rules and regulations. The monitoring form 14-A is to be completed for each food service site at least two (2) times per school year. Schools must maintain documentation of monitoring and whether or not corrective action was taken for review or audit.
6.05 DATA POINT #2 - NORM REFERENCED ASSESSMENTS (D)
Purpose: To discuss implementation of an assessment tool to fill data point #2 gap.
Background: We have used ASPIRE at the JSH and several different assessment tools at the elementary to provide student achievement data (#2). There are three data points we use: 1) State Assessments, 2) Norm-referenced, and 3) local assessments.
As we prepare to move into the first year of the accreditation, the administrative team believes we need to shore up a big hole that exists - Data point #2.
7.0 ACTION ITEMS
7.01 EXECUTIVE SESSION – PERSONNEL (A)
Recommendation (30 minutes): Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.
7.02 PERSONNEL RECOMMENDATIONS (A)
Purpose: To approve personnel recommendations as presented.
RECOMMENDED ACTION: MOVE TO APPROVE THE PERSONNEL RECOMMENDATIONS AS PRESENTED.
7.03 APPROVAL OF STUDENT TRIPS (A)
Purpose: To approve trip requests submitted by sponsors and recommended for approval by the building principals.
A. Kerwood 11/12/2016 KMEA Honor Band Auditions
P. English 12/01/2016 HS Yearbook class to sell ads
A. Eckert 12/16/2016 HS Soundmasters Christmas Tour
A. Eckert 03/11-12/2016 HS Soundmasters to Omaha, NE
ACTION NEEDED: MOVE TO APPROVE STUDENT TRIP REQUESTS AS PRESENTED.
7.04 APPROVAL OF REQUESTED FUNDRAISERS (A)
Purpose: To approve fundraiser requests
Fundraiser requests to date
10/24 -10/31 Student Ambassadors Boo Candy Grams
11/14 -11/29/16 HS StuCo Butter Braids
ACTION NEEDED: MOVE TO APPROVE THE FUNDRAISER REQUESTS AS PRESENTED.
ADVANCED AGENDA PLANNING
District Early Retirement Report
Audit contract for FY 2018 - Call for bids
General Liability Insurance - Call for bids
Parents as Teachers Report
Inservice report of topics scheduled for current school year
District assessment schedule report