January 8,2018 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

Monday, January 08, 2018


REGULAR SESSION – 6:30 P.M.

6:30 PM     Regular Session       (A) – Action Item(s)    (D) – Discussion Item



1.0    MEETING OPENING



1.01    Call the meeting to order

1.02    Approval of the agenda

ACTION NEEDED:  MOTION TO APPROVE THE AGENDA



2.0    HEARING OF THE AUDIENCE (A)



Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • ​Presentations shall not exceed 5 minutes.
  • Subjects, other than policy issues, will generally be referred to the administration.
  • Comments shall be limited to issues and not refer to personalities.
  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.

When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.



3.00   ELECTIONS AND APPOINTMENTS (A)



3.01     ELECTION OF 2017-2018 BOARD VICE-PRESIDENT (A)

Purpose:  The Board will elect the 2017-2018 Vice-President as outlined by Kansas Statute 72-1133.

Recommendation: To nominate and elect a 2017-2018 Board of Education Vice-President.


3.02    APPOINT BOARD MEMBER REPRESENTATIVES (A)

Purpose:  For the board to approve board member committee and to appointments/liaisons.

Comments:   The following are committee and organization appointments:

Keystone Learning Services Board Rep...................................................................................Barb Chapman           

Keystone Learning Services Board Alternate..............................................................................Nancy Keith

Insurance Committee (2).................................................................................... Lori Lanter & Kelli Bottorff

Negotiations Team (2)............................................................................................Greg Smith & Corey Neill

KASB Government Relations (1)......................................................................................... Stephanie Moore

Classified Salary (2)...................................................................................... Stephanie Moore, Kelli Bottorff

Centennial Scholarship.................................................................................................................  Lori Lanter

  • Centennial is to help make choices for scholarships. In order to serve, you may not have any relatives who are candidates for the scholarship.

Centennial Scholarship Alternate............................................................................................Barb Chapman

ACCHS Alumni Foundation (2 Year Appt.)....................................................................................Nancy Keith

  • Alumni foundation is more of liaison position. There is not a whole lot of work just a couple meetings at most

ACCHS Alumni Foundation – alternate.........................................................................................Greg Smith

Schools for Quality Education Board Rep……………………………………...……………...............................Corey Neill

 

ACTION NEEDED:  MOVE TO APPROVE BOARD MEMBER COMMITTEE ASSIGNMENTS AND APPOINTMENTS AS PRESENTED.



4.0    RECOGNITIONS/PRESENTATIONS (D)



Presentations

  • Audit Presentation


5.0 CONSENT AGENDA ITEMS (A)



5.01     Approval of Minutes from December 11, 2017

5.02     Approval of Financials

5.0201 Activity Reports, Bills & Claims

5.0202 Treasurer's Report

5.03     Acceptance of Keystone Correspondences

5.0301 Keystone BOD Agenda from 12/13/2017

5.0302  Keystone BOD Minutes from 12/13/2017 (unofficial)

5.0303  Keystone December Newsletter

5.04 Acceptance of Non Resident Student Applications

5.05 Acceptance of reports and Correspondences

50501 Schools for Quality Education Legislative Report 12/20/17

5.06 Acceptance of Achieve Assessment Inventory Sub-Grant Agreement

5.07 Acceptance of the Personnel Report

 

RECOMMENDED ACTION:  MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.



6.0    LEADERSHIP REPORTS (D)



6.01      Mrs. Gracey, Board Clerk

6.02      Administrative Reports

6.03      Superintendent’s Report

6.04 Keystone Report, Ms. Chapman



7.0        Old Business 




 



8.0 New Business



8.01 KASB Policy Updates (D)

Purpose:  KASB periodically recommends updates or additions to our policy handbook.  

Background:  This is the first reading of changes to the KOMA language for entering into executive session.  We have been using this language since July so these policies would align with our current practice.

Supporting Documents: Policy Revisions

Recommendation:  First read only


8.02 Regular Meeting Day Change (A)

Purpose: To discuss the potential move of the regular meeting day from the 2nd Monday of each month to the 2nd Wednesday of each month.

Supporting Documents: Meeting date comparison

Recommendation:  Determine what day regular meetings will be held on in the future. 



9.0 Executive Session



9.01 Executive Session - - Student Matters (A)

Recommendation (10 minutes):  Move to go into executive session to discuss student matters pursuant to the exception relating to action adversely or favorably affecting a student under KOMA, and the open meeting will resume in the boardroom at _________.


9.02 Executive Session – Personnel (A)

Recommendation (30 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.



10.0 Action following Executive Session (A)



10.01 Adjourn