October 9, 2017 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

Monday, October 9, 2017


REGULAR SESSION – 6:30 P.M.

6:30 PM     Regular Session      

(A) – Action Item(s)    (D) – Discussion Item



1.0    MEETING OPENING



1.01    Call the meeting to order

1.02    Approval of the agenda

 

ACTION NEEDED:  MOTION TO APPROVE THE AGENDA



2.0    HEARING OF THE AUDIENCE (A)



Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

 

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.

  • Subjects, other than policy issues, will generally be referred to the administration.

  • Comments shall be limited to issues and not refer to personalities.

  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.

  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

 

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

 

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.

 



3.0 CONSENT AGENDA ITEMS (A)



3.01      Approval of Minutes from September 11, 2017

3.02      Approval of Activity Reports, Bills & Claims and Treasurer's Report

3.03      Acceptance of Keystone Correspondences

3.0301 Keystone BOD Agenda & Minutes for 9/20/17

3.0302 Keystone Sups Minutes for 9/12/2017

30303 Keystone Sups Agenda for 10/10/2017

3.04     Acceptance of Approved Fundraisers and Field Trips

3.05     Acceptance of submitted E-Rate Bear Forms -  Form 1, Form 2, Form 3

3.06     Acceptance of the Federal REAP Grant Funds

3.07     Acceptance of ACCES Student Council Handbook

3.08     Acceptance of SO66, ACCES PBR, ACCJSH PBR

 

RECOMMENDED ACTION:  MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.

 



4.0    LEADERSHIP REPORTS



4.01      Mrs. Gracey, Board Clerk

 

4.02      Principals’ Reports

 

4.03      Superintendent’s Report

 

4.04     Keystone Report

 



5.0        OLD BUSINESS



5.01           2017 Kansas Association of School Boards (KASB) Convention Delegate Assembly Appointment (D)

Purpose:   The Kansas Association of School Boards (KASB) 2017 Annual Conference will be held in Wichita, KS, December 1-3, 2017 at the Hyatt Regency and Century II Convention Center.  The Delegate Assembly will be held on Sunday morning, December 3.  The Board needs to appoint a delegate.  Barb Chapman has tentatively agreed to fill this role.

Recommendation:            DISCUSSION ONLY

 



6.0 NEW BUSINESS



6.01     City Annexation of School District Property

Purpose: The city has passed a resolution to annex some property into the city limits.  The school district owns some of this property. We need to discuss if the district wants to support or dispute this action.

Supporting Documents:

  1. Resolution for Annexation

  2. Map of Annexed Property

  3. Plan to Extend Services

  4. Legal Description of Properties  

 

RECOMMENDATION: To support the city’s Annexation of District Property into the city limits.

 


6.02 PREFERRED VENDORS (A)

Purpose:  To review, discuss, and approve the preferred vendor recommendations.

Preferred vendors are local/area vendors who provide services to the district on an as needed basis.

Supporting Document:      Preferred Vendor Recommendations

Recommendation:  MOVE TO APPROVE THE PREFERRED VENDOR RECOMMENDATIONS AS PRESENTED

 


6.03 Replacement of Teacher Laptops

Purpose: To discuss replacing the laptops used by teachers and development of a schedule for continuous replacement.

Background Information:     The laptop computers that the teachers use on a daily basis are becoming very old and many have continuous problems.  The bulk of the laptops are 7.5 yrs old and were purchased 05/2010.  I would like to try and establish a 4yr rotation for all computers.  We have explored staff transition over to Chromebooks like the students but there are still programs that some use that must be stored on the device.

Supporting Documentation:

Teacher all laptops

Teacher laptops some chromebooks

Recommendation:     To approve the purchasing of laptops for all teachers as presented.

 



7.0 EXECUTIVE SESSION



7.01 Personnel Matters(A)

Recommendation (15 minutes): Move to go into executive session to discuss non-elected personnel matters pursuant to the non-elected personnel exception under KOMA, and the open meeting will resume in the boardroom at_______.

 


 

7.02 Student Matters (A)

Recommendation (10 Minutes): Move to go into executive session to discuss student matters pursuant to the exception relating to action adversely or favorably affecting a student under KOMA, and the open meeting will resume in the boardroom at _________.

 



8.0 Action following Executive Session



8.01 Personnel Report

Recommendation: To accept the personnel report as presented

 



 

8.02 Adjourn

 

 

**** Next Regularly Scheduled Meeting will be November 13, 2017 at 6:30 pm