Unified School District #377 Board of Education
USD #377 Administrative Building
306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210
AUGUST REGULAR SESSION
Tuesday, August 22, 2017
6:15 P.M. - Budget Hearing
6:30 PM Regular Session
(A) – Action Item(s) (D) – Discussion Item
1.00 BUDGET HEARING - 6:15 PM
1.01 CALL TO ORDER – 6:15 PM
By Mrs. Keith, President of the Board (A)
1.02 HEARING OF AUDIENCE
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
1.03 APPROVAL OF THE FY 2018 BUDGETS (D)
Supporting Documents: Published Budget
Action Needed: TO APPROVE THE FY 2018 BUDGET AS PRESENTED or AMENDED
2.0 APPROVAL OF THE REGULAR SESSION AGENDA (A)
Action Needed: TO APPROVE THE AGENDA AS PRESENTED
3.0 CONSENT AGENDA (A)
NOTE – These items represent matters which the Board may approve without detailed discussion. Any item on the Consent Agenda may be removed for separate discussion as an Action Item upon request by the Superintendent or any board member. The Board has received supporting information on all items prior to action on the Consent Agenda. Extra lines are added at the end of the consent agenda list to note the removed items in the minutes.
3.01 Approval of July 10, 2017 Regular Session Minutes
3.02 Approval of July 17, 2017 Special Meeting Minutes
3.03 Approval of Treasurer’s Report - 08/15/2017
3.04 Approval of Activity Reports, Bills & Claims, Petty Cash Reports
3.05 Acceptance of Gifts and Grants
3.07 Acceptance of Reports and Documents
3.0702 Keystone FY 2018 Budgets
3.07021 Keystone FY 18 Assessments
3.07022 Keystone FY 18 Form 120A
3.0703 Keystone Staffing Changes
3.0704 Keystone BOD Minutes 7.19.17
3.0706 Keystone Financials 6/30/17
3.0708 Keystone BOD Agenda 8.16.17
3.08 Acceptance of the Personnel Report
3.09 Acceptance of Building Valuation Report
3.10 Acceptance of Approved Field Trips
3.12 Acceptance of Approved Fundraisers.
3.13 Approval of Substitute Teacher List
RECOMMENDATION: TO APPROVE THE CONSENT AGENDA
4.0 LEADERSHIP REPORTS
4.01 Board Clerk
Mrs. Megan Gracey
4.02 Administrative Reports
Mr. Wallisch, JSH Asst/A.D. – Activity Numbers
Mr. Snyder, ES Asst/Curr Dir.
Mrs. McMillan, ES Principal
Mrs. Scherer, JSH Principal
Dr. Gaddis, Superintendent
5.0 OLD BUSINESS
5.01 HANDBOOK APPROVALS (A)
Purpose: To approve district and building level handbooks for the 2017-2018 school year.
Comments: Handbooks submitted for review and adoption are:
RECOMMENDED ACTION: TO APPROVE THE 2017-2018 DISTRICT AND BUILDING HANDBOOKS AS PRESENTED
5.02 Approve Bids for Roof Replacement on Old Bus Garage and Press Box (A)
Purpose: To review the bids the district received for replacing the roof on the Old Bus Garage and the Press Box.
Background: Both roofs are in need of repair.
Recommendation: Approve the bid from Kirberg Roofing for the amount of $26,100 for the replacement of the roof on the Old Bus Garage and the Press Box.
Supporting Materials: Roof Bids
6.0 New Business
6.01 Insurance Update (D)
Purpose: To discuss employee insurance options.
Background: Dr. Gaddis and Mrs. Gracey had a conference call today (8/22) with Jeremy Woydziak. He works for the group that KASB put us in contact with to gather the different proposals for potential insurance. The insurance commitee will be meeting to come up with a recommendation for the board for at the September meeting.
Supporting Material: Will be added prior to the meeting
6.02 Review Bids for Busses (D or A)
Purpose: To review the bids for purchasing two busses and trading in two busses.
Background: We have fallen off of the preferred rotation for purchasing busses. The district was able to transfer money last fiscal year to capital outlay. If possible, purchasing two busses would help get us back on the rotation. The low bid was from Midwest Transit, totaling $147,492 ($158,092 new busses & $10,600 trade-in)
Recommendation: To accept the bid from Midwest Transit for the purchase of two new busses with the trade-in of bus 42 & 47 totaling $147,492.
6.03 Insurance Coverage for Buildings (A)
Prupose: To review the proposed insurance increase to cover the updated valuation of the buildings.
Background: CBIZ has prepared a new quote showing the cost to fully insure the building based off of their new valuations. The increase in premium to cover the new property valuation is $3,449 and to add additional equipment is an increase of $198 for a total premium increase is $3,647.
Recommendation: To approve the new insurance coverages for the buildings.
Supporting Materials: Exposure Schedule
6.04 Superintendent Evaluation (D)
Purpose: To discuss and plan for the first evaluation of the Superintendent.
Background: New Superintendent must be evaluated in the first 60 days of each semester. The 60th day is 10/10 so it will need to be completed during the 10/13 BOE meeting.
Supporting Materials: KASB Goal Setting Document
6.05 Independent Auditor
Purpose: To discuss changes that have occurred with the approved Auditor for the District.
Background: In May, the board accept the bid from Kramer and Associates to complete the independent audit for the school district. Since that time, they have experienced some turnover and have informed us that they aren now planning to use some contracted services. The RFP states that “No joint ventures, consortiums, or contract service providers are acceptable”.
Supporting Materials: Independent Audit Guidlelines
7.0 EXECUTIVE SESSION
Recommendation (20 minutes): Move to go into executive session to discuss negotiations pursuant to the exception for employer‐employee negotiations under KOMA and that the board returns to open session in this room at_______.
8.0 Action Following Executive Session