June 19, 2017 - Regular Session

Unified School District #377 Board of Education

JUNE REGULAR SESSION OVERVIEW

Monday, June 19, 2017 - 6:30 PM


377 DISTRICT MISSION - A community school district founded on student achievement through academic excellence and educational opportunity to ensure personal success.

377 DISTRICT VISION - To become a model rural community school district.

377 DISTRICT MANTRA - We are Atchison County, Champions of Excellence and Opportunity.

377 FIVE PILLARS - Community - Excellence - Opportunity - Success - Integrity


BOE MEETING OVERVIEW


1.0 MEETING OPENING

2.0 HEARING OF AUDIENCE

3.0 PRESENTATIONS

4.0 CONSENT AGENDA (A)

5.0 LEADERSHIP REPORTS

6.0 ACTION ITEMS / OLD BUSINESS

6.01 BOE Position #2 Open Seat (A)

6.02  New Superintendent’s Contract (A)

6.03 College Fee Reimbursement Contracts for T2T Faculty (A)

6.04 College Fee Reimbursement Contracts for Concurrent Classes Instructors (A)

6.05 Elementary Exterior Restoration Recommendation (A)

6.06 PAT Contract for 2017-2018 (A)

6.07 Insurance Claims Recommendations (A)

6.08 Meal Fees Recommendations for 2017-2018 (A)

6.09 Textbook Fees Recommendations for 2017-2018 (A)

7.0 NEW BUSINESS

7.01 KASB June Policy Recommendations (D)

7.02 FY 2017 Buget Closeout and Transfers (A)

7.03   Set Date and Time for Special BOE Strategic Planning Session (A)

7.04 Set Time and Date for July Organizational Meeting (A) 

Adjourn



Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

Monday, June 19, 2017, 6:30 PM - Regular Session


REGULAR SESSION – 6:30 P.M.

6:30 PM     Regular Session       (A) – Action Item(s)    (D) – Discussion Item


1.0   MEETING OPENING


 Call Meeting to Order– Mr. Martin, Boe President

MOVE TO APPROVE AGENDA AS PRESENTED (OR AS AMENDED)


2.0 HEARING OF AUDIENCE


Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.

  • Subjects, other than policy issues, will generally be referred to the administration.

  • Comments shall be limited to issues and not refer to personalities.

  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.

When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.


3.0   PRESENTATIONS


3.01 2017-2018 Elementary Staffing Model and Scheduling - Mandi McMillan, Elementary Principal

3.02 2017-2018 JSH Staffing Model and Schedule - Deanna Scherer, JSH Principal


4.0   CONSENT AGENDA


 *Board members may request to have any consent agenda item moved to the regular agenda to be voted on separately.

 

4.01 Approve Board minutes from:

4.02 Approve Financial Reports

4.0201   Bills, claims

4.0202   Treasurer’s Report

4.03  Approve SQE Renewal

4.04  Approve Gifts and Grants

4.0401   Gifts and Grants Recommendation Summary

4.0402   KSDE Fall 2017 Family Fun, Food & Fitness Event sub-grant – $500 ($250 per building)


4.05 Accept Correspondences and Reports

4.0501 Greenbush Energy Group Participation Agreement & Hedging Authorization

4.0502 Keystone Sups Council Special Meeting Minutes from 06/12/2017

4.0503 Keystone BOD Minutes from 05/17/2017

4.0504 Keystone BOD Agenda for 06/21/2017

4.0504-1 Keystone Personnel Report for 06/21/2017

4.0505 Herf-Jones Contract 2017-18 (last year of a three-year contract)

4.0506 Kansas Board of Regents - Kansas Systemwide Transfer Courses

4.06 Approve 2017-18 Non-Resident Students

4.07 Approve Resolution for Destruction of Records for the JSH

4.08 Approve Resolution for Destruction of Records for the Elementary

4.09 Approve Resolution for Destruction of Records for the Central Office

4.10 Approve KELI Superintendent Mentorship Contract for 2017-18

4.11 Approve Personnel Recommendations

4.12 Approve Revisions to the 2017-18 School Calendar – Parent Teacher conference days have been added, which necessitated an adjustment to the end of quarter teacher work day.

 

ACTION NEEDED: MOVE TO APPROVE THE CONSENT AGENDA AS PRESENTED


5.0     LEADERSHIP REPORTS


Board Clerk - Mrs. Gracey

  • Health Insurance Update
     
  • Budget Update


Elementary Assistant Principal - Mr. Snyder


Elementary Principal - Mrs. McMillan


JSH Assistant Principal/A.D - Mr. Wallisch

  • KSHSAA Reclassification update
     
  • Supplementals 2017-2018


JSH Principal - Mrs. Scherer


Superintendent - Mr. Wiseman

  1. PTO Outdoor Learning Center

  2. Summer Maintenance work update

  3. KESA Update

  4. Keystone Update

  5. Greenbush SIS - program brochure

  6. Transportation Update

  7. OPAA Update

  8. Back to School update

  9. Superintendent Transition plan

  10. New School Finance Formula overview and impact on the district

  11. REAP Grant


6.0 ACTION ITEMS


6.01 BOARD OF EDUCATION POSITION #2 OPEN SEAT (A)

Purpose: Consider appointment of Greg Smith to fill the vacant position #2 on the USD #377 BOE.   Position #2, which represents Walnut, Mt. Pleasant and Center Townships of Atchison County and that portion of Jefferson County, Kansas, which is in USD #377.

Mr. Smith is the only person to express an interest in serving on the school board as a replacement for Patrick Kearney, who resigned in May.

ACTION: MOTION TO APPOINT GREG SMITH TO THE USD #377 BOARD OF EDUCATION, POSITION #2.

 


6.02 NEW SUPERINTENDENT’S CONTRACT (A)

Purpose: To extend a superintendent’s contract to Dr. Andrew Gaddis to become the next USD 377 Superintendent of Schools starting July 1, 2017.

Background: Mr. Martin is recommending the Board extend a two-year administrator/superintendent’s contract to Dr. Andrew Gaddis for the 2017-18 and the 2018-19 school years. Contract includes: compensation set at $105,000 per year, district benefits, plus $50 per month cell phone data plan stipend.

ACTION NEEDED: MOVE TO THE RECOMMENDATION TO EXTEND A TWO-YEAR SUPERINTENDENT’S CONTRACT TO DR. ANDREW GADDIS AS PRESENTED.

 


6.03  COLLEGE FEES REIMBURSEMENT CONTRACTS FOR T2T FACULTY (A)

Purpose:  To approve T2T (Transition to Teaching) teachers’ contracts which provide reimbursement cost for college coursework.

Background: Due to the severe teacher shortage along with our inability to attract highly qualified teachers, we developed a “grow your own” program. This is a very successful program for our district. The program is founded on the concept of recruiting and retaining potential teacher candidates from within the school district or immediate geographical area by offering to help pay for college coursework needed for certification.

The T2T contract stipulates the Board will reimburse T2T staff a maximum of $800 per semester in college per credit hour reimbursements. With summer included, the maximum amount of reimbursement per T2T employee is $2400 per fiscal year.

Note – The district uses Title IIA Federal Funds to help pay for T2T reimbursements. The purpose Title IIA is to increase the academic achievement of all students by helping schools and districts improve teacher and principal quality and ensure that all teachers are highly qualified.

Resource document:

ACTION NEEDED: MOVE TO APPROVE THE T2T CONTRACT RECOMMENDATIONS AS PRESENTED.

 


6.04  COLLEGE FEES REIMBURSEMENT CONTRACTS FOR CONCURRENT COURSE INSTRUCTORS (A)

Purpose:  To approve college coursework reimbursement contracts for those teachers who teach concurrent classes at the high school.

Background: Concurrent instructor qualifications have changed as a result of Highland Community College’s accreditation and in partnership with the Kansas Board of Regents.  The previous requirement to teach a concurrent class was a minimum of 24 undergraduate hours in the specific discipline.  The new requirements to teach concurrently, which became effective the 2016-2017 school year, is a master’s degree or 18 graduate hours in the discipline.  

It is recommended that the district provide reimbursement for our concurrent teachers who are on a deadline to get qualified to teach concurrent classes under the new requirements.

Note – The district uses Title IIA Federal Funds to help pay for T2T reimbursements. The purpose Title IIA is to increase the
academic achievement of all students by helping schools and districts improve teacher and principal quality and ensure that all teachers are highly qualified.

Resource document:

**At this time we have only one concurrent class teacher who has submitted a plan of study and that is Mrs. Kimmi.

ACTION NEEDED: MOVE TO APPROVE THE CONCURRENT TEACHER CONTRACT RECOMMENDATIONS AS PRESENTED.

 


6.05  ELEMENTARY EXTERIOR RESTORATION RECOMMENDATION (A)

Purpose: To provide guidance to the superintendent on tuck point and water sealing the outside of the elementary school building.

Background information: The low bid to tuck-point and water seal the elementary came in at $49,833. I asked Dan to identify the true problem areas and find out what it would cost to do a restoration on only those areas. The problem areas are the North, East and West side of the tower and the stucco area on the West side of the Library.

The scope of  work would be the same as it was for the entire building. They will Inspect and repair brick and stone mortar joints and tuck point all missing and badly deteriorated joints. It also includes repairs of stone that have become damaged due to water penetration and age. The work will be matched as closely as possible using Jahn M70 restoration mortar.  Mortar will be colored and tooled to match adjacent  surfaces as closely as possible.

The stucco area will be crack filled and repaired as needed and two coats of elastomeric masonry coating to match the surface on the front of the building.

Upon completion of the previously outlined work, all exterior masonry surfaces shall be given two applications of transparent penetrating siloxane water repellent solution.

The cost for new scope of work to be $21,172.00.  The same company that was low bidder 1st time was low bidder on the new scope of work. The company is Mid-Continental Restoration Co.

ACTION NEEDED: MOVE TO APPROVE THE LOW BID OF $21,172 SUBMITTED BY MID-CONTINENTAL RESTORATION, CO. TO DO AN EXTERIOR RESTORATION OF THE ELEMENTARY.

 


6.06 PARENTS AS TEACHERS (PAT) UNIT RENEWAL (A)

Purpose:  To approve the PAT unit recommendation

Background:  Parents as Teachers is a state program coordinated by Keystone. The Kansas Parents as Teachers Association (KPATA) is a 501© 3 statewide organization to support early childhood education programs in Kansas with a parent education component. The organization provides opportunities for networking, leadership, visibility, training, research and information to build quality programs throughout Kansas.

In 2016-17, the district contracted with Keystone 4 units at a cost of $16,500 to the district (1st unit - $6000 and $3500 for each additional unit). There are seven families served for every unit, which results in 28 families being served for the four units we purchased.

This past year, PAT served an average of 27 families out of the 28 contracted. As of May 5, there were 24 USD 377 families being served - 86% of capacity.

Resource documents:

ACTION NEEDED: MOVE TO APPROVE THE PURCHASE OF FOUR PAT UNITS FOR 2017-18 SCHOOL YEAR.

 


6.07 INSURANCE CLAIMS RECOMMENDATIONS (A)

Purpose: To provide guidance to the administration on the recent hail damage to district vehicles.

Background:  A vehicle hail damage summary sheet is provided for review. The total deductible for vehicle damage is $250.

Supporting document:

ACTION NEEDED: MOVE TO APPROVE THE VEHICLE DAMAGE REPAIR RECOMMENDATIONS AS PRESENTED

 


6.08    MEAL FEES 2017-18 (A)

Purpose: To approve Meal prices for the 2017-18 school year.

Meal prices recommendations page

ACTION NEEDED:  MOVE TO APPROVE THE MEAL FEES RECOMMENDATION AS PRESENTED.

 


6.09 TEXTBOOK FEES 2017-18 (A)

Purpose: To approve textbook and other miscellaneous fees for the 2017-18 school year.

Textbook Fees recommendation page

ACTION NEEDED:  MOVE TO APPROVE THE TEXTBOOK AND MISCELLANEOUS FEES RECOMMENDATION AS PRESENTED.

 


7.0 NEW BUSINESS


7.01 KASB JUNE BOARD POLICY UPDATES (D)

Purpose:  To discuss June 2017 KASB Board Policy Updates and Recommendations

The KASB Legal Department has released the June 2017 recommended updates to board policies. These policy recommendations reflect current case law, rules and regulations, and include changes in state legislation that require boards to adopt new policies.


ACTION NEEDED: DISCUSSION ONLY - 1ST READING

 


7.02   FY17 BUDGET CLOSEOUT AND TRANSFERS (A)

Purpose:  To give the superintendent and board clerk authority to closeout the budget for the fiscal year.

ACTION NEEDED:  MOTION TO AUTHORIZE THE SUPERINTENDENT AND BOARD CLERK TO ENCUMBER OUTSTANDING PURCHASE ORDERS AND MAKE NECESSARY TRANSFERS TO CLOSEOUT THE BUDGET FOR FISCAL YEAR 2017 AND, IF FINAL GENERAL AND SUPPLEMENTAL GENERAL STATE AID IS NOT RECEIVED UNTIL JULY, TO RECORD IT AS A JUNE 2017 PAYMENT.

 


7.03   SET SPECIAL MEETING DATE AND TIME TO WORK ON BOARD GOALS AND FOCUS AREAS (A)

Comments: Dr. Brian Jordan is available to assist with a Board goal setting session the weeks of July 17 or July 26.

ACTION NEEDED:  MOVE TO SET TIME AND DATE FOR JULY SPECIAL BOARD STRATEGIC PLANNING MEETING

 


7.04   SET TIME AND DATE FOR JULY ORGANIZATIONAL MEETING (A)

Purpose:  To set time and date for the July FY 2017 Organizational meeting.

ACTION NEEDED:  MOVE TO SET TIME AND DATE FOR JULY ORGANIZATIONAL MEETING

 


 ADJOURN

Annotations: If the Kansas Supreme Court is unable to rule on the adequacy case in a timely manner and it becomes inevitable that there will be a state-wide shutdown of schools, the board will want to call a special meeting to review shutdown plans and recommendations coming out of Topeka. Right now everyone is waiting on the governor to sign the new school finance formula into law, which he has ten days to do. If he does not take action within ten days the formula automatically becomes law, since the bill cannot be vetoed.


 Advance Agenda Planning

  • Organizational Meeting in July

  • Appoint BOE Representatives on Select Committees and Foundations

  • Review Preliminary Budget for 2017-18 based on KSDE estimates

  • Approve Policy Updates

  • Negotiations

  • Approve District Level Handbooks

  • Approve Building Level Faculty Handbooks

  • Approve School Event Calendar