May 08, 2017 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

Monday, May 08, 2017


REGULAR SESSION – 6:30 P.M.

6:30 PM     Regular Session       (A) – Action Item(s)    (D) – Discussion Item


1.0    MEETING OPENING


1.01    Call the meeting to order

1.02    Approval of the agenda

ACTION NEEDED:  MOTION TO APPROVE THE AGENDA


2.0    HEARING OF THE AUDIENCE (A)


Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.

  • Subjects, other than policy issues, will generally be referred to the administration.

  • Comments shall be limited to issues and not refer to personalities.

  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.

  • When addressing the board, please be reminded that +matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.​

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.


3.0    RECOGNITIONS/PRESENTATIONS


Presentations

  • Mr. English and some of his Yearbook staff will be in attendance to pass out yearbooks.

  • Erik Hage, CBIZ CPCU, ARM Account Executive will be here to review the General Liability and Workers Comp recommendations

 


4.0 CONSENT AGENDA ITEMS (A)


4.01     Approval of Minutes from April 10 and April 24th

4.02     Approval of Financials

4.0201 Activity Reports, Bills & Claims

4.0202 Treasurer's Report

4.03     Acceptance of Gifts & Grants

4.0301 Gifts and Grants Recommendations for approval

4.04     Acceptance of Correspondences/Reports

4.0401 Keystone Board of Directors’ Agenda for May - Not available

4.0402 Keystone Superintendent’s Meeting Minutes from April 11, 2017

4.0403 Keystone BOD Minutes from April 19, 2017

4.0404 Keystone Superintendent’s Council Agenda for May 09, 2017

4.0405 SQE Legislative Report (05/05/2017)

4.0406 Big 7 League Agenda for May 11

4.05 Approval of SERC Contract (renewal)

4.06 Approval of JSH Activity HB 2017-2018

4.07 Approval of ACCHS Dance Team HB 2017-2018

4.08 Approval of the Greenbush Virtual Partnership MOU 2017-2018 (renewal)

4.09 Approval of the Medication Administration Form

4.10 Accept the 2016 National School Lunch Program Equipment Grants Expense Report

4.11 Accept ES Site Council Minutes from 03/27/2017

4.12 Approval K-6 Music Curriculum Adoption

4.13 Approval of USD 377 Mentoring Program update

4.14 Approval of Summer Reading Program (K-3)

4.15 Approval of the Fresh Fruits and Vegetables Program Application for 2017-2018

4.16 Approval of the Elementary School Wide Title I Plan revisions

Consent Additions

4.17  Approval of Atchison County 4H Transportation Request

4.18  Approval of JSH Lifetouch Portraits contract 2017-2018

RECOMMENDED ACTION:  MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.


5.0    LEADERSHIP REPORTS


5.01      Mrs. Gracey, Board Clerk

 

5.02      Principals’ Reports

 

5.03      Mr. Wiseman, Superintendent’s Report

 

5.04 Keystone Report, Ms. Chapman


6.0 ACTION ITEMS


6.01 CBIZ PROPOSAL FOR PROPERTY APPRAISAL SERVICES (A)

Purpose: To discuss the recommendation to conduct a property appraisal for the purpose of aligning GL insurance coverage with building values.

Background:   Valuation appraisals are needed to ensure appropriate coverage on all of our buildings. The cost is $3,200.

Supporting documents:  Proposal PDF

ACTION NEEDED:  MOVE TO APPROVE THE PROPERTY APPRAISAL PROPOSAL AS PRESENTED.


6.02 GENERAL LIABILITY AND WORKERS COMP - CBIZ (A)

Purpose: To review, discuss and approve the general liability and workers comp policy recommendations.

Background: CBIZ is the District’s general liability and worker’s comp broker, responsible for soliciting bids and making recommendations.

The Package policy is up slightly due to trending in the property values. If the board opts to purchase the valuation product, CBIZ adjust the values to match the finalized report.

Further, the Workers’ Compensation premium has increased due to the Experience Modification Factor change. The mod factor was 0.79 in 2016, and has increased to 1.17 in 2017 due to claims experience, among other factors. Coverage for Workers’ Compensation was marketed to Accident Fund this year, as detailed on page 16.

Supporting Documentation:  GL and WC Proposal

ACTION NEEDED:  MOVE TO APPROVE THE GENERAL LIABILITY AND WORKERS COMP RECOMMENDATIONS AS PRESENTED.


6.03 FOOD SERVICE MANAGEMENT CONTRACT (FSMC) (A)

Purpose:  To review and approve the FSMC proposal submitted by OPAA.

Background: OPAA was the only FSM bidder. Negotiations were held on Friday, May 5. The district negotiated a 2-cent decrease in the price per meal. Summary documents are being developed by OPAA and will be presented at the board meeting, if not sooner.

 

RECOMMENDED ACTION:  MOVE TO APPROVE THE FOOD SERVICE MANAGEMENT PROPOSAL FROM OPAA AS PRESENTED.


6.04 PARENTS AS TEACHERS (PAT) CONTRACT RENEWAL (A)

Purpose: To review and approve the Keystone PAT contract for 2017-2018.

Supporting Documents

ACTION NEEDED: MOVE TO APPROVE THE PAT CONTRACT FOR 2017-2018 AS PRESENTED.


6.05 KASB MEMBERSHIP RENEWAL (A)

Purpose: To renew KASB membership and legal assistant contract for 2017-2018

Option #1: KASB membership renewal for FY2017 $8,360 (same as previous three years)

Supporting Documents: KASB Renewals for 2017-2018

RECOMMENDED ACTION:  MOVE TO RENEW KASB MEMBERSHIP FOR THE 2017-2018 SCHOOL YEAR.


6.06 KASB LEGAL ASSISTANCE FUND RENEWAL (A)

Purpose: To renew KASB Legal Assistance contract

KASB legal assistance fund service fee for FY2017 $1,650 (same as previous three years)

Supporting Documents:  See item 6.06 supporting documents

RECOMMENDED ACTION:  MOVE TO RENEW KASB LEGAL ASSISTANCE FUND CONTRACT FOR THE 2017-2018 SCHOOL YEAR.


6.07 INDEPENDENT AUDIT PROPOSALS (A)

Purpose: To review and discuss Independent Audit Proposals and approve an Audit contract for the 2016-2017 school year.

Background:   We received bids back from four out of the seven firms we contacted seeking bids.  Mrs. Gracey will present a recommendation for the Board to consider at Monday night’s meeting.  For the past six years, we contracted with Karlin & Long, LLC.

Supporting Documents:

RECOMMENDED ACTION: MOVE TO APPROVE THE INDEPENDENT AUDIT CONTRACT RECOMMENDATION AS PRESENTED.


6.08 AUTOMATED DEFIBRILLATOR DEVICE PURCHASE RECOMMENDATION (A)

Purpose: To consider options on upgrading our four AEDs per the recommendation of Nurse Forbes.

Background: Nurse Forbes recommends the Zoll brand AED units, which is what she is most familiar with having worked in the hospital setting for the last 25 years.  Our own local EMS and hospital use this very same brand of AED units.  

The battery pack and accessories have a 5 year shelf life,exceeding the average 2 year on other major manufacturer units.  With the purchase of new units, all locations within the district will have capability to serve the pediatric population in the event of an emergency.  Our current units have the capability to serve only, persons 8 years of age and older.  

Supporting Documents:

RECOMMENDED ACTION: MOVE TO APPROVE THE AED PURCHASE RECOMMENDATION AS PRESENTED


6.9 BOARD MEMBER RESIGNATION (A)

Purpose: To approve the resignation of Pat Kearney, effective May 09, 2017

Background: Mr. Kearney holds USD #377 Position #2, which represents Walnut, Mt. Pleasant and Center Townships of Atchison County and that portion of Jefferson County, Kansas, which is in USD #377.

Supporting documents:  

ACTION NEEDED:  MOVE TO APPROVE RESOLUTION 050817 AS PRESENTED.


6.10 EXECUTIVE SESSION – PERSONNEL (A)

Recommendation (15 minutes): Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.  


6.11 PERSONNEL RECOMMENDATIONS (A)

Purpose: To approve personnel recommendations

Supporting documents

ACTION NEEDED:  MOVE TO APPROVE PERSONNEL RECOMMENDATIONS AS PRESENTED


ADVANCED AGENDA PLANNING

  • Summer projects

  • KASB Info

  • Parents as Teachers Report

  • Inservice and Professional Development report

  • State Assessment updates

  • Bus Bids

 

Adjourn