April 10, 2017 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

Monday, April 10, 2017


REGULAR SESSION – 6:30 P.M.

6:30 PM     Regular Session       (A) – Action Item(s)    (D) – Discussion Item


1.0    MEETING OPENING


1.01    Call the meeting to order

1.02    Approval of the agenda

ACTION NEEDED:  MOTION TO APPROVE THE AGENDA


2.0    HEARING OF THE AUDIENCE (A)


Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

 

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.

  • Subjects, other than policy issues, will generally be referred to the administration.

  • Comments shall be limited to issues and not refer to personalities.

  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.

  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.


3.0    RECOGNITIONS/PRESENTATIONS


Presentations

  • Spring Band trip 2018 proposal - Mrs. Kerwood and a few of her band students will be making a proposal to take a trip to Colorado Springs, CO in the spring of 2018.

 


4.0 CONSENT AGENDA ITEMS (A)


4.01     Approval of Minutes from March 13, 2017

4.02     Approval of Financials

4.0201 Activity Reports, Bills & Claims

4.0202 Treasurer's Report

4.03     Acceptance of Gifts & Grants

4.0301 Gifts and Grants Recommendations for approval

4.0302  Silicon Valley Community Foundation Grant – $3000 towards the school’s farm gardens from Annie’s Garden Grants out of California.

4.04     Acceptance of Keystone Correspondences

4.0401 Keystone Board of Directors’ Agenda for April – Not available at this time

4.0402 Keystone Superintendent’s Meeting Agenda for April

4.0402 Keystone BOD Minutes from March 15, 2017

RECOMMENDED ACTION:  MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.


5.0    LEADERSHIP REPORTS


5.01      Mrs. Gracey, Board Clerk

5.02      Principals’ Reports

5.03      Mr. Wiseman, Superintendent’s Report

  • PTO Outdoor Learning Center

  • Update on Legislative and School Finance issues

  • Vehicle Replacement Schedule

  • Capital Outlay overview 

  • AED Devices update

  • Self Medication Policy Form and Guidelines

  • KESA Updates

  • FSMC Update

    • Timeline

      March 7, 2017 Advertise Request for Proposal (45 days) – met all KSDE requirements

      March 21, 2017 10:00 am Pre-proposal Conference and Visitation – completed according to KSDE guidelines. The only organization making an onsite visit was OPAA.

      April 21, 2017 4:00 pm Deadline for Offerors to Submit Proposals

      April 24 - 28, 2017 Evaluation of Proposals by Proposal Evaluation Committee. In the process of establishing a FSMC review committee who will evaluate all proposals and submit recommendation to the board. The board has the authority to enter into a FSMC with any of the Offerors who submit a proposal that meets the requirments of the RFP. The review process and team is to ensure RFP compliance, evaluate the benefits of each proposal, and provide feedback to the board.

      May 1, 2017 Contract Negotiations Begin, if applicable

      May 8, 2017 Award of Contract by Sponsor’s Governing Board

  • Bus Bids

5.04 Keystone Report, Ms. Chapman


6.0        EXECUTIVE SESSION


6.01   EXECUTIVE SESSION – STUDENT MATTER (A)

Recommendation ( 5 Minutes): Move to go into executive session to discuss matters affecting a student in order to protect the privacy interests of the individuals to be discussed, and that the board return to open session in this room at _________.


7.0 DISCUSSION ITEMS


7.01 MAY BOARD MEETING DATE (D)

Purpose: To discuss the May Board meeting date.

Background:  An error was made back in July when the Board meeting schedule was set for the school year. The published date for May is the 15th, which falls on the 3rd Monday of the month.

Does the Board want to move the meeting from the 15th to the 8th or simply keep on the published date?

Recommendation is to move the meeting to the 8th which is the 2nd Monday of the month. Plus, we have regional baseball on May 15th.

ACTION NEEDED: BOARD DISCRETION


7.02 GRADE LEVEL REALIGNMENT RECOMMENDATIONS (D)

Purpose: To review and discuss grade level realignment recommendations from building and district site councils.

Background: Elementary Principal, McMillan and JSH Principal, Scherer will update the board on survey results and site council recommendations. Recommendations:

  • Keep Grade 6 at the main elementary using the current model for providing academic services and programming.

  • Keep Kindergarten classes at the Central Office for the 2017-2018 school year and to further study and discuss a possible move to the main elementary building on 8th street.

ACTION NEEDED: DISCUSSION ONLY


7.03 DISTRICT HEALTH INSURANCE PLAN (D)

Purpose: To discuss and provide direction to the administration on the possibility of hiring a health insurance consultant or broker to work with the district Health Insurance Committee.

Background: The district’s health insurance contract under the state plan runs out on December 31st and we have to notify them by September 31st whether we are going to renew our contract. We are currently at the of our 2nd three-year contract cycle (6th year in the state plan). 

Recommended Action: TBD


7.04       END OF YEAR REDUCTION IN STUDENT CONTACT DAYS (D)

Purpose:  To consider reducing the number of student days (GPK-11).

Background: We are in the process of determining the number of hours/days in which we could cut and maintain some flexibility in case of an unexpected circumstance that would cause us to cancel school.

The recommendation is to cut three student contact days from the current year calendar, as long as the district complies with the 1,116 hour rule.

Cutting three days will save the district approximately $5,000 plus provide professional development time for certified staff to review student achievement data and make curriculum plans for 2017-2018.

ACTION NEEDED: MOVE TO APPROVE THE END OF THE YEAR REDUCTION IN STUDENT CONTACT DAYS (A)


7.05 IPAD PHASEOUT (D)

Purpose: To discuss phasing out 7-12 Ipads.

Background: The Ipads were originally purchased in the spring of 2013. Last year we sold iPad units to interested graduating seniors for $100. At that time, the iPads held a book value of $150. Currently, iPad Retinas are worth between $100 and $110 for the ones in good condition.

ACTION NEEDED:  DISCUSSION ONLY


7.06    PARENTS AS TEACHERS (PAT) UNIT REQUEST 2017-2018 (D)

Purpose:    To review and discuss the PAT program and consider how many units to purchase for the 2017-2018 school year.

Supporting Documents

Recommendation:  Discussion only – future action item


8.0 ACTION ITEMS


8.01    TITLE I SCHOOL IMPROVEMENT PLAN UPDATE (A)

Purpose: To review, discuss, and adopt changes to the elementary Title I Schoolwide Improvement Plan

Supporting documents

 

ACTION NEEDED: MOVE TO APPROVE THE ELEMENTARY TITLE I SCHOOL WIDE IMPROVEMENT PLAN AS PRESENTED.


8.02 PTO OUTDOOR LEARNING CENTER COVER (A)

Purpose: To review, discuss, and approve a bid to cover the new PTO Outdoor Learning Center

Background: The PTO gifted $12,000 to the Board for the project. Thus far, the district has used $9,870 of the $12,000.

Recommendation: Bids for review will be presented at Monday night’s BOE meeting.

ACTION NEEDED: RECOMMENDATION TO BE PRESENTED AT MONDAY NIGHT’S MEETING


8.03 STUDENT TRIPS (A)

Purpose: To approve trip requests submitted by sponsors and recommended for approval by the building principals.

  • Choirs to State Large Group--Atchison  9-12 Vocal students    04/13/17 Amy Eckert  
  • HS Band to State Large Group – Atchison HS band and select G8 students 04/13/17  Alicia Kerwood
  • G11 and G12 students to attend the Atchison County Youth Leadership Workshop Deanna Scherer
  • 8th Grade College Visit to Highland Community College    College Visit    8th Grade    04/18/17 Jenna Hawk    
  • 7th Grade College Visit to Benedictine    College Visit    7th Grade    4/21/17 Jenna Hawk    
  • State Solo/Ensemble Festival--Gypsum   HS Band and Vocal Students    04/29/17 Amy Eckert  
  • Yearbook - 3 editors to go to Herff-Jones plant to pick up Yearbooks to deliver to school.    Fulfill student publications goal of delivering this year's yearbook to students before gradutation.    JSH Yearbook    05/08/2017 Paul English    

ACTION NEEDED: MOVE TO APPROVE STUDENT TRIP RECOMMENDATIONS AS PRESENTED.


8.04 EXECUTIVE SESSION – PERSONNEL (A)

Recommendation (15 minutes): Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.  


8.05 PERSONNEL RECOMMENDATIONS (A)

Purpose: To approve personnel recommendations

Supporting documents

 

ACTION NEEDED:  MOVE TO APPROVE PERSONNEL RECOMMENDATIONS AS PRESENTED


ADVANCED AGENDA PLANNING

  • District Early Retirement Report

  • Audit contract for FY 2017 - Call for bids

  • General Liability Insurance (CBIZ) - Call for bids

  • Summer projects

  • FSMC RFPs

  • KASB Info

  • Parents as Teachers Report

  • Inservice and Professional Development report

  • State Assessment updates

 

Adjourn