February 20, 2017 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

Monday, February 20, 2017


REGULAR SESSION – 6:30 P.M.

6:30 PM     Regular Session       (A) – Action Item(s)    (D) – Discussion Item


1.0    MEETING OPENING


1.01    Call the meeting to order

1.02    Approval of the agenda

ACTION NEEDED:  MOTION TO APPROVE THE AGENDA


2.0    HEARING OF THE AUDIENCE (A)


Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.

  • Subjects, other than policy issues, will generally be referred to the administration.

  • Comments shall be limited to issues and not refer to personalities.

  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.

  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.​

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.


3.0    RECOGNITIONS/PRESENTATIONS


Presentations


4.0 CONSENT AGENDA ITEMS (A)


4.01     Approval of Minutes from January 9, 2017

4.02     Approval of Financials

4.0201 Activity Reports, Bills & Claims

4.0202 Treasurer's Report

4.03     Acceptance of Gifts & Grants

4.0301 Gifts and Grants Recommendations for approval

4.04     Acceptance of Keystone Correspondences

4.0401 Keystone Board of Directors’ Agenda for 02/15/2017

4.0402 Keystone Superintendent’s Meeting Minutes from 02/07/2017

4.0403 Keystone BOD Minutes from 01/18/2017

 

RECOMMENDED ACTION:  MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.

 


5.0    LEADERSHIP REPORTS


5.01      Mrs. Gracey, Board Clerk

  • Budget update

 

5.02      Principals’ Reports

 

5.03      Mr. Wiseman, Superintendent’s Report

  • Transportation Outsourcing Update

  • District Site Council Update

  • Facilities Fees

  • Food Service RFP

 

5.04 Keystone Report, Ms. Chapman

 


6.0        EXECUTIVE SESSION


6.01   EXECUTIVE SESSION – STUDENT MATTER (A)

Recommendation ( 15 Minutes): Move to go into executive session to discuss matters affecting a student in order to protect the privacy interests of the individuals to be discussed, and that the board return to open session in this room at _________.


7.0 DISCUSSION ITEMS


7.01 SCHOOL CALENDAR 2017-2018 REVIEW (D)

Purpose: To review the first draft of the 2017-2018 school calendar.

Supporting documents:  Calendar draft


7.02 DISTRICT GRADE LEVEL RECONFIGURATION (D)

Purpose: To discuss grade level reconfiguration and staffing models for possible future consideration. This topic has been discussed at the building level, BLTs, DLTs, and at Wednesday night’s District Site Council (DSC) meeting. The administration will report on the many activities and tasks being undertaken over the next couple of months to generate information requested by the DSC.


7.03 READ-RIGHT PROGRAM UPDATE (D)

Purpose: To discuss the Read-Right program and it’s merits.  Mr. Snyder will report back to the board on the results from the visits to Louisburg and Paola.  He will also present some ideas developed by the staff on how we could possibly benefit from the program as an intervention program.


8.0 ACTION ITEMS


8.01 KASB POLICY RECOMMENDATIONS (A)

Purpose: To approve KASB Policy Recommendations

Comments: All policies have been reviewed thoroughly, amended as needed, and presented for approval

Policy links

Policies with minor edits highlighted

ACTION NEEDED: MOVE TO APPROVE THE POLICY RECOMMENDATIONS AS PRESENTED


8.02 ACCHS EARLY RELEASE APPROVAL (A)

Purpose: To approve Early Release Recommendation.

Background: The HS will be hosting Big 7 League Vocal on Tuesday, March 7, 2017, which begins at 3:00 pm. Mr. Wallisch is requesting approval to release the JSH and HS students at 2:30. All bus riders will be supervised by JSH staff until time to depart for the day. Students who drive to school will be released for the day, unless they have extracurricular activities going on.

ACTION NEEDED: MOVE TO APPROVE THE EARLY RELEASE RECOMMENDATION AS PRESENTED.


8.03 APPROVAL OF STUDENT TRIPS (A)

Purpose: To approve trip requests submitted by sponsors and recommended for approval by the building principals.

  • Kayla Bodenhausen (FFA):   Western Farm Show-KCMO     February 24, 2017

  • Paul Courter:   Regional Science Fair--Keystone (Ozawkie) on 3/4/2017

  • Deanna Scherer:   Regional Spelling Bee in Topeka on 3/4/2017

  • Julie Dillon (11-12th grade):    Atchison Career Exp. Fair         March 16, 2017

  • Julie Dillon (Student Ambassadors):    KDOT Safety Conference          April 4-5, 2017

  • Jenna Hawk-Porter (NHS):    Second Harvest--St. Joe, MO   April 19, 2017

ACTION NEEDED: MOVE TO APPROVE STUDENT TRIP RECOMMENDATIONS AS PRESENTED.


8.04 EXECUTIVE SESSION – PERSONNEL (A)

Recommendation (15 minutes): Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.  


8.05 APPROVAL OF PERSONNEL RECOMMENDATIONS (A)

Purpose: To approve personnel recommendations

Supporting documents

ACTION NEEDED:  MOVE TO APPROVE PERSONNEL RECOMMENDATIONS AS PRESENTED


8.06 APPROVAL OF ADMINISTRATIVE CONTRACTS (A)

Purpose: To approve extension of administrator contracts as the Board deems appropriate.

ACTION NEEDED: MOVE TO EXTEND ADMINISTRATOR CONTRACTS.


ADVANCED AGENDA PLANNING

  • Superintendent’s Evaluation

  • Board Self Evaluation Process and Timeline

  • District Early Retirement Report

  • Audit contract for FY 2017 - Call for bids

  • General Liability Insurance - Call for bids

  • KESA

  • Summer projects

  • FSMC RFPs

  • General Liability RFPs

  • Independent Auditor RFPs

  • KASB Info

  • Parents as Teachers Report

  • Inservice and Professional Development report

  • State Assessment updates

Adjourn