January 09, 2017 - Regular Session

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

Monday, January 09, 2017


REGULAR SESSION – 6:30 P.M.

6:30 PM     Regular Session       (A) – Action Item(s)    (D) – Discussion Item


1.0    MEETING OPENING


1.01    Call the meeting to order

1.02    Approval of the agenda

ACTION NEEDED:  MOTION TO APPROVE THE AGENDA


2.0    HEARING OF THE AUDIENCE (A)


Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.

  • Subjects, other than policy issues, will generally be referred to the administration.

  • Comments shall be limited to issues and not refer to personalities.

  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.

  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.​

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.


3.0    RECOGNITIONS/PRESENTATIONS


Presentations

  • Board appreciation presentations, Mr. Wiseman

  • NWEA MAP presentation, Mr. Snyder


4.0 CONSENT AGENDA ITEMS (A)


4.01     Approval of Minutes from December 12, 2016

4.02     Approval of Financials

4.0201 Activity Reports, Bills & Claims

4.0202 Treasurer's Report

4.03     Acceptance of Gifts & Grants

4.0301 KSDE Food Service Equipment Assistance Grant

4.04     Acceptance of Keystone Correspondences

4.0401 Keystone Superintendents’ Council Agenda for 01/10/2017 

4.0402 Keystone BOD Minutes from 12/14/2016 (unofficial)

4.05    Approval of Lifetouch Portrait Contracts for 2017-2018.

4.06 Approval of Non-resident applications for membership

  • Aydriannah Price - currently attending, but recently moved out of district

  • Kamerin Keil - currently attending, but recently moved out of district

4.07 Approval of Fundraiser requests

  • ACCHS National Honor Society fundraiser – Donkey Basketball, March 16. Funds will be used for National Honor Society supplies for induction ceremony, and to have the ability to give back to the community.
  • ACCHS Drama Club Free-will donation dessert bar at intermission of the play performances; parents provide desserts and man the table at intermission (March 21, April 1-2)

4.08    Acceptance of reports and Correspondences

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Consent Additions

C-A.    ​Approval of request to place two BC student teachers for the upcoming semester

Mrs. Scherer is recommending the board approve a request from Benedictine College to place two student teachers in our JSH this spring.  Both of these potential student teachers have done field placements and observation in the past here at ACCJSH.  The two students and their requested placements are:

  • Michael Mueller – English
  • Sebastian Calvino – Social Studies

 

C-B.    Acceptance of the Keystone Parents as Teachers 1st Semester Report

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RECOMMENDED ACTION:  MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.


5.0    LEADERSHIP REPORTS


5.01      Mrs. Gracey, Board Clerk

5.02      Principals’ Reports

5.03      Mr. Wiseman, Superintendent’s Report

  • Negotiations Training Video online

  • Council of Superintendents Agenda for Jan 11, 2017

  • KSDE Food Service Letter of Excess Line Item Funds

  • Civil Rights Data Collection Notification Letter

  • New Robotics Kits purchased at the State Surplus sale for the Gifted and Talented program at the very low price of $25 per kit (normally $200 new).

  • House Bill 2008 to require seat belts on school buses purchased after 2018

  • Juvenile Justice update - SB 367 was enacted last year and takes effect on July 1, 2017. Its goal is to reduce the number of juveniles in state detention facilities by keeping many offenders in their home communities, where they are supposed to receive treatment. Concerns have arisen, however, that community resources will not be available. The law requires school districts to develop a Memorandum of Understanding (MOU) with local judicial and law enforcement to help accomplish the state’s goal.

  • Early retirement/resignation notification incentives available to teachers.   Article V, Section K of the Negotiated Agreement encourages teachers to notify the Board as soon as possible of their intention to resign or retire. The Board will pay employees according to the following schedule if their notice of resignation or retirement is received early:

    • Notice received January 1 through January 31.............$500 stipend

    • Notice received February 1 through February 29...............$200 stipend

    • Notice received March 1 through March 31 ..............................$100 stipend

    • Payment will be made no later than the last regular pay date for the employee.

  • KESA Update - Quarter 3 training

  • Greenbush Perkins Professional Development Funds - March 1 Reimbursement Deadline

    • Each school in the Greenbush Perkins Consortium is allocated $1,300 to support CTE related Professional Development activities.  March 1 is the deadline to either submit reimbursement paperwork for our PD expenses, or notify GB how we plan to spend our PD money.  FY17 Perkins PD funds may only support activities that take place during the grant year (July 1, 2016 - June 30, 2017).  After March 1, any unused professional development funds will be split equally amongst all member districts who requested funds in excess of the $1,300/building allocation.

5.04 Keystone Report, Ms. Chapman


6.0        DISCUSSION ITEMS


6.01 KASB POLICY RECOMMENDATIONS (D)

Purpose: To review and discuss KASB Policy Recommendations

Comments: Due to the nature of the policies being recommended, a thorough review is recommended prior to approval. The board may want to table final approval to the February meeting, if more information and review is warranted. 

From Angie Stallbaumer, KASB Policy Specialist/Staff Attorney:

The contents of this policy package should be reviewed by the superintendent, the clerk, and the board. It may not hurt to run it by your other district administrators, staff, and student body representatives if your policy requires staff and student input. If any of the new policy recommendations meet district needs, they are ready to add to the policy book after board approval.

Once adopted, policies have the force and effect of law. Suggested policies should not be placed in the policy book without an opportunity for board discussion and an official motion to approve their addition to the district’s policy book.

Minutes from the meeting should reflect when policies were adopted and which policies were approved. To save time in case of an audit, file a copy of the minutes with critical policies required by law.

Clerks must also make sure an historical policy file is maintained in the district containing older versions of the policies for future reference. Note that these may be scanned and retained electronically to ease your storage burden, but you don’t want to discard them altogether.

Policy Recommendations

ACTION NEEDED: DISCUSSION ONLY


7.0 ACTION ITEMS


7.01 AM TRUST NORTH AMERICA LOSS CONTROL POLICY RECOMMENDATIONS (A)

Purpose: To approve Am Trust loss control recommendations for policy development as it pertains to new hire safety orientation and safe lifting procedures; mandatory monthly safety meetings; and district fitness center release form.

Policy Recommendations

ACTION NEEDED: MOVE TO APPROVE THE AM TRUST NORTH AMERICA LOSS CONTROL POLICY RECOMMENDATIONS AS PRESENTED.


7.02     ACCJSH SERVICE LEARNING POLICY RECOMMENDATION (A)

Purpose:  To approve the new Service Learning proposal submitted by Mrs. Dillon and Mrs. Scherer, and recommended by Mr. Wiseman.

Service Learning Proposal

RECOMMENDED ACTION:  MOVE TO APPROVE THE SERVICE LEARNING POLICY RECOMMENDATION AS PRESENTED.


7.03 ACCJSH JOB SHADOW POLICY RECOMMENDATION (A)

Purpose:  To approve the new ACCHS Job Shadow Policy recommendation submitted by Mrs. Dillon and Mrs. Scherer, and recommended by Mr. Wiseman

RECOMMENDED ACTION: MOVE TO APPROVE THE ACCHS JOB SHADOW POLICY RECOMMENDATION AS PRESENTED.


7.04 NWEA MAP DATE POINT TWO APPROVAL (A)

Purpose: To approve the NWEA MAP Data Point #2 assessment proposal.

Background: The proposal aligns with the State’s new accreditation model under the fifth R - Results

Quote to begin using MAP as a pilot this spring.

RECOMMENDED ACTION: MOVE TO APPROVE THE NWEA MAP DATA POINT #2 ASSESSMENT PROPOSAL AS PRESENTED.


7.05 EXECUTIVE SESSION – PERSONNEL (A)

Recommendation (15 minutes): Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.    


7.06    PERSONNEL RECOMMENDATIONS (A)

Purpose: To approve personnel recommendations as presented.

  • Sub custodian pay rates

    • Randy Heineken - $9.00 per hour

    • Rhonda Thorpe - $9.00 per hour

  • Amend Richard Drennon’s custodial contract from eight hours per day to nine hours per day, with no change in hourly rate. Note - Overtime rates will apply for work over 40 hours per week.

  • Nurse’s Contract for the remainder of the 2016-17 school year

    • Extend a Nurse’s contract to Carla Forbes for the remainder of the 2016-17 school year. Compensation to be set at $28 per hour, plus benefits.

RECOMMENDED ACTION: MOVE TO APPROVE THE PERSONNEL RECOMMENDATIONS AS PRESENTED.


7.07 APPROVAL OF STUDENT TRIPS (A)

Purpose: To approve trip requests submitted by sponsors and recommended for approval by the building principals.

  • Feb 3 G3 Field trip to Sheffel Theater Clinic to learn about performing arts in Topeka.

  • Feb 7 Atchison County Spelling Bee G5-G8

  • Feb 8 HS Science Club to Washburn University Department of Physics and Astronomy.

  • May 9 G4 to Live Animal Education Program at Topeka Zoo

ACTION NEEDED: MOVE TO APPROVE STUDENT TRIP REQUESTS AS PRESENTED.


7.08 GENERAL LIABILITY AND WORKERS COMPENSATION BROKER (A)

Purpose: To consider approval of CBIZ as the district insurance broker. As the district’s insurance broker, CBIZ will solicit general liability and workers compensation insurance bids and present them at a future meeting for board consideration.

RECOMMENDED ACTION: MOVE TO APPROVE CBIZ AS THE DISTRICT’S INSURANCE BROKER.


ADVANCED AGENDA PLANNING

  • Board Self Evaluation Process and Timeline

  • District Early Retirement Report

  • Audit contract for FY 2018 - Call for bids

  • Food Service RFP Call for bids

  • KASB Info

  • Parents as Teachers Report

  • Inservice and Professional Development report

  • District assessment schedule report

  • Administrator contracts

Adjourn