November 14, 2016 - Regular Session

 

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

Monday, November 14, 2016


REGULAR SESSION – 6:30 P.M.

6:30 PM     Regular Session       (A) – Action Item(s)    (D) – Discussion Item


1.0    MEETING OPENING


1.01    Call the meeting to order

1.02    Approval of the agenda

 

ACTION NEEDED:  MOTION TO APPROVE THE AGENDA

 

 


2.0    HEARING OF THE AUDIENCE (A)


Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.

  • Subjects, other than policy issues, will generally be referred to the administration.

  • Comments shall be limited to issues and not refer to personalities.

  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.

  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.​

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.


3.0    RECOGNITIONS/PRESENTATIONS


Presentations

  • Elementary Student Council and Sponsor, Lindsey Cordell will make a short presentation on all the various activities the elementary student council will be working on this school year.

  • Science Club Presentation. Mitch Oswald, sponsor

  • Soundmaster Field Trip presentation.  Mrs. Amy Eckert, sponsor.

  • National Character Education Conference Report - McMillan, Scherer, Cordell

 


4.0 CONSENT AGENDA ITEMS (A)


4.01     Approval of Minutes from October 12, 2016

4.02     Approval of Financials

4.0201 Activity Reports, Bills & Claims

4.0202 Treasurer's Report

4.03     Acceptance of Gifts & Grants

Addition

4.04     Acceptance of Keystone Correspondences

4.0401 Keystone Superintendents’ Council Agenda for 11/08/2016

4.0402 Keystone Superintendents’ Council Minutes for 11/08/2016

4.0403 Keystone BOD Agenda for November

4.0404 Keystone BOD Minutes from 10/19/2016 (unofficial)

4.05    Approval of non-resident students for 2016-2017

4.06    Acceptance of Reports and Correspondences

 

RECOMMENDED ACTION:  MOVE TO APPROVE THE CONSENT AGENDA AS PRESENTED.


5.0    LEADERSHIP REPORTS


5.01      Mrs. Gracey, Board Clerk

 

5.02      Principals’ Reports

  • Mr. Snyder

  • Mr. Wallisch

  • Mrs. McMillan

  • Mrs. Scherer

 

5.03      Mr. Wiseman, Superintendent’s Report

  • Budget Update

  • Professional Development Update

  • Elementary roof hail damage report (insurance letter)

  • Department Updates

  • KESA - Kansas Educational Systems for Accreditation - Meeting Update

  • MARC Emergency Management Meeting Update – MARC Documents from mtg

  • Chemical Spill Update

  • Request to be admitted to the NEKL

 

5.04 Keystone Report, Ms. Chapman

 


6.0        DISCUSSION ITEMS


6.01      FARM AND OUTDOOR LEARNING CENTER PROJECT (D)

Purpose:  To approve the recommendation by the Farm Committee to move forward with outdoor learning center project, bubbling brook waterfall, and horticulture garden.

Aerial view of recommended placements.


6.02    ACCJSH SCHOOL IMPROVEMENT PLAN (D)

Purpose:  To discuss the Junior-Senior High’s draft School Improvement Plan

Background: The proposed School Improvement plan aligns with the new state accreditation model and accountability measures of the ESSA

Link to Plan


6.03 AUDIT REPORTS (D)

Purpose: Atchison County Community Public Schools (USD #377) retained James M. Long, CPA and Karlin & Long, LLC  to perform the District's annual independent audit for fiscal year 2016.  Report drafts are attached for review.  

Background Details: Kansas State Statute calls for school districts to conduct an annual independent audit in accordance with applicable standards.  The results of USD #377's audit are reported in the attached documents:

The District's financial statements received an unqualified, clean opinion as a result of the independent financial audit for the fiscal year ended June 30, 2016.  The audit reports showed no findings of material weaknesses, significant deficiencies, nor noncompliance.


6.04 REVIEW WELLNESS POLICY (D)

Purpose: To review and discuss the district wellness plan.

Background: The Wellness Committee will be meeting on Tuesday, November 15 to review the Wellness Plan, as well as complete a first round assessment of OPAA and the Food Service program.

Schools contracting with a Food Service Management Company (FSMC) must monitor the operation of the FSMC by conducting on-site visits and completing the Kansas Food Service Management (FSMC) Monitoring Form, Form 14-A, in order to ensure that the FSMC complies with the contract and any other applicable Federal, State, and local rules and regulations.  The monitoring form 14-A is to be completed for each food service site at least two (2) times per school year.   Schools must maintain documentation of monitoring and whether or not corrective action was taken for review or audit.   

Wellness Plan

FSMC Monitoring Form 14-A


6.05 DATA POINT #2 - NORM REFERENCED ASSESSMENTS (D)

Purpose: To discuss implementation of an assessment tool to fill data point #2 gap.

Background:  We have used ASPIRE at the JSH and several different assessment tools at the elementary to provide student achievement data (#2). There are three data points we use: 1) State Assessments, 2) Norm-referenced, and 3) local assessments.

As we prepare to move into the first year of the accreditation, the administrative team believes we need to shore up a big hole that exists - Data point #2.


7.0 ACTION ITEMS


7.01    EXECUTIVE SESSION – PERSONNEL (A)

Recommendation (30 minutes): Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.


7.02    PERSONNEL RECOMMENDATIONS (A)

Purpose: To approve personnel recommendations as presented.

Personnel Report and Recommendations for November

RECOMMENDED ACTION: MOVE TO APPROVE THE PERSONNEL RECOMMENDATIONS AS PRESENTED.


7.03 APPROVAL OF STUDENT TRIPS (A)

Purpose: To approve trip requests submitted by sponsors and recommended for approval by the building principals.

  • A. Kerwood              11/12/2016       KMEA Honor Band Auditions

  • P. English                 12/01/2016       HS Yearbook class to sell ads

  • A. Eckert                 12/16/2016       HS Soundmasters Christmas Tour

  • A. Eckert                 03/11-12/2016    HS Soundmasters to Omaha, NE

ACTION NEEDED: MOVE TO APPROVE STUDENT TRIP REQUESTS AS PRESENTED.


7.04 APPROVAL OF REQUESTED FUNDRAISERS (A)

Purpose: To approve fundraiser requests

Fundraiser requests to date

  • 10/24 -10/31                Student Ambassadors              Boo Candy Grams

  • 11/14 -11/29/16            HS StuCo                                Butter Braids

ACTION NEEDED:  MOVE TO APPROVE THE FUNDRAISER REQUESTS AS PRESENTED.


ADVANCED AGENDA PLANNING

  • Audit FY2016

  • District Early Retirement Report

  • Audit contract for FY 2018 - Call for bids

  • General Liability Insurance - Call for bids

  • KASB Info

  • Parents as Teachers Report

  • Inservice report of topics scheduled for current school year

  • District assessment schedule report


Adjourn