October 12, 2016 - Regular Session

 

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

Wednesday, October 12, 2016


REGULAR SESSION – 6:30 P.M.

6:30 PM     Regular Session       (A) – Action Item(s)    (D) – Discussion Item

 


1.0    MEETING OPENING


1.01    Call the meeting to order

1.02    Approval of the agenda

 

ACTION NEEDED:  MOTION TO APPROVE THE AGENDA

 

 


2.0    HEARING OF THE AUDIENCE (A)


Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

 

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.

  • Subjects, other than policy issues, will generally be referred to the administration.

  • Comments shall be limited to issues and not refer to personalities.

  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.

  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

 

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

 

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.

 

 


3.0    RECOGNITIONS/PRESENTATIONS


Presentations

  • ACCHS Audio Visual Club presentation

  • ACCHS FFA presentation on request to attend Denver Stock Show in lieu of the National FFA Convention

 


4.0 CONSENT AGENDA ITEMS (A)


4.01      Approval of Minutes from September 12, 2016

4.02      Approval of Activity Reports, Bills & Claims and Treasurer's Report

4.03      Acceptance of Gifts & Grants

4.04      Acceptance of Keystone Correspondences

4.0401   Keystone BOD Agenda for October

4.0402   Keystone BOD Minutes from 09/21/2016

4.0403   Keystone Sups Agenda for 10/11/2016

4.05     Approval of non-resident students for 2016-2017

4.06     Acceptance of Reports

4.0601  USD 377 Certified Staff Professional Development Day Agenda for Monday, October 10

Added:

4.0602  PAT Report 15-16

4.0603 PAT 1st Quarter Report

4.07     Approval of Coaches Handbooks

4.0701   HS Boys Basketball HB - Team Guidelines - Parent Guidelines - Performance Pyramid

4.0702   HS Girls Basketball HB

4.0703 JH Boys Basketball HB


 

RECOMMENDED ACTION:  MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED.


 

 


5.0    LEADERSHIP REPORTS


5.01      Mrs. Gracey, Board Clerk

 

5.02      Principals’ Reports

 

5.03      Mr. Wiseman, Superintendent’s Report

  • Custodial Staffing Update

  • Facilities and Maintenance Update

    • JSH North parking lot pavement repair quotes

    • Baseball/Softball Infields – alternative cost estimate

    • Elementary Roof Warranty update

  • Jason Flatt Youth Suicide Awareness Act

  • Juvenile Justice Law

  • School Bus Drivers’ Appreciation Day

  • National School Bus Safety Week

  • Kindergarten Readiness

  • Keystone Superintendents Meeting Review

  • Civil Rights Data Collection (CRDC) Update

  • Interim Assessments Update

  • National Safe Schools Initiative

  • NE Kansas Art Educators Forum – Fall 2016 (Monday, November 14 at the JSH)

  • KASB - Key Facts about Kansas Education

 

5.04 Keystone Report – Ms. Chapman

 

 


6.0        DISCUSSION ITEMS


6.01      KSHSAA Drone Policy (D)

Purpose: To review and discuss the KSHSAA Drone Policy.  Big 7 league administrators may soon pass an Unmanned Aircraft Systems or UASs (Drone Policy).

KSHSAA Unmanned Aircraft Systems or UASs (Drone Policy):

Unless granted special permission by the KSHSAA Executive Director, the use of drones (UAS) for any purpose is not permitted at any KSHSAA state tournament or postseason game or event. This prohibition applies to all fields of play, courts, arenas, mats, gym floors or pools, and includes a ban on the entire facility being used as part of the KSHSAA event, including the spectator areas and parking areas. During the regular season, member schools should have a drone policy. At no time should a drone be on or over the field of play.

 

RECOMMENDED ACTION: DISCUSSION ONLY

 


6.02     USD #377 Spray Paint Policy (D)

Purpose: To discuss a ban on the use of spray paint as a Homecoming activity

 

RECOMMENDED ACTION: DISCUSSION ONLY

 

 


6.03      2016 Kansas Association of School Boards (KASB) Convention Delegate Assembly Appointments (D)

 

Purpose:  The Kansas Association of School Boards (KASB) 2016 Annual Conference will be held in Wichita, KS, December 2-4, 2016 at the Hyatt Regency and Century II Convention Center.  The Delegate Assembly will be held on Sunday morning, December 4.  The Board may appoint a Delegate and Alternate Delegate at the November 14 meeting.

 

RECOMMENDED ACTION: DISCUSSION ONLY

 


6.04     KARLIN/LONG INDEPENDENT AUDIT REPORT (D)

Purpose: To review the annual audit report submitted by Karlin/Long, CPA.

We received a draft report early last week and expect a final version prior to Wednesday night’s meeting. It will be made available for review at the meeting, if not earlier in the week.

 

Audit Letter from Attorney (PDF)

Added:

2016 Audit

2016 Audit Governance Letter

2016 Audit Management Letter

 

RECOMMENDED ACTION: DISCUSSION ONLY


 

 


7.0 ACTION ITEMS


7.01    APPROVAL OF STUDENT TRIPS (A)

Purpose: To approve trip requests submitted by sponsors and recommended for approval by the building principals.

 

  • J. Hawk, 10/5/16, ACT preparatory class @ JDLA
  • K. Bodenhausen, 1/12 - 1/14/17, HS FFA to Denver Stock Show
  • A. Kerwood, 1/20 - 1/22/17, HS Concert Band clinic @ KSU
  • A. Kimmi, 11/15/16, Seniors in Math Club to Washburn University Math Day
  • C. Johnson and W. Small, 11/22/16, Grade 2 to The Coterie: Rudolph The Red-Nose Reindeer: The Musical and Kaleidoscope in KCMO.
  • A. Eckert, 12/03/16, Kansas Music Educators Association (KMEA) Honor Choir event. A select group of ACCES 6th graders will  perform with 200 of the best singers from KMEA NE District.  The students will also get to work with a renowned clinician. To be held in Shawnee Mission, KS
  • P. English           12/5/2016                 Senior Gov. to State Capitol
  • P. English             2/7/2017                 Five Star Leadership to Abilene
  • J. Hawk, 02/15/17, National Honor Society to Ronald McDonald House/Children’s Mercy - service project
  • J. Dobbs and S. Watkins, 05/09/17, Grade 4 students to Butterfly House on the Prairie--Animal Life Cycles and to the Live Animal Education Program @ Topeka Zoo--Animal groups and structures that function to support survival in the wild.
  • P. English             2/27/2017               World War I Museum Tour
  • P. English             3/29/2017               Five Star Leadership to Abilene

 

RECOMMENDED ACTION:  MOVE TO APPROVE STUDENT TRIP REQUESTS AS PRESENTED.

 


7.02    PERSONNEL RECOMMENDATIONS (A)

 

Purpose: To approve personnel recommendations as presented.

 

Added:

  • Bob Kiser – HS Baseball Coach
  • Drew Johnson – JH Boys Assistant Basketball Coach

 

RECOMMENDED ACTION: MOTION TO APPROVE THE PERSONNEL RECOMMENDATIONS AS PRESENTED.

 


7.03 APPROVE PURCHASE OF AUDIO VISUAL EQUIPMENT (A)

Purpose: To review, discuss, and approve the purchase of new audio-visual equipment for the ACCHS AV Club.

Link to Recommendation

 

RECOMMENDED ACTION:   MOVE TO APPROVE THE ACCHS AUDIO-VISUAL CLUB EQUIPMENT PURCHASE RECOMMENDATIONS AS PRESENTED.

 

 


7.04 RURAL EDUCATION ACHIEVEMENT PROGRAM (REAP) GRANT ACCEPTANCE (A)

Purpose:  To accept the federal REAP grant in the amount of $27,893

 

RECOMMENDED ACTION:  MOVE TO ACCEPT THE G5 RURAL EDUCATION ACHIEVEMENT GRANT AS PRESENTED.  

 


7.05    REQUEST TO OBSERVE HIGH SCHOOL CLASSES (A)

Purpose: Approve the request by Emily Henderson, ACCHS Class of 2016 and student at Emporia State, to do 10 hours of observation in Mr. English's classroom as part of her college coursework. If approved, Emily would observe Mr. English’s classes on October 20th and 21st. She has received approval from her college instructor and from Mr. English.  

Mrs. Scherer is requesting BoE approval for Emily to do these hours of observation.

 

RECOMMENDED ACTION: MOVE TO APPROVE THE REQUEST TO OBSERVE HIGH SCHOOL CLASSES BY EMILY HENDERSON AS RECOMMENDED.

 

 


7.06     KESA TEAMS AND MEMBERSHIP APPROVAL (A)

Purpose: To approve the Kansas Education Systems Accreditation teams.

Final assignments will be made on Monday, October 10th during the teacher PD day. Recommendations will be made at the meeting, if not earlier.

 

RECOMMENDED ACTION:  MOVE TO APPROVE THE KESA TEAMS AND MEMBERS AS PRESENTED.

 


7.07 PREFERRED VENDORS (A)

Purpose:  To review, discuss, and approve the preferred vendor recommendations.

Preferred vendors are local/area vendors who provide services to the district on an as needed basis.

Link to the Preferred Vendor Recommendations

 

RECOMMENDED ACTION:  MOVE TO APPROVE THE PREFERRED VENDOR RECOMMENDATIONS AS PRESENTED

 


7.08     FUNDRAISER REQUEST FOR APPROVAL

Purpose: To approve fundraiser requests submitted by the building principals.

Mrs. Scherer is requesting approval of the following JSH fundraisers:

A. Kerwood (JSH Band)         10/28--11/11/2016                   Cherrydale Home Decor

 

RECOMMENDATION ACTION:  MOVE TO APPROVE THE FUNDRAISER REQUEST(S) AS PRESENTED.

 


8.0 EXECUTIVE SESSION


8.01  EXECUTIVE SESSION – STUDENT MATTER (A)

 

Recommendation ( 15 Minutes): Move to go into executive session to discuss matters affecting a student in order to protect the privacy interests of the individuals to be discussed, and that the board return to open session in this room at _________.

 

 



 

ADVANCED AGENDA PLANNING

  • Audit FY2016 - final approval

  • District Early Retirement Report – 

  • Audit contract for FY 2018 - Call for bids

  • Budget/Enrollment – September 20 final numbers

  • KASB Annual Convention Info

  • Parents as Teachers Report

  • Inservice report of topics scheduled for current school year

  • District assessment schedule report

  • Vo-tech Update

  • Curriculum Update

  • Personnel Evaluations

 

Adjourn