September 12, 2016 Regular Session

 

Unified School District #377 Board of Education

USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023

(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org

Monday, September 12, 2016


REGULAR SESSION – 6:30 P.M.

6:30 PM     Regular Session       (A) – Action Item(s)    (D) – Discussion Item

 


1.0    MEETING OPENING

 


1.01    Call the meeting to order

1.02    Approval of the agenda

 

ACTION NEEDED:  MOTION TO APPROVE THE AGENDA

 

 


2.0    HEARING OF THE AUDIENCE (A)

 


Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.

 

Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.

  • Subjects, other than policy issues, will generally be referred to the administration.

  • Comments shall be limited to issues and not refer to personalities.

  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.

  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

 

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

 

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.

 


3.0    RECOGNITIONS/PRESENTATIONS


Presentations

  • Elementary Student Council - Fundraiser request, sponsor is Lindsey Cordell

  • Summer Reading Program Report – Alison Ostertag, Elementary Reading Specialist

  • Kindergarten Readiness Pilot - Mrs. McMillan and Mr. Snyder

 


4.0 CONSENT AGENDA ITEMS (A)


4.01     Approval of Minutes from August 15, 2016

4.02     Approval of Activity Reports, Bills & Claims and Treasurer's Report

4.03     Acceptance of Gifts & Grants

4.04     Acceptance of Keystone Correspondences

4.0401 Keystone BOD Minutes from 08/17/2016

4.0402 Keystone SPED Audit Document from 08/23/2016

4.05    Approval of non-resident students for 2016-2017

  • Alexis Ellison (G7)

  • Karsten (K) and Conrad Simecek (G5)

  • Gabby Johnson (G2)

4.06    Acceptance of Reports and Communicatiions

4.0601   Health Quest Newsletter for September

4.07  Approval of the Food Service Grant Discover My Plate Application

 

RECOMMENDED ACTION:  MOVE TO APPROVE THE CONSENT AGENDA AS PRESENTED.

 


5.0    LEADERSHIP REPORTS


5.01      Mrs. Gracey, Board Clerk

 

  • KASB Update - Annual Convention

  • Big 7 League Passes

 

5.02      Principals’ Reports

 

5.03      Mr. Wiseman, Superintendent’s Report

 

5.04 Keystone Report

 

 


6.0        DISCUSSION ITEMS


6.01      FITNESS CENTER BUILDING EVALUATION COMPLETED BY KEYSTONE

Purpose: To review and discuss the facility review/evaluation of the Weight/Fitness Building.

 

Report provided by Paul Crawford, Director of Operations and Facilities, Keystone Learning Service

 

ACTION: DISCUSSION ONLY

 


6.02    HS SERVICE LEARNING AND JOB SHADOWING PROGRAM REQUIREMENTS

Purpose:  To discuss the Service Learning and Job Shadowing Program Requirements being developed by the HS administration and staff. 

 

Background: This initiative aligns with the JSH School Improvement Plan, KSBOE Kansans Can, Board focus areas, and college and career readiness standards. Mrs. Scherer will discuss the process in place for incorporating stakeholder participation in the development of these program requirements and how it follows the new accreditation (KESA) model.

  

ACTION: DISCUSSION ONLY

 


7.0 ACTION ITEMS


7.01    APPROVAL OF STUDENT TRIPS (A)

Purpose: To approve trip requests submitted by sponsors and recommended for approval by the building principals.

  • 09/16/2016  –  English, Yearbook staff to Edwardsville for the In-Plant Art Session at Herff Jones

  • 09/20/2016  –  Walters, HS STUCO to KSHSAA STUCO Conference in Shawnee Mission

  • 10/05/2016  –  J. Hawk, HS Students to KSU

  • 10/06/2016  –  Dillon, HS STUCO/Ambassadors to Youth Suicide Prevention - Eudora

  • 10/07/2016  –  J. Hawk, G12 Students to Washburn

  • 10/10/2016  –  Hardy, HS Students to American Jazz Museum/Gem Theatre

  • 10/11/2016  –  Swendson, Preschool students to Renyer’s Pumpkin Patch

  • 10/12/2016  –  Kerwood, Mission Valley Marching Festival in Eskridge, KS for G7-12 band

  • 10/14/2016  –  J. Hawk, G9-10 Students to HCC Technical School

  • 10/19/2016  –  Kimmi, HS Math Club to Emporia State - Math Day

  • 10/26/2016  –  J. Hawk, HS Students to Missouri Western

  • 10/31/2016  –  Kerwood, G7-12 Band to Hiawatha Halloween Parade

  • 11/04/2016  –  J. Hawk,   HS Students to Highland College

  • 11/09/2016  –  Cordell, G6 to Highland College

  • 11/15/2016  –  J. Hawk, HS Students to University of Kansas

  • 12/02/2016  –  J. Hawk, HS Students to Benedictine College

  • 12/06/2016  –  A. Eckert, Soundmasters to Atchison County Retired Teachers Event

  • 12/14/2016  –  A. Eckert, Fine Arts Dept. to New Theatre for Dinner and Broadway Show (Overland Park Kansas

  • 01/27/2017  –  J. Hawk, G11 students to Washburn University

  • 02/09, 02/16, 02/23, 03/02, and 03/09 G6 students to Kansas Starbase in Topeka

  • 02/26/2017  –  Bodenhausen, FFA to Meat Judging contest in Easton

  • 03/01/2017  –  Bodenhausen, FFA to District Ag Mechanics, Poultry, and Ag Sales in Wamego

  • 04/01/2017  –  Bodenhausen, FFA to Fort Scott Aggie Days

  • 04/05/2017  –  Bodenhausen, FFA to Spring Super CDE Ag Day in Highland, KS

  • 04/19/2017  –  Bodenhausen, FFA to District Livestock Judging contest

  • 04/30 - 05/02/2017  –  Bodenhausen, FFA students to State CDE contest in Manhattan, KS

  • 05/17/2017  –  S. Chalfant, G5 students to Steamboat Arabia in KCMO

  • 05/17/2017  –  J. Thompson, G6 students to Combat Air Museum and Old Prairie Town in Topeka

 

ACTION NEEDED: MOVE TO APPROVE STUDENT TRIP REQUESTS AS PRESENTED.

 


7.02 APPROVAL OF REQUESTED FUNDRAISERS (A)

 

Purpose: To approve fundraiser requests

 

Fundraiser requests to date

 

  • 08/01 – 10/17  –  HS Cheerleaders Pinkout Night fundraiser to go towards spirit supplies

  • 09/02 - 10/25 FFA HS Football concessions

  • 09/18  – HS Girls and Boys Annual Golf Charity event. Raising money to purchase boys and girls travel suits/warmups

  • 10/01 - 10/31 FFA, Fruit/Meat/Cheese Sales

  • 09/01 - 10/06 JSH Band, JH Football concessions

  • 10/24 - 11/11 ES STUCO, Freedom fundraiser - selling snack foods

  • 11/04 - 11/06 HS Drama, Free Will Donation @ School Musical

  • 03/31 - 04/02 HS Drama, Free Will Donation @ Spring Plan

  • 08/17 - 05/31   HS Stuco, Soda Machines in Commons

  • 09/01 - 09/30 KAYS, Collection of Dues

  • 09/16 - 09/30 Jr. Class, Red Wheel Fundraiser

 

RECOMMENDED ACTION:  MOVE TO APPROVE THE FUNDRAISER REQUESTS AS PRESENTED.

 


7.03    EXECUTIVE SESSION – PERSONNEL (A)

 

Recommendation (15 minutes): Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.


7.03-01 PERSONNEL RECOMMENDATIONS (A)

Purpose: To approve personnel recommendations as presented.

 

Supplemental Contracts for 2016-2017

  • Austin Eckert - HS Assistant Girls Basketball

  • Hannah Hoffman - JH Assistant Girls Basketball

 

Volunteer Requests for 2016-2017

  • Deb Falk - elementary

  • Diane Schmit - elementary

  • Michael Rice – JSH (Band class)

 

Substitute Teacher

  • Taylor Hart

 

RECOMMENDED ACTION: MOVE TO APPROVE THE PERSONNEL RECOMMENDATIONS AS PRESENTED.

 

 


7.04 OUTDOOR LEARNING CENTER PROJECT (A)

Purpose:  To approve the recommendation to match the PTO’s $12,000 gift to the district for the construction of an outdoor learning center at the USD #377 Farm.

 

RECOMMENDED ACTION:  MOVE TO APPROVE THE ALLOCATION OF $12,000 TOWARDS THE OUTDOOR LEARNING CENTER PROJECT.

 


7.05    2016-2017 CALENDAR CORRECTION (A)

Purpose: To correct an error in the 2016-2017 school calendar.

 

Background:  Spring Parent/Teacher conferences were not counted as a comp day, which essentially added on full day to the calendar.  In order to correct this mistake, it is recommended the Board amend the 2016-2017 calendar by reducing the number of teacher days by one (1).

 

RECOMMENDED ACTION: MOVE TO REDUCE THE 2016-2017 SCHOOL CALENDAR BY ONE TEACHER DAY.

 


7.06   NATIONAL CHARACTER EDUCATION CONFERENCE PROPOSAL (A)

Purpose: To approve five staff members – Mrs. Dillon, Mrs. Scherer, Mrs. McMillan, Mrs. Cordell, and Mrs. Hughes – to attend the National Character Ed Conference, October 14-15, in Washington, D.C. 

 

Background:  Mrs. Scherer will present information on the conference and the cost for the five staff members to attend. A formal proposal will be presented at the meeting.

 

RECOMMENDED ACTION: MOVE TO APPROVE THE NATIONAL CHARACTER EDUCATION CONFERENCE PROPOSAL AS PRESENTED.

 


7.07  RESOLUTION TO EXTEND TERM OF OFFICE FOR THOSE BOARD MEMBERS WHOSE TERMS EXPIRE IN 2017

Purpose: To adopt Resolution to Extend Term of Office, 091216-1

 


 

NEEDED ACTION: MOVE TO APPROVE RESOLUTION 091216-1 AS PRESENTED.

 

 


ADVANCED AGENDA PLANNING

  • Audit FY2016 - documents to be presented at the October meeting

  • Board Member precinct boundary review (every three years)

  • District Early Retirement Report

  • Audit contract for FY 2018

  • Budget/Enrollment – September 20 count

  • KASB Regional Info, KASB Annual Convention Info

  • Parents as Teachers Report

  • Inservice report of topics scheduled for current school year

  • District assessment schedule report

  • Vo-tech Report

 

Adjourn