Unified School District #377 Board of Education
USD 377 Administrative Building, 306 Main Street, Effingham, KS 66023
(913) 833-5050 / FAX (913) 833-5210 / www.usd377.org
Monday, September 12, 2016
REGULAR SESSION – 6:30 P.M.
6:30 PM Regular Session (A) – Action Item(s) (D) – Discussion Item
1.0 MEETING OPENING
1.01 Call the meeting to order
1.02 Approval of the agenda
ACTION NEEDED: MOTION TO APPROVE THE AGENDA
2.0 HEARING OF THE AUDIENCE (A)
Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.
Hearing of Audience Rules:
Presentations shall not exceed 5 minutes.
Subjects, other than policy issues, will generally be referred to the administration.
Comments shall be limited to issues and not refer to personalities.
Presentations must be in good taste befitting the occasion and the dignity of the board meeting.
When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.
The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit. The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.
The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance. The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.
During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language. Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent. If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.
Elementary Student Council - Fundraiser request, sponsor is Lindsey Cordell
Summer Reading Program Report – Alison Ostertag, Elementary Reading Specialist
Kindergarten Readiness Pilot - Mrs. McMillan and Mr. Snyder
4.0 CONSENT AGENDA ITEMS (A)
4.04 Acceptance of Keystone Correspondences
4.05 Approval of non-resident students for 2016-2017
Alexis Ellison (G7)
Karsten (K) and Conrad Simecek (G5)
Gabby Johnson (G2)
4.06 Acceptance of Reports and Communicatiions
RECOMMENDED ACTION: MOVE TO APPROVE THE CONSENT AGENDA AS PRESENTED.
5.0 LEADERSHIP REPORTS
5.01 Mrs. Gracey, Board Clerk
KASB Update - Annual Convention
Big 7 League Passes
5.02 Principals’ Reports
5.03 Mr. Wiseman, Superintendent’s Report
Enrollment Update - Information regarding student enrollment numbers and trends will be presented at Monday night’s meeting
Update on Elementary Roof
KS-MO Superintendent Leadership Forum
New Juvenile Justice Legislation - Meeting Update
E-rate reimbursements now being direct deposited
KESA - Kansas Educational Systems for Accreditation - Meeting Update
Zero Year items
School Finance Update
Greenbush North Superintendents Council Update
Teacher Evaluation Schedule and Process
5.04 Keystone Report
6.0 DISCUSSION ITEMS
6.01 FITNESS CENTER BUILDING EVALUATION COMPLETED BY KEYSTONE
Purpose: To review and discuss the facility review/evaluation of the Weight/Fitness Building.
ACTION: DISCUSSION ONLY
6.02 HS SERVICE LEARNING AND JOB SHADOWING PROGRAM REQUIREMENTS
Purpose: To discuss the Service Learning and Job Shadowing Program Requirements being developed by the HS administration and staff.
Background: This initiative aligns with the JSH School Improvement Plan, KSBOE Kansans Can, Board focus areas, and college and career readiness standards. Mrs. Scherer will discuss the process in place for incorporating stakeholder participation in the development of these program requirements and how it follows the new accreditation (KESA) model.
ACTION: DISCUSSION ONLY
7.0 ACTION ITEMS
7.01 APPROVAL OF STUDENT TRIPS (A)
Purpose: To approve trip requests submitted by sponsors and recommended for approval by the building principals.
09/16/2016 – English, Yearbook staff to Edwardsville for the In-Plant Art Session at Herff Jones
09/20/2016 – Walters, HS STUCO to KSHSAA STUCO Conference in Shawnee Mission
10/05/2016 – J. Hawk, HS Students to KSU
10/06/2016 – Dillon, HS STUCO/Ambassadors to Youth Suicide Prevention - Eudora
10/07/2016 – J. Hawk, G12 Students to Washburn
10/10/2016 – Hardy, HS Students to American Jazz Museum/Gem Theatre
10/11/2016 – Swendson, Preschool students to Renyer’s Pumpkin Patch
10/12/2016 – Kerwood, Mission Valley Marching Festival in Eskridge, KS for G7-12 band
10/14/2016 – J. Hawk, G9-10 Students to HCC Technical School
10/19/2016 – Kimmi, HS Math Club to Emporia State - Math Day
10/26/2016 – J. Hawk, HS Students to Missouri Western
10/31/2016 – Kerwood, G7-12 Band to Hiawatha Halloween Parade
11/04/2016 – J. Hawk, HS Students to Highland College
11/09/2016 – Cordell, G6 to Highland College
11/15/2016 – J. Hawk, HS Students to University of Kansas
12/02/2016 – J. Hawk, HS Students to Benedictine College
12/06/2016 – A. Eckert, Soundmasters to Atchison County Retired Teachers Event
12/14/2016 – A. Eckert, Fine Arts Dept. to New Theatre for Dinner and Broadway Show (Overland Park Kansas
01/27/2017 – J. Hawk, G11 students to Washburn University
02/09, 02/16, 02/23, 03/02, and 03/09 G6 students to Kansas Starbase in Topeka
02/26/2017 – Bodenhausen, FFA to Meat Judging contest in Easton
03/01/2017 – Bodenhausen, FFA to District Ag Mechanics, Poultry, and Ag Sales in Wamego
04/01/2017 – Bodenhausen, FFA to Fort Scott Aggie Days
04/05/2017 – Bodenhausen, FFA to Spring Super CDE Ag Day in Highland, KS
04/19/2017 – Bodenhausen, FFA to District Livestock Judging contest
04/30 - 05/02/2017 – Bodenhausen, FFA students to State CDE contest in Manhattan, KS
05/17/2017 – S. Chalfant, G5 students to Steamboat Arabia in KCMO
05/17/2017 – J. Thompson, G6 students to Combat Air Museum and Old Prairie Town in Topeka
ACTION NEEDED: MOVE TO APPROVE STUDENT TRIP REQUESTS AS PRESENTED.
7.02 APPROVAL OF REQUESTED FUNDRAISERS (A)
Purpose: To approve fundraiser requests
Fundraiser requests to date
08/01 – 10/17 – HS Cheerleaders Pinkout Night fundraiser to go towards spirit supplies
09/02 - 10/25 FFA HS Football concessions
09/18 – HS Girls and Boys Annual Golf Charity event. Raising money to purchase boys and girls travel suits/warmups
10/01 - 10/31 FFA, Fruit/Meat/Cheese Sales
09/01 - 10/06 JSH Band, JH Football concessions
10/24 - 11/11 ES STUCO, Freedom fundraiser - selling snack foods
11/04 - 11/06 HS Drama, Free Will Donation @ School Musical
03/31 - 04/02 HS Drama, Free Will Donation @ Spring Plan
08/17 - 05/31 HS Stuco, Soda Machines in Commons
09/01 - 09/30 KAYS, Collection of Dues
09/16 - 09/30 Jr. Class, Red Wheel Fundraiser
RECOMMENDED ACTION: MOVE TO APPROVE THE FUNDRAISER REQUESTS AS PRESENTED.
7.03 EXECUTIVE SESSION – PERSONNEL (A)
Recommendation (15 minutes): Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.
7.03-01 PERSONNEL RECOMMENDATIONS (A)
Purpose: To approve personnel recommendations as presented.
Supplemental Contracts for 2016-2017
Austin Eckert - HS Assistant Girls Basketball
Hannah Hoffman - JH Assistant Girls Basketball
Volunteer Requests for 2016-2017
Deb Falk - elementary
Diane Schmit - elementary
Michael Rice – JSH (Band class)
RECOMMENDED ACTION: MOVE TO APPROVE THE PERSONNEL RECOMMENDATIONS AS PRESENTED.
7.04 OUTDOOR LEARNING CENTER PROJECT (A)
Purpose: To approve the recommendation to match the PTO’s $12,000 gift to the district for the construction of an outdoor learning center at the USD #377 Farm.
RECOMMENDED ACTION: MOVE TO APPROVE THE ALLOCATION OF $12,000 TOWARDS THE OUTDOOR LEARNING CENTER PROJECT.
7.05 2016-2017 CALENDAR CORRECTION (A)
Purpose: To correct an error in the 2016-2017 school calendar.
Background: Spring Parent/Teacher conferences were not counted as a comp day, which essentially added on full day to the calendar. In order to correct this mistake, it is recommended the Board amend the 2016-2017 calendar by reducing the number of teacher days by one (1).
RECOMMENDED ACTION: MOVE TO REDUCE THE 2016-2017 SCHOOL CALENDAR BY ONE TEACHER DAY.
7.06 NATIONAL CHARACTER EDUCATION CONFERENCE PROPOSAL (A)
Purpose: To approve five staff members – Mrs. Dillon, Mrs. Scherer, Mrs. McMillan, Mrs. Cordell, and Mrs. Hughes – to attend the National Character Ed Conference, October 14-15, in Washington, D.C.
Background: Mrs. Scherer will present information on the conference and the cost for the five staff members to attend. A formal proposal will be presented at the meeting.
RECOMMENDED ACTION: MOVE TO APPROVE THE NATIONAL CHARACTER EDUCATION CONFERENCE PROPOSAL AS PRESENTED.
7.07 RESOLUTION TO EXTEND TERM OF OFFICE FOR THOSE BOARD MEMBERS WHOSE TERMS EXPIRE IN 2017
Purpose: To adopt Resolution to Extend Term of Office, 091216-1
NEEDED ACTION: MOVE TO APPROVE RESOLUTION 091216-1 AS PRESENTED.
ADVANCED AGENDA PLANNING
Audit FY2016 - documents to be presented at the October meeting
Board Member precinct boundary review (every three years)
District Early Retirement Report
Audit contract for FY 2018
Budget/Enrollment – September 20 count
KASB Regional Info, KASB Annual Convention Info
Parents as Teachers Report
Inservice report of topics scheduled for current school year
District assessment schedule report