July 13, 2016 Regular Session

Unified School District #377 Board of Education

USD #377 Administrative Building

306 Main Street, Effingham, KS 66023    

(913) 833-5050 / FAX (913) 833-5210


JULY REGULAR SESSION - ORGANIZATIONAL MEETING

Wednesday, July 13, 2016, 6:30 P.M.


6:30 PM    Call the Meeting to Order


(A) – Action Item(s)        (D) – Discussion Item



1.00        MEETING OPENING



1.01   CALL TO ORDER – MR. MARTIN, (15-16 President of the Board ) (A)
 

1.02   APPROVAL OF THE AGENDA (A)

 

RECOMMENDATION:  MOVE TO APPROVE THE JULY 13, 2016 AGENDA AS PRESENTED OR AMENDED

 



2.00   ELECTIONS AND APPOINTMENTS

Organize board and elect president, vice-president, designate clerk, deputy clerk, treasurer, and school attorney.  (K.S.A. 72-8201 et seq.; 72-8202c; 72-8202d; 10-1117; 79-2934; 10-116; 10-801 et seq.; 12-105a; 12-1056)
 



2.01    ELECTION OF 2016-2017 BOARD PRESIDENT (A)

 

Purpose:  The Board will elect the 2016-2017 President as outlined by Kansas Statute 72-8202a.  

 

Notes - It takes four favorable votes to elect a president.  If the board is unable to elect a president, they should elect a vice president.  If a vice president is elected, that person will preside until a president has been elected.  If the board is unable to elect a president and a vice president, KASB recommends assigning a pro tempore president each meeting, starting alphabetically.  

 

Recommendation:  to elect a 2016-2017 Board of Education President.

 


2.02   ELECTION OF 2016-2017 BOARD VICE-PRESIDENT (A)

 

Purpose:  The Board will elect the 2016-2017 Vice-President as outlined by Kansas Statute 72-8202a.  

 

Recommendation:  to elect a 2016-2017 Board of Education Vice-President.


2.03   APPOINT 2016-2017 CLERK, DEPUTY CLERK, AND TREASURER (A)

 

Purpose:  The Board will appoint the Clerk, Deputy Clerk and Treasurer as outlined by Kansas Statute 72-8202c and Kansas Statue 72-8202d.

 

RECOMMENDATION: MOVE TO APPOINT, FOR THE 2016-2017 SCHOOL YEAR,

  • Mrs. Megan Gracey, Board Clerk;

  • Mrs. Kathy Enzbrenner, Deputy Clerk; and

  • Mr. Steve Caplinger, Treasurer of the Board of Education.


2.04      APPOINT 2016-2017 SCHOOL ATTORNEY (A)

 

Purpose:  To appoint the 2016-2017 School Attorney.  Mr. Mears has submitted a proposal to the board with the 2016-2017 rates of $140 per hour for services rendered, which are unchanged from 2015-2016.


 

RECOMMENDATION:  MOVE TO APPOINT MR. LARRY MEARS AS SCHOOL ATTORNEY FOR THE 2016-2017 SCHOOL YEAR


 

Supporting Documents

 



3.0    HEARING OF AUDIENCE

Speakers are encouraged to register by calling the Clerk of the Board at (913) 833‐5050 by 2:00 PM on the day of the meeting. Speakers may also register at the BOE meeting site, prior to the beginning of the meeting.



Hearing of Audience Rules:

  • Presentations shall not exceed 5 minutes.

  • Subjects, other than policy issues, will generally be referred to the administration.

  • Comments shall be limited to issues and not refer to personalities.

  • Presentations must be in good taste befitting the occasion and the dignity of the board meeting.

  • When addressing the board, please be reminded that matters of a personal nature which, by their nature, identify an individual are prohibited by federal law in public discussion. Please assist us in protecting the privacy rights of students and staff.

 

Other Notes

The Board President shall be responsible for recognizing any speaker, maintaining proper order, and adhering to the set time limit.  The President may interrupt or terminate an individual’s statement if it is disruptive, not germane to the business or activities of the Board, or in violation of Kansas Statutes regarding meetings or activities of the Board.

The Board President may deny any individual speaking privileges if previous conduct of the individual has indicated that the orderly conduct of a meeting may be threatened by that person’s appearance.  The President has the option to stop the proceedings and poll the Board to determine if a speaker may continue.

During an open session, the Board shall not hear personal attacks, or rude or defamatory remarks of any kind about any employee or student of the School District or any person connected with the School District. The Board will also not accept public comments containing vulgar or obscene language.  Any individual wishing to make a complaint about school personnel shall submit the complaint in writing to the Superintendent.  If the complaint involves the Superintendent it shall be submitted in writing to the President of the Board.

 



4.0    CONSENT AGENDA (A)

NOTE – These items represent matters which the Board may approve without detailed discussion. Any item on the Consent Agenda may be removed for separate discussion as an Action Item upon request by the Superintendent or any board member. The Board has received supporting information on all items prior to action on the Consent Agenda.  Extra lines are added at the end of the consent agenda list to note the removed items in the minutes.

 

RECOMMENDATION:  MOTION TO APPROVE CONSENT AGENDA AS AMENDED



4.01  Approval of BOE Meeting Minutes………………….....................……………………...…....June 13, 2016

4.02  Approval of Treasurer’s Report, Activity Reports, Bills & Claims, Petty Cash Reports.…….....Insert 4.02

4.03  Approval of New Teacher Placement on Salary Schedule…..………………………………….....Insert 4.03

4.04 Acceptance of Gifts and Grants……………………………………….……………………….…..….Insert 4.04

4.05  Approval of Non-resident student applications......................................................…..….......Insert 4.05

4.06  Approval of Out-of-district school attendance and transportation applications...........….…......Insert 4.06

4.07 Approval of the Food Service Code of Conduct…………………………………………….………..Insert 4.07

 


4.0800  Consent Continued - Approval of Various Appointments/Designations


4.0801  Designated Insurance/Risk Management Consultant................................ Tom McGuire, CBIZ

4.0802  Designate District Health Insurance Representative............………............. Megan Gracey, Board Clerk

4.0803  Designate District KPERS Agent ……………………...........…………............ Megan Gracey, Board Clerk

4.0804  Designate District Purchasing Agent...........................................………...Steve Wiseman, Superintendent

4.0805  Food Service Program Rep................................................................…..... Theresa Cattrell

4.0806  Designate Authorized Rep to Apply for and Process Federal Funds……..... Megan Gracey, Mr. Wiseman

4.0807 Compliance Coordinator for Federal Anti-Discrimination Law Title VI prohibiting discrimination based on race, color or national origin in programs or activities which receive Federal Financial Assistance......................Steve Wiseman, Superintendent / Joshua Snyder, ES Asst.Principal

4.0808 Compliance Coordinator for Federal Anti-Discrimination Law Title VII prohibiting employment discrimination based on race, color, religion, sex and national origin..............................Wiseman, Superintendent / Joshua Snyder, ES Asst. Principal

4.0809  Compliance Coordinator for Federal Anti-Discrimination Law Title IX which requires gender equity for boys and girls in every educational program that receives Federal Funding.......………Steve Wiseman, Superintendent / Joshua Snyder, ES Asst. Principal

4.0810  Compliance Coordinator for Section 504 of the Americans with Disabilities Act (ADA) designed to protect the rights of individuals with disabilities in programs and activities that receive Federal financial assistance and which also requires a school district to provide free appropriate public education (FAPE) to each qualified student with a disability including the provision of regular or special education.........................Mr. Wiseman, Superintendent / Mr. Joshua Snyder, ES Asst.Principal


4.0900 Consent - Resolutions


4.0901 Establishment of School Term 1,116 Hours………………………………….Resolution 2016-1

4.0902 Use of Signature Stamps…………………..………………………………….Resolution 2016-2

4.0903 Rescind Policy Statements for 2015-2016..………………………………….Resolution 2016-3

     Board Policy 2015-2016 (3MB PDF)

     Board Policy 2016-2017 (3MB PDF)

4.0904 Authorization to Make Advance Payments..………………………………….Resolution 2016-4

4.0905 Establishment of Elementary Activity Fund..………………………………….Resolution 2016-5

4.0906 Establishment of Junior-Senior High Activity Fund..……...………………….Resolution 2016-6

4.0907 Adopt the Annual Waiver of Requirements for GAAP Resolution…………..Resolution 2016-7

4.0908 Establishment of Home Rule Authority…....………………………………….Resolution 2016-8

4.0909 Establishment of Regular Meeting Dates....………………………………….Resolution 2016-9

4.0910 Establishment of Mileage Reimbursement Rate.………………….…….….Resolution 2016-10

4.0911 Establishment of Substitute Teacher Pay Rate...………………….….…….Resolution 2016-11

4.0912 Annual Asbestos Declaration…………………....…………………..……….Resolution 2016-12

4.0913 Designation of Freedom of Information Officer….………………….……….Resolution 2016-13

4.0914 Designation of Custodian of Records…………....………………….……….Resolution 2016-14

4.0915 Designation of Official School Newspaper……....………………….……….Resolution 2016-15

4.0916 Establish Petty Cash Accounts and designate individuals responsible ….….K.S.A. 72-8208.

  • Establishment of District Office Petty Cash ……..……………..…….……….Resolution 2016-17

    • District Office $1,500; Responsible - Superintendent

  • Establishment of Elementary Petty Cash.…………….…………..….……….Resolution 2016-18

    • Elementary $750; Responsible - Elementary Principal

  • Establishment of JSH Petty Cash.…………….……………………...……….Resolution 2016-19

    • Junior/Senior High - $750; Responsible – Junior/Senior High Principal

4.0920 Designation of Inclement Weather Makeup Days..….…….………...……….Resolution 2016-20

4.0921 Designation of Attendance Officers……..…………….……….……...……….Resolution 2016-21

4.0922 Designation of District Hearing Officer….…………….…….……….………..Resolution 2016-22

4.0923 Designation of District Coordinator for Homeless Children……….…...…….Resolution 2016-23

4.0924  Hearing Officer for Free/Reduced Meal Application Appeals........................Resolution 2016-24

4.0925  District Hearing Officer for Free Textbooks ………………............................Resolution 2016-25

4.0926 Establishment of Meal Allowance Policy (Policy GAN_R).............................Resolution 2016-26

4.0927  Resolution for Disposal of Surplus Property……………………………………..Resolution 2016-27

4.0928  Disallow pledging of first and second mortgages for security of deposit of district funds.

4.0929   Approve Exchange National Bank & Trust as the Designated Depository of Funds


4.1000  Review and Accept Organizational Documents


4.1001  Organizational Chart .................................................................................................Insert 4.1001

4.1002  Annual FERPA Notice to Parents...............................................................….............Insert 4.1002

4.1003  Review immunization policies. K.S.A. 72-5208 et seq..............................…................Insert 4.1003

4.1004  Review graduation requirements. QPA Regulations 91-31-35..................................Insert 4.1004

4.1005  Review district insurance schedule........................................................................Insert 4.1005

4.1006  Use of Facility Policy KG........................................................................................Insert 4.1006

4.1007  Unencumbered Cash Balances Report ……………………………………………….…….Insert 4.1007

4.1008  Bank Signature Card Authorizations………………..…………………………...………….Insert 4.1008

4.1009  District Tax Exempt Certificate (valid through 10/01/2020)........................................Insert 4.1009


4.1100  Accept Correspondences and Reports


4.1102 Keystone Sups Agenda for July 12, 2016….….….….….….….….….….….…..Insert 4.1102

4.1103 Keystone Availability of Services Notice…...……………………………………..Insert 4.1103

4.1105 Title I Allocations 2016-2017………………………………………………………….Insert 4.1105

4.1106  Kindergarten in Kansas……………………………………………………………..Insert 4.1106

4.1107 Jason Flatt Youth Suicide Awareness Act Notice………………………………...Insert 4.1107


4.1200  Other Consent Approvals


4.1201  Approve Renewal of the Lifetouch School Pictures Contract……………………………….Insert 4.1201

 

 

RECOMMENDATION:  MOVE TO APPROVE THE CONSENT AGENDA AS PRESENTED OR AMENDED


Consent Items Requested to be Acted on Individually


1.

 


2.

 


3.

 



5.0 MORE ORGANIZATIONAL ACTION ITEMS



5.01    APPOINT BOARD MEMBER REPRESENTATIVES……………………Insert 5.01

 

Purpose:  For the board to approve board member committee and to appointments/liaisons.

 

Comments:   The following are committee and organization appointments including assignments from 2015-2016.

=============================================================================

Keystone Learning Services Board Rep...................................................………………..Barb Chapman           

Keystone Learning Services Board Alternate.................................................................Nancy Keith

Insurance Committee (2)............................................................................ Steve Meeks, Tana Hoffman

Negotiations Team (2).................................................................................... .Pat Kearney & Jeff Martin

KASB Government Relations (1)....................................................................................... Tana Hoffman

Classified Salary (2)............................................................................... Steve Meeks, Stephanie Moore

Centennial Scholarship.........................................................................................Stephanie Moore

  • Centennial is to help make choices for scholarships. In order to serve, you may not have any relatives who are candidates for the scholarship.

Centennial Scholarship Alternate..................................................................................Barb Chapman

ACCHS Alumni Foundation (2 Year Appt.)..........................................................................Jeff Martin

Alumni foundation is more of liaison position. There is not a whole lot of work just a couple meetings at most

ACCHS Alumni Foundation – alternate..................................................................................Pat Kearney

Schools for Quality Education Board Rep……………………………………...………………...Nancy Keith

 

ACTION NEEDED:  MOVE TO APPROVE BOARD MEMBER COMMITTEE ASSIGNMENTS AND APPOINTMENTS AS PRESENTED.

 



6.0    LEADERSHIP REPORTS



6.01 Board Clerk

6.02 Superintendent’s Report

Accreditation Presentation 

Back to School Activities

(Note - Principals are not on duty during the month of July)

 

 



7.0  EXECUTIVE SESSIONS



7.01  EXECUTIVE SESSION – STUDENT MATTER (A)

 

Recommendation ( 15 Minutes): Move to go into executive session to discuss matters affecting a student in order to protect the privacy interests of the individuals to be discussed, and that the board return to open session in this room at _________.

 


7.02  EXECUTIVE SESSION – PERSONNEL (A)

 

Recommendation (15 minutes): Move to go into executive session to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individual/s to be discussed, and that the board returns to open session in this room at_______.

 


7.03  EXECUTIVE SESSION – NEGOTIATIONS (A)

 

Recommendation (15 minutes):  Move to go into executive session to discuss negotiations in order to protect the public interest in negotiating a fair and equitable contract and that the board returns to open session in this room at_______.

Negotiations Notes from June 6, 2016

 



8.0  OLD BUSINESS



8.01  SUMMER PROJECTS

Purpose: To review and discuss project bids and other summer work.

Background:  

Asphalt Bids for the JSH northwest parking lot

 

Elementary PTO Outdoor Classroom Bid

 


8.02  JSH SCIENCE PROPOSAL APPROVAL (A)

Purpose:  To approve the JSH Science Curriculum and Textbook Adoption Proposal

 

 

ACTION NEEDED: MOVE TO APPROVE THE JSH SCIENCE CURRICULUM AND TEXTBOOK ADOPTION PROPOSAL AS PRESENTED.

 


8.03  KASB JUNE BOARD POLICY UPDATES (A)

Purpose:  To approve June 2016 KASB Board Policy Updates and Recommendations
 

The KASB Legal Department has released the June 2016 recommended updates to board policies. These policy recommendations reflect current case law, rules and regulations, and include changes in state legislation that require boards to adopt new policies.
 

 

ACTION NEEDED: MOVE TO APPROVE THE KASB POLICY RECOMMENDATIONS AS PRESENTED

 



9.0  NEW BUSINESS



9.01  2016-2017 HANDBOOK ADOPTIONS (A)

Purpose: To approve 2016-2017 handbook recommendations.

 

ACTION NEEDED: MOVE TO APPROVE THE 2016-2017 HANDBOOK RECOMMENDATIONS AS PRESENTED

 


9.02  BOYS & GIRLS CLUB GRAIN FOR EDUCATION PROPOSAL (A)

Purpose: To review, discuss, and approve the Boys and Girls Club Grain for Education After School Program Proposal.

Grain for Education Program Proposal

 

ACTION NEEDED: MOVE TO APPROVE THE BOYS AND GIRLS CLUB GRAIN FOR EDUCATIONS AFTER SCHOOL PROGRAM PROPOSAL AS PRESENTED.

 


Advanced Agenda

   

Next Meeting is August ? Budget Hearing: 6:15 p.m.

   a)    Adoption of Budget

   Regular Session: 6:30 p.m.

  • Negotiated agreement
  • Classified and certified salaries
  • Approve Substitute Teacher List   
  • Final Handbook Adoptions    
  • Special Ed Report        
  • Out-of-district student requests
  • Preliminary enrollment figures
  • Back-to-school Board Luncheon
  • First Days of School – In-service Agenda
  • Personnel Report
  • Summer Projects Update